Village of Western Springs President and Board of Trustees met May 9.
Here are the minutes provided by the board:
President Alice F. Gallagher, Presiding*
Call to Order, 7:00 p.m.
Village Clerk Edward Tymick
Board Members Present
Nicole Chen
Alan Fink
James John
Scott Lewis
James Tyrrell
Ellen Baer, Village Manager
Casey Biernacki, Dep. Vlg. Mgr.
Brian Budds, Dir. of Law Enf. Sves.
Grace Turi, Director of Finance
Marty Scott, Director of CD
John Mastandona, Asst. Dir. of Finance
Matt Supert, Dir. of Mun. Svcs.
Elaine Haeske, Deputy Village Clerk
Nick Partipilo, Municipal Svcs
Michael Jurusik, Village Attorney
Electronic Attendance: Heidi Rudolph
CALL TO ORDER
The meeting opened at 7:00 p.m.
PLEDGE OF ALLEGIANCE
President Gallagher led the audience in the Pledge of Allegiance.
ROLL CALL
Roll call as noted above. Trustee Rudolph attended this meeting electronically as she was unable to physically attend because of employment (5 ILCS 120/7(b).
READING OF AGENDA - ADDITIONS – DELETIONS
President Gallagher stated that she wished to remove agenda item 1B from consideration this evening. This matter is the Timber Trails PUD application. Because this application, as amended, has significantly changed in both scope and impact and due to unresolved issues regarding the request, it is prudent to refer the matter pack to the Plan Commission for another deliberation after further public hearing. President Gallagher thanked the Plan Commission for their continued hard work on this matter and she thanked the Holcers for their good-natured efforts and cooperative spirit in pursuing this application. The Holcers have been put in a difficult position because of the PUD ordinance requirements. They did not seek to represent all similarly situated residences, but they were advised by Village staff that this is the necessary course of action. As a result, they have acted in good faith from the outset. President Gallagher asked that the Timber Trails community accord them the same respect that they have shown throughout this process. President Gallagher then asked for a motion to refer this matter back to the Commission.
Before the Board votes on the matter, President Gallagher acknowledged that Trustee Rudolph is participating in this meeting remotely and she will be voting on matters. Attorney Jurusik stated that Trustee Rudolph is able to participate according to the Open Meetings Act because she is away on business. As long as we can hear her and she can hear us, she can fully participate and vote on all matters tonight.
2B) ORDINANCE 22-3080 APPROVING A DEVELOPMENT APPLICATION FOR AN AMENDMENT TO THE TIMBER TRAILS PUD ORDINANCE, ORDINANCE NO. 05-2337, FOR 160 SIMILARLY SITUATED SINGLE FAMILY LOTS TO EXPAND THE REAR YARD ENCROACHMENTS PERMITTED IN THE TIMBER TRAILS PUD ORDINANCE TO PERMIT ELEVATED, ENCLOSED PORCHES, WITH A MAXIMUM WIDTH OF FIFTEEN (15) FEET (Trustee John)
NOTE: Trustee John proposed the modified motion below with regard to this agenda item which proposed sending this matter back to the Plan Commission for further study.
MOTION:
Trustee John moved, seconded by Chen, to refer Agenda item 2B) An Amendment to Timber Trails PUD Ordinance, Ordinance No. 05-2337, for 160 Lots to Expand the Rear Yard Encroachments to the Plan Commission for further study at another public hearing, the date of which will be determined by the Plan Commission.
The motion passed on a roll call vote.
Voting aye: Trustee Chen, Fink, John, Lewis, Rudolph, and Tyrrell.
Voting nay.
President Gallagher said that this matter will be referred back to the Plan Commission for further deliberation. She stated that it is nice to see so many residents here. She appreciates their involvement and their interest and said they are welcome to stay for the rest of the meeting, however, this concludes the discussion regarding the Timber Trails PUD application.
Several residents asked to address the Board regarding the Timber Trails matter. The following residents spoke:
Marianne Rivas
Tim Holcer
Mamie Yee
President Gallagher and Director Scott answered questions from the residents which were posed to the Board. Discussion followed.
CITIZEN COMMENTS
There were no additional comments.
