Village of Western Springs President and Board of Trustees met Nov. 12.
Here is the minutes provided by the board:
President Alice F. Gallagher, Presiding Call to Order, 7:00 p.m. Elaine Haeske, Deputy Village Clerk
Board Members Present Berry Allen Sheila Hansen Heidi Rudolph William Siffermann James Tyrrell
Others Present Ingrid Velkme, Village Manager Grace Turi, Director of Finance Casey Biernacki, Municipal Services Coord. Tracy Alden, Director of Recreation Patrick Kenny Director of Fire & EMS Brian Budds, Director of Law Enforcement Services Martin Scott, Director of CD
Ellen Baer, Director of Admin Svcs Patrick Schramm, Director of IT Jeff Ziegler, Village Engineer Michael Jurusik, Village Attorney
Absent: Edward Tymick
CALL TO ORDER
The meeting opened at 7:00 p.m.
PLEDGE OF ALLEGIANCE
President Gallagher led the audience in the Pledge of Allegiance.
ROLL CALL
Electronic attendance at meeting: None.
READING OF AGENDA - ADDITIONS - DELETIONS
Trustee Siffermann asked to add a report on Sterigenics to the Public Health and Safety Committee report.
CITIZEN COMMENTS
There were none.
1) PUBLIC HEARING Concerning The Request To Vacate The South Twenty (20.00)
Foot by One Hundred Eighty-Seven (187.00) Foot Portion of the 52nd Street Right of-Way Located Adjacent To and North of the 5200 Woodland Avenue, Western Springs, Illinois Property (Petitioner: Shweta Van Beveren and Jason Van Beveren)
Open the Public Hearing - President Gallagher
President Gallagher opened the public hearing at 7:01 p.m.
Acknowledging Publication of the Public Hearing - Deputy Clerk Haeske
Deputy Clerk Haeske acknowledged publication of the public hearing notice on October 11, 2018 in the Doings newspaper.
Attorney Jurusik provided an overview of the petitioner's request to purchase a portion of Village right-of-way located adjacent to and north of their property located at 5200 Woodland Avenue for the purchase price of $80,410.00. A plat of vacation and easement reservation survey of the property was included in the Board's packet. The pricing follows the Village's “Excess Rights-of-Way Disposal” policy pricing schedule and reflects several easements on the property. Shweta and Jason Van Beveren attended the meeting and confirmed it is their intention to purchase the right-of-way and construct a new home on the combined property.
Questions and Comments from Board Members
Trustee Tyrrell asked if the vacant land was land that the Village had not developed. Attorney Jurusik said this piece of property is part of the vacant land, excess rights-of way property, which the Village offers for sale. The Village has sold these pieces of property number of times in the past. Adjacent property owners have an opportunity to purchase rights-of-way surplus property under the Village's “Excess Rights-of-Way Disposal” policy. Trustee Allen asked if there were any issues related to ComEd or the sidewalk in that area. Engineer Ziegler said there were no ComEd issues. Attorney Jurusik said the sidewalk is not an issue, the existing walk will be moved and pedestrian access will be maintained.
Questions and Comments from the Public and Press
Resident Scott Hamilton, 5150 Woodland, who owns the property to the north of the right-of-way, asked for assurance that the mature trees in the remaining right of way would not be taken down. The portion of the rights-of-way, which contains the trees, is Village property according to Engineer Ziegler. Mr. Hamilton said he does not object to the Van Beveren's purchase of a portion of the right-of-way but he would like the Village to confirm that the trees in the remaining right-of-way will remain in place. Village Attorney Jurusik indicated that while it is not the intention of the Village to remove those trees, the Village retains its right to do so should the trees need to be removed at a future date. Attorney Jurusik said the vacation ordinance would remain as written. Discussion followed. President Gallagher said Mr. Hamilton rights regarding the remaining rights of-way are preserved going forward.
Discussion by Board Members
There was no further discussion. With no objection from the Board, President Gallagher indicated the ordinance approving vacation of a portion of the rights-of-way would be considered during the special meeting portion of the combined meeting.
Close the Public Hearing
The public hearing closed at 7:16 p.m.