1) PLANNING AND ZONING - TRUSTEE JOHN
A) Ordinance Approving a Map Amendment to Rezone the 17 West Ogden Avenue Property From The R2 - Single-Family Residential Zoning District To The R4 - Multi-Family Residence District; Approving A Development Application For A Conditional Use Permit For A Planned Development For The Construction And Operation Of A Five Unit Townhome Development Referred To As The Field Park Townhomes At The 17 West Ogden Avenue Property, Including The Approval Of The Preliminary Development Plans, Certain Exceptions From The Site Design Regulations Of The R4 - Multi-Family Residence District Regulations Regarding Setback Yards And Building Height Only For The Development, The Filing Of A Combined Preliminary Plan / Final Plan Subject To Compliance With Plan Review Requirements, A Waiver Of The Five (5) Acre Minimum Lot Area Requirement And A Reduction Of Certain Submission Requirements
MOTION:
Trustee John moved, seconded by Chen, to approve Ordinance 22-3079 Approving a Map Amendment to Rezone the 17 West Ogden Avenue Property From The R2 - Single-Family Residential Zoning District To The R4 - Multi Family Residence District; Approving A Development Application For A Conditional Use Permit For A Planned Development For The Construction And Operation Of A Five Unit Townhome Development Referred To As The Field Park Townhomes At The 17 West Ogden Avenue Property, Including The Approval Of The Preliminary Development Plans, Certain Exceptions From The Site Design Regulations Of The R4 - Multi-Family Residence District Regulations Regarding Setback Yards And Building Height Only For The Development, The Filing Of A Combined Preliminary Plan / Final Plan Subject To Compliance With Plan Review Requirements, A Waiver Of The Five (5) Acre Minimum Lot Area Requirement And A Reduction Of Certain Submission Requirements.
Trustee John said that there are a few items which need to be worked out between the developer and the Village. Trustee John asked Director Scott to review these items. Director Scott said that he appreciates the Board's patience with the copy of the ordinance that came in the agenda packet had a lot of red-line and cross outs on things that Attorney Jurusik and staff members were working on. Everything, from our perspective, is in good shape for approval if the Board chooses to do so. There are just two items, two paragraphs that are highlighted on pages 7 & 8 that relate to any potential damage to the right-of-way from the construction at this site and also, the scope of any site inspection. When a road is paved or a water main is put in, there would be an engineer on site to inspect that and that cost is borne by the developer and the scope of those inspections that we still need to refine in this paragraph a little better because of some of the reasonable concerns that the developers brought up similar to the first paragraph with the damage. Just to define exactly what scope of damage and who would do those repairs is detailed and understood by everyone. Attorney Jurusik said that could be handled as part of the motion. President Gallagher said the Board will entertain that motion later on in the meeting this evening.
B) Ordinance Approving A Development Application For An Amendment To The Timber Trails PUD Ordinance, Ordinance No. 05-2337, For 160 Similarly Situated Single Family Lots To Expand The Rear Yard Encroachments Permitted In The Timber Trails PUD Ordinance To Permit Elevated, Enclosed Porches, With A Maximum Width Of Fifteen (15) Feet
This matter was addressed at the beginning of the meeting and the application was referred back to the Plan Commission for further consideration.
2) PROPERTIES AND RECREATION – TRUSTEE CHEN
A) Urban Forestry Management Plan
Trustee Chen asked Director Supert about the updated plan in the agenda packet. Director Supert said minor changes were made to the plan including correction of grammatical errors, formatting, and some additional language to clarify the conservation areas. There are no substantive changes. He added that the committee is anticipating coming to the Board next month with some proposed changes to the municipal code related to the language that was in the plan. The review of required code changes, to the trees and forestry section, will go through the Properties & Recreation Committee next month and then to the Board. Approval of the Urban Forest Management Plan will be on the May 23, 2022, omnibus vote list for consideration of approval.
B) Capital Summary Report
Trustee Chen reported on the two capital projects that the committee is following. Trustee Chen said that she walked down to the west pedestrian underpass and took a look and it is definitely coming along but the Village was informed that there is a slight delay because a major fiber corridor has been located in that area and that will need to be addressed. Director Supert said that a major fiber duct, not owned by the Village, has been located in the BNSF right-of-way. It is owned by a company called Level 3, one of the major fiber backbones that runs through Chicago. That fiber duct was actually about 3 or 4 feet to the south further than what has indicated on the construction plan so it impacts one of the wing walls. We had to go back to the design engineer, Epstein & Associates, and they are doing some amendments to the shop drawings. We just got those drawings late last week and they are going through this with our construction manager, CBBEL, and they are going through with the construction firm as well. This is ongoing but we expect that to be wrapped up within the next two weeks or so.
Trustee Chen reported that trees are approved to be planted along the Wolf Road bike path but it looks like that will not happen until the fall.
3) PUBLIC WORKS AND WATER - TRUSTEE FINK
A) Central Avenue Reconstruction Bid Results
Trustee Fink reported on the Central Avenue Reconstruction project which is a very large project happening this year. The Village is receiving federal funds on this project and, therefore, all the bids have to go through IDOT. We just got the bids in and, unfortunately, the bids were $860,000 more than the funding for the project. Staff reviewed where the disconnect is between the bid and the engineer's estimate for the project and it looks like a big chunk of it is due to the stormwater outfall that goes along 47th Street to Flagg Creek. That was investigated further and four other bids from other companies were collected and it looks like the money that was inaccurate was a more complex project than originally thought so that number for that portion of the project does seem to be accurate. Staff is looking for more funding and, hopefully, we can obtain more funding through the West Central Municipal Conference. If successful, that would be an 80/20 split so if we are successful in obtaining those additional funds, the Village would be responsible for the remaining 20%. There is also the possibility of the Chicago Metropolitan Agency for Planning (CMAP) or Metropolitan Water Reclamation District (MWRD) agencies providing some funding.
Village Manager Baer reported that staff had a phone call today with the WCMC and she asked Deputy Village Manager Biernacki to provide a quick update on what we heard today. Mr. Biernacki said staff spoke with WCMC Staff Liaison Mike Fricano and he will be talking with CMAP tomorrow about seeking additional funding to try to cover 80% of the overage with the Village covering the remaining 20%. Mr. Fricano does not know if it is available for this construction year and for this particular project but we will find out tomorrow. If not, he can program the Village in to the 2026 construction year project for the funding. We would still continue on with construction and start this year with the project but we would have to cover the expense and we would get reimbursed in 2026 at the latest. Now, Mr. Fricano said if that is the scenario that comes to pass, he can still try to obtain funding in earlier years, but 2026 would be the latest we would receive the 80% funding. We would still have to pay the 20% regardless. This information was outlined in the memo in the Board packet on this matter. In the memo, we did talk about a reduction of the scope of the project if we had to, which would be a piece of the storm sewer running from Central Avenue over to Lawn, the leg of stormwater sewer section running in that direction, and also just funding the $863,000 in total, which again, we might have to do if we get programmed into the 2026 year. We will have more information after Mr. Fricano meets with CMAP tomorrow. IDCT does want an answer from the Village by Friday but Mr. Fricano did indicate that he may be able to push that off if we are waiting on some CMAP answers so this is evolving daily. We will keep everyone updated.
President Gallagher asked if the funding in 2026 is assured. Village Manager Baer said it is currently unobligated so that indication we have been given is that we would be first in line for that because this is a current year project that just happened to go over our allotted amount. Village Manager Baer said she believes that there are three categories of projects that get priority and the overage on a bid is one of those three things that bump you up to the top of the list. President Gallagher said this is better news that we had last week. Deputy Village Manager Biernacki said we hope the news is better tomorrow, too.
B) Well No. 5 Landscape Improvement - Bid Results
Trustee Fink reported on the Well No. 5 Landscape Improvement project which the Board voted on previously and included the hardscaping and landscaping around the well. The project went out to bid last month and we received no bids for the project. Staff will be meeting with the Village's landscaping contractor, Brightview, and requesting they provide a proposal to see what it would cost for them to complete the work. We still have some time with this because the landscape was to be completed in July and August when there is no school in session and the landscaping is planned to be completed in October when it's a little cooler. Director Supert said he would be meeting with the landscaper tomorrow morning on the project.
C) Capital Summary Report
Trustee Fink reported that the roadwork on the Rose and Grove construction project will be completed at the end of May. Regarding the Spring Rock Park Watermain project, a decision was made to replace the water main at Spring Rock Park and that will be completed in the fall. Work on the elevated tank at Spring Rock Park will be completed mid-May. The 2022 Motor Fuel Tax (MFT) roadway project is going out to bid now.