2) DOWNTOWN PARKING STUDY AND RELATED SIGNAGE PLAN
Director Scott introduced Kelly Connolly of Sam Schwartz Transportation. Ms. Kelly Connolly of Sam Schwartz Transportation provided the Board with a presentation of the final “Parking Study and Wayfinding" recommendations. Sam Schwartz Transportation conducted the parking study and Teska Associates Inc. prepared the wayfinding recommendations. Ms. Connolly answered questions from the Board about the study and discussion followed. A resolution adopting and approving the study and the wayfinding recommendations will be on the November 26, 2018 omnibus vote list for consideration of approval. Director Scott said the wayfinding signage recommendations would be utilized going forward. Trustee Allen said he looked forward to the implementation plan. Trustee Allen added that he would also be interested in Chief Budds input on the enforcement recommendations included in the study as well as the impact of the Tollway and how that will affect Village parking.
CONSIDERATION OF AGENDA ITEMS DURING THE WORKSHOP PORTION OF THE COMBINED MEETING
3) PUBLIC WORKS AND WATER – TRUSTEE ALLEN
A) 2019 Roadway - James J. Benes Design Engineering Proposal – Clausen Water Main
Trustee Allen presented a proposal from James J. Benes & Associates for the water main portion of the 2019 Roadway Reconstruction/Water Main Replacement
Project. The Board approved this 2019 project in October. The first proposal included the inspection engineering for the water main portion of the project, not design. This agreement, which is a design-engineering proposal, is proposed at a not-to-exceed amount of $26,192.00 and is mandated by the IEPA for work to be completed on Clausen Avenue. This agreement relates to the work upgrading the water main service from 4” to the Village standard of 8”. Approval of this agreement will be considered on omnibus on November 26, 2018.
B) 2017 Water Main Improvements Budget Amendment
Trustee Allen explained that the 2017 watermain improvements project required a number of change orders for both the Flagg Creek watermain replacement and the Rose/Garden watermain abandonment projects. The change order includes change orders 1-9 related to the Flagg Creek watermain replacement project and change orders 10 & 11 related to the Rose/Garden watermain abandonment project. Staff is recommending acceptance of the change order and approval for payment of it. The project stretched over a year. It was budgeted in 2017 and was neglected to be carried over into 2018. The change orders portion totals about $21,000.00. Trustee Allen said this led to a long discussion at the Public Works and Water Committee meeting regarding the Capital Summary Report, which was devised to identify budget and timing issues. Staff will look at the report and revise the document to reflect the more complicated nature of projects with IEPA loan money coming in and projects carrying over from one year to the next. The Finance Committee discussed a budget amendment related to the change orders that Trustee Rudolph will cover in her report this evening.
C) Roadway Referendum Update
Trustee Allen said the two big projects identified for 2019 are Clausen Avenue and the southern part of Lawn Avenue that is not being done this year. These concrete replacement projects are expensive. Based on our current budget, the Village is able to complete approximately 1/2 mile each year with the roadway referendum funds. Approximately $600,000.00 in asphalt resurfacing is planned in 2019. The Village can complete further distances with this method but this is not the concrete reconstruction approach that has a longer expected useful life. The $600,000 expenditure is funded by the Village's Motor Fuel Tax proceeds, which is approximately $350,000.00 per year. This expenditure was bunched into 2019 so that the total between the Clausen and Lawn concrete reconstruction projects and the asphalt projects being covered by the Motor Fuel Tax is approximately $2.3 million. The committee did have a long discussion about the water main and the impact to residents and their water service and that discussion will continue. This does tie into the lead service survey the Water Department is presently conducting.
D) 2019 Budget Report
The committee spent a great deal of time reviewing the proposed 2019 budget in committee. The big-ticket item for 2019 is Well #5, which is over $3 million. This expense will largely be incurred in 2019 and we are hoping to complete this project end of 2019. The 2019 budget includes $20,000.00 for decommissioning of Well #1, which is housed in the shed located just east of Burlington Avenue at Wolf Road. When Well #5 is up and running and fully tested, it is the Village's intention to shut down Well #1. The $20,000.00 expenditure is just for the engineering to determine how to shut it down. Staff will be looking for ways to obtain assistance from the IEPA to complete that work. Work is planned on the reverse osmosis plant that has been operating for 6-7 years now. Some membranes and pumps are at their useful life and will be replaced over a 2-3 year cycle. The impact on water rates will be discussed at a joint Public Works and Water and Finance Committee meeting in the very near future.