D) Temporary Waiver of Municipal Code 5-2-3: Limitations On Construction Noise - Wolf Road Rehabilitation Project
Cook County is expected to begin improvements on Wolf Road, between Plainfield Road and 31 Street, in May. The County has advised that the project is expected to be completed in October. The planned work on the concrete pavement section of Wolf Road between 47th Street and Ogden Avenue is the most challenging and, therefore, time consuming portion of the project. There is a significant amount of concrete pavement and curb and gutter patching work that is needed. The work is made more difficult due to the face that the roadway is only two lanes wide, with relatively high volume of traffic on Wolf Road. The contractor's current schedule for the section between 47th and Ogden Avenue has concrete repairs starting in May and extending into August.
Over the last several weeks, Village staff has worked with the project contractor, Gallagher Asphalt, and the County resident engineer on ways to streamline the construction process for the 47th Street to Ogden Avenue section of the project. One possible means to minimize the inconvenience to residents and the traveling public is to allow certain work to occur on the weekends outside of the current approved weekend construction work hours. Section 5-2-3 of the Municipal Code states that work generating construction noise is allowed to occur on:
• Monday-Friday: 7:30 a.m. to 8:00 p.m.
• Saturdays: 9:00 a.m. to 5:00 p.m.
• Sunday: 12:00 p.m. to 4:00 p.m.
The Municipal Code allows the Board of Trustees to approve exceptions to these weekend hours if it is deemed a benefit to the public (5-2-3: E). Staff is requesting the Board of Trustees grant Village Manager Baer the ability to approve construction work on the Wolf Road project outside of the standard working hours for Saturdays and Sundays. Staff is requesting this approval cover the time period from May 9, 2022, through October 31, 2022. The approval would only pertain to the Wolf Road rehabilitation project. Please note that the contractor would still need to request any exceptions to the construction noise ordinance and Village Manager Baer would consult with Village Engineer Koza for reasonableness and review each request on its own merits. Staff is requesting this action at the start of the project since it may prove difficult to take each contractor request individually to the Village Board for approval,
After much discussion, the Board concurred with this request and will consider approval later this evening.
4) PUBLIC HEALTH AND SAFETY - TRUSTEE LEWIS
A) National Police Week Proclamation
Trustee Lewis read the National Week 2022 Proclamation into the record. May 11 - 17, 2022 has been designated as "Police Week in Western Springs."
B) Western Springs Police Department Meet and Greet - May 13, 2022
The Western Springs Police Department's National Police Week Meet & Greet will be held on Friday, May 13, 2022, from 4:00 to 6:30 p.m. at the Tower Green. Chief Budds and members of his staff will be present to meet residents and activities including a ball toss game, free ice cream and other giveaways are planned. McGruff the Crime Dog will also be in attendance. Residents are encouraged to attend.
C) National EMS Week Proclamation
Trustee Lewis read the National Emergency Medical Services Week Proclamation into the record. Emergency Medical Services Week will be recognized May 15 to 21, 2022 in Western Springs.
D) Retirement of Deputy Chief Daniel Albrecht
Trustee Fink reported that Deputy Chief Daniel Albrecht has retired after more than 22 years of service to the Village. We wish him well and thank him for all his service through the years. President Gallagher said he will be missed and thanked him for his service.
5) FINANCE - TRUSTEE RUDOLPH
No report
6) GENERAL GOVERNMENT – TRUSTEE TYRRELL
Comcast Internet Upgrade
Trustee Tyrrell reported on this request. The Village has two internet connections right now that service all of our municipal facilities. We have the connection from Lyons Township School and a back-up Comcast fiber connection. Both connections come into Village Hall before being disbursed throughout all the other places served by the Village on the internet. The thought now is to place the Comcast connection, which is the back-up, to Fire Station Number 2. In the event there was a catastrophic event at Village Hall, we would have the back-up somewhere else. Our contract is coming up with Comcast and we would like to take this opportunity to negotiate more powerful internet for the backup. The back up will go from 300 Mbps to 1 Gbps which is three times as fast and a very capable upgrade. Comcast is also willing to do that location free of charge. This is only $200 more per month but this is a three-year contract so staff is requesting Board approval. This matter was reviewed by the General Government Committee on May 4, 2022, and the committee thought this was something we needed to do given all the reliance that we have on the internet to have a strong back-up in Station #2. Approval will be considered later this evening to expedite execution of the contract and secure the price guarantee.
B) Amend FY2022 Budget Document - Staffing and Pay Plans
Trustee Tyrrell asked Village Manager Baer to provide an overview of this request. Village Manager Baer stated that the staffing plan and pay plan item has to do with our employees who are in non-union positions and the way that our compensation program works. Years ago, the Village had a pay plan document that basically applied to the ranges that applied to each of our positions. At some point in 2008 or 2009, that pay plan was set aside due to the economic changes in the country and, in particular, here in Western Springs and it wasn't revisited again until very recently. Last year, we embarked on looking for something that would be a structure that the Village Board could approve as part of the budget process. The pay plan would then address the market value for these positions that we have that are not addressed through labor contracts and specific step programs that those positions are in. For example, a pay plan would allow us to, from time to time, typically as part of the budget process, to look at market in surrounding communities for similar positions. The plan identifies the types of positions that we have within our organization and how our internal comparables look and then each year we would make a recommendation to the Board on whether those ranges should be adjusted. Again, this would be part of the budget process and something that we would do through General Government where we currently review the entire staffing plan prior to every budget process. Our hope is that this is a step towards transparency. Transparency for our employees, so that they understand where they might have growth potential, and transparency to our residents who might want to know what these positions typically pay. In the future, we hope that we can do a full pay study maybe every 3 to 5 years but do our normal comparable checking each year as part of the budget process.
We started down this path about 6 or 7 months ago. Deputy Village Manager Biernacki and Village Manager Baer worked with a consultant who has been helping us out with human resources. Her name is Stephana Przybylski and she is from GOVTEMPS USA and they specialize in bringing high level consulting services. We had a gap, as you know, in the Director of Administrative Services role and so rather than fill that right away, we thought we really needed to look at what we needed for human resources so Stephana was working on that. This is one of the high-level projects that we asked her to also assist us with.
Deputy Village Manager Biernacki provided an overview of the process we took and how we established these ranges. Mr. Biernacki said that the majority of the analysis was collecting quite a bit of data, salary data, job description information from all of our neighbors to get a good perspective where each position fell into a pay plan. Stephana collected data from a variety of sources and we reviewed the data. Sources included publicsalary.com, an online database with salary/position data for Illinois municipalities and via salary surveys of area communities. We pulled two different types of data from that website. One, a full average of all the municipalities in Illinois that uploaded their data for the positions that we have in our organization. We also pulled another set from public salary that only focused on communities that have sales tax less than $5.125M and a population of less than 30,000 residents. That second one is closer to what a comparable community would be to us. It is not a true comparable but it is pretty close. We are competing with the larger communities for talent, for a similar position so we wanted to get a full idea of what those communities were paying as well. We did some surveys ourselves; we did a 2021 director survey ourselves, and we did a 2022 survey for all of our positions and we collected some information from GOVHR from a Lisle survey that was done. We looked at all the different types of positions with our types of organizations. An extensive list of each community included in each data set was included in the packet.
Deputy Village Manager Biernacki said that what we came up with is a proposed pay plan. Mr. Biernacki presented some of the highlights and what it really means. Village Manager Baer added that just in terms of pay philosophy, the Village has never sought to be the highest paid village. We understand that we have limited resources and sometimes we do pay at the low or mid-range but what we do have is a very high quality of life for our employees in terms of great benefits, a great working environment. You can see that by the staff that you have already. They are people that you have for a very long time and that lack of turnover is something that we are very proud of; we are a very cohesive working group and we work very well as a team. Here in Western Springs our staff has a really great opportunity to work on a wide variety of projects to expand their knowledge in a variety of areas. That is the kind of experience that you cannot get everywhere so even though our pay may not be at the top of other communities including our neighboring communities, we are still very competitive when it comes to being an attractive place to live and work. We kept this in mind when we set all this, that we do have other things that are very attractive to our team. That said, we want to make sure that we are paying employees within the market range of what they should be compensated for.
President Gallagher thanked them for doing this. She said she thought it was important to have the analysis so that we have some clarity around what we are paying our employees. This is just a great plan to have in place. She thanked Village Manager Baer and Deputy Village Manager Baer for their work on this initiative.
C) FY2022 General Adjustment - Non-Union Staff
Trustee Tyrrell reported that the Board will discuss this matter during the closed meeting of the Board.