Capital Summary Report
The Village is in year 4 of 5 of the televising program, which costs $90 - $100,000.00 per year. While the program was mandated, it has been relatively useful to the Village in identifying areas of preventative maintenance that the Village is completing.
The 2018 Roadway Program projects were Johnson and Lawn Avenue. Lawn Avenue is being narrowed to make it a little more pedestrian friendly. While the concrete portion of the project will be completed this year, some of the landscaping improvements associated with the project are planned for 2019 due to the health of the greenery. President Gallagher asked if we were still on schedule with Lawn Avenue. Municipal Services Analyst Biernacki confirmed that is the case and he expects Lawn Avenue to open by next week.
The Flagg Creek and Rose/Garden projects were completed by Unique Plumbing with a few residents hiring contractors on their own. The budget amendment discussed previously is the final item on this project. The Ridgewood Oaks project is delayed and is moving into 2019. This project will improve the water retention of Ridgewood Oaks and will be a benefit to the entire Ridgewood subdivision to control how the water flows in a large storm event.
There are a series of projects related to the IEPA loan. The construction, engineering and the costs to manage the IEPA loan are elements. Staff will insure that the budget accurately reflects the work planned for 2019. The Village will fund this work today, with cash repayment from the IEPA later, so it will be a significant outlay to the Village but we will then submit for reimbursement to the IEPA periodically. The IEPA loan is a 20-year loan term with a 1.8% interest rate associated with it but there is a lot of paperwork that goes along with it. The
standpipe repainting at South Campus is planned for 2019. The well tower at Spring Rock will be a project in 2020 and is an elaborate project, which includes painting the exterior and other work.
4) PROPERTIES AND RECREATION – TRUSTEE HANSEN
A) Capital Summary Report
Trustee Hansen reported that the work on the East Platform is substantially completed. Some of the landscaping per the contract will not be completed until the spring. The water has been turned off for the winter but the lights will remain on.
The Bemis Bike Path project is moving along. Work is ongoing and is being coordinated with the Forest Preserve District of Cook County. Phase One plans for that project have already been sent to the Illinois Department of Transportation (IDOT). The historic water tower door project is a project that will be tackled in 2019. The HVAC work at the fire station is starting this month.
B) 2019 Budget Report
The Properties and Recreation Committee has reviewed their portion of the 2019 budget and the committee recommended that the budget be moved forward.
C) ROW Sale – 5200 Woodland - Ordinance Authorizing Vacation
Trustee Hansen said this right-of-way sale was discussed during the public hearing earlier this evening and the Board will be voting on the vacation ordinance later this evening.
D) Water Treatment Plant Heat Exchanger Replacement Request
Trustee Hansen presented a request for approval to move forward, on an emergency basis, with replacement of the water treatment plant heat exchanger. During the last week of October, the water treatment plant experienced a failure in one of the heat exchangers for the HVAC units on the roof, one of several, which circulates air inside the water treatment plant. Staff has requested a proposal from Environmental Mechanical Services to replace two components of the Trane air unit on the roof. Environmental Mechanical Services holds the maintenance contract for all of the Village facilities. The first quote is to replace the second stage heat exchanger for $9,642.00 and the second is to replace the first stage burner drawer unit for $4,128.00. This work is critical for the water treatment plant as a portion of the plant is no longer receiving proper heat or circulating air with the unit off-line. Staff requested that the Board waive the bid process and authorize Environmental Mechanical Services to order the parts and complete the work as soon as possible.
The lead-time for this work is 15-20 days. This is an unbudgeted item, which the Finance Committee reviewed and will recommend authorization of this necessary repair and related expenditure later this evening. With no objection from the Board, the approval of this work request was added to the special meeting portion of the combined workshop.
5) FINANCE – TRUSTEE RUDOLPH
A) Resolution Determining the 2018 Property Tax Levy
Trustee Rudolph presented the 2018 property tax levy for $8,602,953.00, which the Finance Committee reviewed and recommended, be approved and adopted. The total levy includes the Village's portion of $6,906,806.00 and the Thomas Ford Memorial Library portion of $1,696,147.00. The Village levy is about 4% higher than the 2017 levy, and the dollars involved there are $265,000.00, of which approximately $115,000.00 is earmarked for the police pension fund. The Library levy is 23% higher and that includes the debt service of the referendum bonds that were approved in March. The resolution providing for approval of the levy was added to the omnibus vote list scheduled on November 26, 2018.
Resolution Approving a Budget Amendment and Transfers over $10,000.00 to the Fiscal Year 2018 Operating Budget in the General Fund, Water Fund
Trustee Rudolph presented several budget amendments, which were reviewed by the Finance Committee and are recommended for approval. The budget amendment request is for $127,860.15 for the watermain improvements. Trustee Rudolph said she appreciated Trustee Allen's point about the Capital Summary Projects report and the budgeting process when projects are delayed. She thanked him for his comments on that. There are four amendments related to the 2018 debt service promissory note. The first debt service payment is due later this month and to facilitate the payment, those amendments are necessary. There are transfers to allocate to the capital improvements fund, the water fund and the sewer fund. Director Supert is requesting a budget amendment for $22,750.00 for compliance repairs for the fuel storage tanks located at the Public Works Garage. The Board approved the contract for those repairs on October 8. Director Turi is requesting budget amendments to transfer excess reserves. Director Turi recommended a transfer of $400,000.00 from the General Fund to the Special Purpose Fund. The fiscal 2017 General Fund balance exceeds the 2018 special reserve requirement. Trustee Rudolph noted that the Finance Committee reviewed a budget amendment for the $13,770.00 expenditure for the emergency repair of the HVAC heat exchanger. The Village maintains the required 30% to fund our operations. With no further questions from the Board, the budget amendment resolutions were added to the November 26, 2018 omnibus vote list for consideration of approval.
Police Pension Report
The next meeting of the Police Pension Board will be in January 2019.
D) 2019 Budget Report
Trustee Rudolph reported that the Finance Committee has been reviewing the 2019 budget and spent some time on the General Fund, which is largely comprised of our compensation and benefits for our Village staff. A draft budget for the entire amount will be available for the Board to review by the end of the month.
Trustee Allen asked about a sensitivity analysis on the police pension fund. Director Turi said that will be included in the budget packet.
6) PUBLIC HEALTH AND SAFETY - TRUSTEE SIFFERMANN
Resolution Approving and Authorizing the Execution of an Emergency Mutual Aid Agreement for the Sharing of Police Personnel, Equipment and Resources to Respond to Disasters and Civil Disorders and to Combat Serious Criminal Activities that Constitute a Community Threat
Trustee Siffermann presented a resolution authorizing the execution of an emergency mutual aid agreement for the sharing of police personnel, equipment and resources to respond to disasters and civil disorders and to combat serious criminal activities that constitute a community threat. Attorney Jurusik provided material for the Board to review that lists the addition of Willow Springs as an additional municipality under the agreement. Chief Budds, as well as all other chiefs of the member municipalities, recommend the addition of Willow Springs bringing the total to 14 municipalities. This new intergovernmental agreement needs to be executed very quickly in order to include that additional municipality. Approval is slated for November 26, 2018 on omnibus.
B) NIMS Training
Trustee Siffermann reported on National Incident Management System (NIMS) training, which was coordinated by Division Chief Gallagher and conducted at Village Hall on October 10, 2018. Thirty-four participants from four communities including Western Springs, Hinsdale, Clarendon Hills and LaGrange completed the program along with senior staff, public safety personnel, President Gallagher, Trustees Hansen, Rudolph, Siffermann and Tymick, as well as Village Manager Velkme. NIMS provides a complete template that will enable all government and non-government, private sector agencies to work together during any domestic incidents so this is a very important investment of resources and time that will protect our Village.
Chief Fire Officer Re-Designation
Trustee Siffermann reported that the Commission on Professional Credentialing has re-designated our Chief Fire Officer as Chief Patrick Kenny. This designation is valid for the next three years and once again, we are safe with Fire Chief Kenny.