CONSIDERATION OF AGENDA ITEMS DURING THE SPECIAL MEETING PORTION OF THE COMBINED AGENDA
1) ORDINANCE 22-3079
APPROVING A MAP AMENDMENT TO REZONE THE 17 WEST OGDEN AVENUE PROPERTY FROM THE R2 - SINGLE-FAMILY RESIDENTIAL ZONING DISTRICT TO THE R4 - MULTI-FAMILY RESIDENCE DISTRICT: APPROVING A DEVELOPMENT APPLICATION FOR A CONDITIONAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR THE CONSTRUCTION AND OPERATION OF A FIVE UNIT TOWNHOME DEVELOPMENT REFERRED TO AS THE FIELD PARK TOWNHOMES AT THE 17 WEST OGDEN AVENUE PROPERTY, INCLUDING THE APPROVAL OF THE PRELIMINARY DEVELOPMENT PLANS. CERTAIN EXCEPTIONS FROM THE SITE DESIGN REGULATIONS OF THE R4 - MULTI-FAMILY RESIDENCE DISTRICT REGULATIONS REGARDING SETBACK YARDS AND BUILDING HEIGHT ONLY FOR THE DEVELOPMENT, THE FILING OF A COMBINED PRELIMINARY PLAN / FINAL PLAN SUBJECT TO COMPLIANCE WITH PLAN REVIEW REQUIREMENTS, A WAIVER OF THE FIVE (5) ACRE MINIMUM LOT AREA REQUIREMENT AND A REDUCTION OF CERTAIN SUBMISSION REQUIREMENTS (Trustee John)
MOTION:
Trustee John moved, seconded by Chen, to approve Ordinance 22-3079.
The motion passed on a roll call vote. Voting aye: Trustees Fink, Lewis, Rudolph, Tyrrell, Chen and John. Voting nay: None.
3) MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE A THREE-YEAR AGREEMENT WITH SOLE SOURCE PROVIDER COMCAST FOR THE FIBER OPTIC CONNECTION WHICH PROVIDES REDUNDANCY FOR THE VILLAGE'S INTERNET (Trustee Tyrrell)
MOTION:
Trustee Tyrrell moved, seconded by Rudolph, To Waive The Competitive Bidding Process And Approve A Three-Year Agreement with Sole Source Provider Comcast For The Fiber Optic Connection Which Provides Redundancy For The Village's Internet.
MOTION:
The motion passed on a roll call vote. Voting aye: Trustees Chen, Fink, John, Lewis, Rudolph, and Tyrrell. Voting nay: None.
4) MOTION TO CONCUR WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION LOW BIDDER FOR THE CENTRAL AVENUE RECONSTRUCTION AND SEWER SEPARATION PROJECT IN THE AMOUNT OF $4,645,650.55 DEPENDENT ON FUNDING COMMITMENTS PRIOR TO MAY 13, 2022 (Trustee Fink)
MOTION:
Trustee Fink moved, seconded by Chen. to Concur With The Illinois Department Of Transportation Low Bidder For The Central Avenue Reconstruction And Sewer Separation Project In The Amount Of $4,645,650.55 Dependent On Funding Commitments Prior To May 13, 2022.
The motion passed on a roll call vote. Voting aye: Trustees Chen, Lewis, Rudolph, Tyrrell, John, and Fink. Voting nay: None.
REPORTS
1) VILLAGE PRESIDENT GALLAGHER
No report
2) VILLAGE MANAGER BAER
Village Manager Baer reported that staff would like to schedule a strategic planning session with the Board in June prior to the 2023 budget process. Ms. Baer asked the Board members to speak with Deputy Village Manager Biernacki on their availability to meet one evening in June so that we can try to get a 2-hour meeting on the calendar. This would be a meeting with a very specific schedule and would include an update on all of the projects on the strategic plan and to get some feedback on where we go from here.
Village Manager Baer said there is quite a bit of road construction happening in our area. Residents can see the Village website for Village projects but there is also information with links to county or state construction sites. Any time that we receive an update or if we have one on our own projects, we are trying to keep the website updated. Directors Supert and Koza have been updating links to relevant sites for updates on county and state projects.