President Gallagher thanked Chief Kenny and said she knows he is dedicated to his post and knows that this is not his first certification for this honor that speaks not only to Chief Kenny's character but also to his dedication to the department and to Western Springs. This reflects highly on the entire Village.
D) 2019 Budget Report
Trustee Siffermann said the Public Health and Safety Committee reviewed very closely the budget items that were submitted by Chiefs Kenny and Budds, are comfortable with them, and are advancing their portion the budget for further discussion later.
E) Sterigenics Update
Trustee Siffermann said this issue presents a significant health concern, which their committee is tasked with overseeing. The matter involves Sterigenics and the emissions of ethylene oxide that are attributed to that company in Willowbrook. President Gallagher convened a special meeting on October 23, 2018 of various neighboring communities and invited the Stop Sterigenics Group to attend along with our local legislators to discuss the concerns that have been raised at the ground floor level by representatives of Stop Sterigenics. Trustee Siffermann said it was a very good discussion where we were brought up to speed on efforts to stop Sterigenics from emitting these ethylene oxide fumes. Coming out of that meeting, we learned that the Illinois Department of Public Health is committed to studying this. Our legislators have convened an Illinois House Energy and Environmental Committee meeting that occurred later on in October. We also learned that the Attorney General and the DuPage County State's Attorney has filed a lawsuit seeking to wind down and eliminate the effects of the emissions at Sterigenics. A public forum is being hosted by the United States Environmental Protection Agency later on this month. Representative Jim Durkin is taking a lead role in making sure that all efforts are being coordinated to stop the production of these fumes. Water Plant Superintendent Erin Duffy has responded to a request to evaluate and assess any type of emissions into our water system. Her analysis has certainly produced the assessment that it is highly unlikely that any of these materials could enter our water system based on over 33 years of testing that has not produced any evidence of this substance and by virtue of the fact that our plain is higher. The Village is on top of this situation. A couple of weeks ago, the Mayor of Hodgkins convened a meeting of local Village officials to address an issue related to a factory in their Village and it proved that there were little to no emissions from the plant in Hodgkins. The Public Health and Safety Committee will continue to keep an eye on these proceedings and would update the Board. President Gallagher added that the roundtable that she attended was at the invitation of Commissioner Tobolski. He wears two hats as the Mayor of McCook and Cook County Commissioner and he conducts this roundtable quarterly for mayors within his district. While we are not within his district, he extended the invitation to President Gallagher to attend and she appreciates and thanks him for that. As Trustee Siffermann said, we will
continue to monitor this issue as things develop. Our Representative Jim Durkin has a bill, the wind-down bill, now within the House that he will have a hearing on November 13, 2018 that will end the ethylene oxide emissions by 2021.
7) GENERAL GOVERNMENT – TRUSTEE TYRRELL
A) Refuse & Recycling Contract Extension Update
Trustee Tyrrell reported that the Village is seeking an addendum with our contract with Republic Services for the waste collection and removal. The Village's contract with Republic Services expires December 31, 2018. While we are determining the Village's future refuse and recycling program components and vendor, we need to exercise what is in the contract with Republic, which is a contractual right to extend our contract with them for the next year. We are proposing a six-month renewal with a month-to-month thereafter until December 31, 2019. We would be able to terminate the contract after six months with 30-day advance notification to Republic. We believe Republic may request a one-year agreement, rather than the six-month renewal with the month-to-month following, which is part of the existing agreement, signed in 2015 with Republic. Negotiations for the addendum are ongoing. The Board will be updated and a revised addendum will be provided in the very near future for consideration of approval.
B) Resolutions Regarding Temporary Easements for Well No. 5 Project for Village, School District 101 and Western Springs Park District
Trustee Tyrrell presented resolutions providing for temporary easements between the Village and School District 101 and the Western Springs Park District. In order to build Well #5, we need to have a temporary construction access easement for the use of materials and parking as well as construction machines. A portion of the land owned by the School District as well as another parcel owned by the Western Springs Park District is needed. The Village agrees to pay District 101 the sum of $3,545.24 for the use of District 101 (West Side) temporary construction access easement and the sum of $16,829.37 to the Western Springs Park District for the use of Western Springs Park District (East Side) temporary construction access easement. This is fair market value for the easements and will be paid from money from the IEPA loans. The Village hopes to start the project in January of 2019 and to complete it by May or June 2019. This is the anticipated completion date for construction of Well #5. Manager Velkme clarified that the Village will still need to complete construction of the transmission line to the plant, which will take some additional time. A small utility shed will be placed at the location of Well #5. The entire project is anticipated to be completed by year end 2019 including the hook-up of the transmission line into the reverse osmosis plant. The resolution providing for approval of temporary easements will be added to the November 26, 2018 omnibus vote list.
C) 2019 Budget Report
The General Government Committee has reviewed at length the 2019 budget and discussed it thoroughly. The committee will bring it forth at the December 3, 2018 meeting
8) PLANNING AND ZONING – TRUSTEE TYRRELL
Trustee Tyrrell added that the only report from this committee was on the Downtown Parking study at the beginning of this meeting.
OTHER
There were no additional items.
Consideration Of Agenda Items During The Special Meeting Portion Of The Combined Meeting
9) ORDINANCE 18-2935
Authorizing The Vacation Of The South 20.00 Foot By 187.00 Foot Long Portion Of The 52nd Street Right Of-Way Located Adjacent To And North Of The 5200 Woodland Avenue Property Located In The Forest Hills Subdivision And Approving Of A Plat Of Vacation And Reservation Of Public Utility Easements, A Stormwater Drainage Easement And A Storm Sewer Easement Relating To Said Right-Of-Way Vacation (Petitioners: Shweta Van Beveren And Jason Van Beveren)
MOTION:
Trustee Hansen moved, seconded by Allen, to approve Ordinance 18-2935 authorizing the vacation of the south 20.00 foot by 187.00 foot long portion of the 52nd Street right of-way located adjacent to and north of the 5200 Woodland Avenue property located in the Forest Hills subdivision and approving of a plat of vacation and reservation of public utility easements, a storm water drainage easement and a storm sewer easement relating to said right-of-way vacation (Petitioners: Shweta Van Beveren And Jason Van Beveren).
The motion passed on a roll call vote. Voting aye: Trustees Allen, Hansen, Rudolph, Siffermann and Tyrrell. Voting nay: None. Absent: Trustee Tymick.
10) Motion To Waive The Bidding Requirements And Approve And Authorize A Contract With Environment Mechanical Services, Inc. Of Broadview, Il To Replace The 2nd Stage Heat Exchanger, In The Amount Of $9,642.00, And To Replace The 1st Stage Burner Drawer Kit For The Make Up Air Unit, In The Amount Of $4,128.00, At The Water Treatment Plant (Environmental Mechanical Services, Inc. Is The Village's Mechanical Systems Maintenance Contractor)
MOTION:
Trustee Hansen moved, seconded by Allen, to waive the bidding requirements and approve and authorize a contract with Environment Mechanical Services Inc. of Broadview, Il to replace the 2nd stage heat exchanger, in the amount of $9,642.00, and to replace the 1st stage burner drawer kit for the make up air unit, in the amount of $4,128.00, at the water treatment plant (Environmental Mechanical Services Inc. is the Village's mechanical systems maintenance contractor).
The motion passed on a roll call vote. Voting aye: Trustees Allen, Hansen, Rudolph, Siffermann and Tyrrell. Voting nay: None. Absent: Trustee Tymick.
REPORTS
VILLAGE PRESIDENT GALLAGHER
President Gallagher provided an update on several meetings she attended recently. She attended a meeting in Northlake for the Central Council Mayors. This group meets quarterly. At this meeting, transportation issues are discussed and there is oversight of projects that have been granted through the Surface Transportation Planning (STP) program that Chicago Metropolitan Agency for Planning (CMAP) monitors. The meeting was very poorly attended, in part, because the grants are frozen short-term while they transition over to a new scoring method and roll out new guidelines. She is sure meeting attendance will pick-up once money starts flowing again.
President Gallagher thanked staff for all their hard work in making the East Platform Grand Re-opening on October 26, 2018 a huge success. President Gallagher thanked Trustees Rudolph and Hansen for attending as well as Village Attorney Mike Jurusik and Village Engineer Ziegler. Our local state representatives as well as Congressman Dan Lipinski also attended the event.