Village Manager Baer asked Municipal Services Analyst Nick Partipilo to provide an update to the Board on the Village's Overhead Sewer Cost Share Program. In the fall of 2021, the Board approved the cost share program in an attempt to offset some of the costs going to the residents to install various backflow systems into their home and alleviating sanitary system backup. Mr. Partipilo said that we could safely say that we have been successful with that. We have had one resident go completely through the process. We have had two residents who are awaiting reimbursement through the Finance Department. Three residents are somewhere else along the way in the process and he has spoken with four other residents about the program at large. The residents have been pretty happy with this program. There has been a lot of chatter and they said they are telling their neighbors so it has been a success so far. Including the two residents who are currently being reimbursed right now, we still have about 80% of the budget available for the rest of the year. President Gallagher said that is great and she does believe that as more residents hear about the program, there will be others who apply. We do want to encourage residents to reduce the flooding in any way that we can.
Village Manager Baer reported that Deputy of Fire & EMS Kelly is in Florida right now doing the final inspections on our fire engine and we hope to have that here with us. We hope to have a dedication ceremony sometime in June, once the engine is delivered and ready.
3) VILLAGE ATTORNEY JURUSIK
No report.
OTHER
There was none.
RECESS TO CLOSED MEETING FOR THE PURPOSE OF DISCUSSION OF:
1. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)); and
2. The appointment, employment, compensation, discipline, performance or dismissal of a specific employee or legal counsel (5 ILCS 120/2(c)(1).
MOTION:
Trustee Tyrrell moved, seconded by Chen, to recess to closed meeting at 8:06 p.m. for the purpose of discussion of:
1. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(0)6); and
2.The appointment, employment, compensation, discipline, performance or dismissal of a specific employee or legal counsel (5 ILCS 120/2(c)(1)).
The motion passed on a roll call vote.
Voting aye: Trustee Chen, Fink, John, Lewis, Rudolph, and Tyrrell.
Voting nay.
President Gallagher reported that the Board would reconvene and planned to vote on certain items listed under the first exception for the closed meeting and no additional action will be taken at that time. The Board will just adjourn after consideration of that matter.
RECONVENE
The Board reconvened from the closed meeting at 9:00 p.m. All Board members were present with the exception of Trustee Rudolph who also did not attend the closed meeting.
CONSIDERATION OF ADDITIONAL AGENDA ITEMS DURING SPECIAL MEETING PORTION OF THE COMBINED MEETING
1) SALE OF VILLAGE OWNED RIGHT-OF-WAY PROPERTY:
A. 4241/4243 Linden Avenue
MOTION APPROVING AND AUTHORIZING THE VACATION OF THE NORTH THIRTEEN (13) BY ONE HUNDRED AND THIRTY (130) FOOT PORTION OF THE RIGHT-OF-WAY BETWEEN 4241 LINDEN AVENUE AND 4243 LINDEN AVENUE TO MR. ED ROSENBERG OF 4241 LINDEN AVENUE AT $21.50 PER SQUARE FOOT, AND APPROVING AND AUTHORIZING THE VACATION OF THE SOUTH THREE (3) BY ONE HUNDRED AND THIRTY (130) FOOT PORTION OF THE RIGHT-OF-WAY BETWEEN 4241 LINDEN AVENUE AND 4243 LINDEN AVENUE TO MS. SHARON GILJUM OF 4243 LINDEN AVENUE AT $21.50 PER SQUARE FOOT AS APPROVED BY THE VILLAGE BOARD. (Trustee Chen)
Trustee Chen moved, seconded by Tyrrell, to Approving And Authorizing The Vacation Of The North Thirteen (13) By One Hundred And Thirty (130) Foot Portion Of The Right-Of-Way Between 4241 Linden Avenue And 4243 Linden Avenue To Mr. Ed Rosenberg Of 4241 Linden Avenue At $21.50 Per Square Foot, And Approving And Authorizing The Vacation Of The South Three (3) By One Hundred And Thirty (130) Foot Portion Of The Right-Of-Way Between 4241 Linden Avenue And 4243 Linden Avenue To Ms. Sharon Giljum Of 4243 Linden Avenue At $21.50 Per Square Foot As Approved By The Village Board.
The motion passed on a roll call vote. Voting aye: Trustees John, Lewis, Tyrrell, Fink, and Chen. Voting nay: None.
ADJOURN
Trustee Tyrrell moved, seconded by John, to adjourn. The motion passed on a unanimous voice vote.
The meeting closed adjourned at 9:01 p.m.
https://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_05092022-1371
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