SSM
On October 28, 2018, President Gallagher attended the Recreation Center's first ever pickle ball tournament which she said was very exciting. The tournament was very well attended and it looked like people were having a lot of fun, so much so, that she signed up for a beginner course. She encouraged everyone to join in.
On October 29, 2018, President Gallagher and Manager Velkme met with the President Mariyana Spyropoulos of the Metropolitan Water Reclamation District (MWRD) to discuss the Central Avenue project and the grant that the MWRD has promised to the Village. The Village will be receiving an intergovernmental agreement regarding that grant soon.
President Gallagher and Manager Velkme met with representatives of School District 101 and the Western Springs Park District Board regarding Well #5 updates, which Trustee Tyrrell mentioned in his General Government Committee report. On October 30, 2018, there was a resident meeting regarding Well #5. All residents on blocks that face Field Park were invited. Several handouts were distributed at that meeting. President Gallagher brought her handouts this evening in the event any Board member wished to look at them. These handouts were mailed to those same residents after the meeting. Residents are welcome to visit the Village website at wsprings.com/well5 for updates on the project.
President Gallagher had a meeting with Central Council Planning Liaison Mike Fricano and Baxter and Woodman, the engineering consulting firm hired through Western Springs, the lead agency to work with the communities within the Central Council region to create the master plan that the Board has discussed in prior meetings. Baxter and Woodman will now start meeting with towns looking for their bid projects and identifying multi-jurisdictional projects. President Gallagher reported that we are also waiting for towns to submit their executed intergovernmental agreements back to the
Village of Western Springs. Municipal Services Analyst Biernacki said several communities have already submitted the agreements and a few more communities plan to approve those agreements this same evening.
President Gallagher concluded by wishing everyone a Happy Thanksgiving. She said we have so much to be grateful for including the Village's knowledgeable and dedicated professional staff, legal advisor, engineering consultants and everyone who supports the Board in the actions that we take. She added that we have a fine Board of Trustees here whose knowledge and expertise complement each other and their disparate backgrounds and experience come together in a common goal to serve the residents of Western Springs and to do always what is best for Western Springs and our residents. President Gallagher said she is so thankful that all the Board members continue to serve and donate so much of their free time to Village governance Trustee Siffermann thanked President Gallagher. Trustee Tyrrell thanked President Gallagher for her leadership and contribution of so much of her time to the needs of the Village. President Gallagher concluded by thanking Village residents for the confidence they have placed in the Board of Trustees and said this is a responsibility that the Board does not take lightly.
12) VILLAGE MANAGER VELKME
Village Manager Velkme reported that the Lyons Township Area Communications Center (LTACC) announced the appointment of Michael O'Connor as Executive Director. Mr. O'Connor is currently the Manager of Support Services for the Libertyville Police Department. Prior to their dispatch consolidation, he was the Manager of the Libertyville Dispatch Center. Mr. O'Connor is also an Adjunct Professor at Northwestern University for Public Safety. A detailed press release will be issued this week and Mr. O'Connor will begin his duties on December 3, 2018. Village Manager
Velkme noted that Mr. O'Connor worked at the Village of Western Springs as an Auxiliary Officer so he knows this town well. She wished everyone a happy Thanksgiving
13) VILLAGE ATTORNEY JURUSIK
Attorney Jurusik wished everyone a happy Thanksgiving.
RECESS TO CLOSED SESSION FOR THE PURPOSE OF DISCUSSION OF:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (5 ILCS 120/2(c)(1)).
The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5))
The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6))
Pending litigation (5 ILCS 120/2(c)(11))
Probable or imminent litigation (5 ILCS 120/2(c)(11))
MOTION:
Trustee Hansen moved, seconded by Allen, to recess to closed session, for the exceptions noted above, at 8:43 p.m. for the purpose of discussion.
The motion passed on a roll call vote. Voting aye: Trustees Allen, Hansen, Rudolph, Siffermann and Tyrrell. Voting nay: None. Absent: Trustee Tymick.
14 RECONVENE AND ADJOURN
MOTION:
Trustee Siffermann moved, second by Hansen, to adjourn at 10:14 p.m. The motion passed on a unanimous voice vote.
http://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_11122018-803
Alerts Sign-up