West Cook News

Cicero School District 99 Board of Education met July 12.

Here are the minutes provided by the board:

I. The meeting was called to order by President Tomschin at 6:30 p.m.

II. Roll call was conducted and the following members were recorded present: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Absent: Member Segura.

III. A quorum was established.

IV. The pledge to the flag was recited.

V. Superintendent’s Report

President Tomschin noted that the departmental reports listed above were received in their board packet.

A. Informational Items

1. Monthly Board Report

2. Freedom of Information Act requests

3. Enrollment Report

4. Security Report

5. Treasurer’s Report

6. American Rescue Plan ESSER Update

7. Departmental Updates

VI. Other Reports

A. Construction Report – Marc Rogers, CCS International, Inc., presented a PowerPoint and provided the following updates on various construction projects.

Construction Projects

Unity Turf

•  Base Scope (Turf) Exterior Work: Final installation date of the additional striping and marking pending from turn vendor.

•  Risks/Resolutions:

o Completion anticipated for August 1, 2023.

o Procurement of Field Signage has approved and anticipated to be installed in mid-August.

o Scoreboard design and procurement are in process with FGMA and approval to go out to bid would be forthcoming.

Unity Junior High School HVAC

•  Phase 1 of the project is on schedule with major equipment in place with startup anticipated for August 10, 2023 with commission to occur on August 17, 2023. Connections, electrical and fire alarm work is underway.

•  Risks/Resolutions:

o Equipment delivery dates continue to be pushing into mid-summer, Vision Construction continued to have contingency plans in place to mitigate issues.

Unity Junior High Roofing Project

•  Phase 1 of the project is on schedule. Work is in progress on site with flashing work and related masonry.

•  Risks/Resolutions:

o Masonry work could uncover unforeseen issues, none found to date. 

Multi-Site HVAC (Phase 2 – Summer 2023)

•  2nd phase of work continued to be ongoing at Columbus West and general commissioning/punch-list efforts at other facilities.

•  Liberty Rooftop Unit 2 has been placed on the roof.

•  Risks/Resolutions:

o Piping conditions is being reviewed in typical locations at Columbus West to determine the extent of corrosion in classrooms and plan for addressing any immediate piping repairs.

Design, Bidding and Preconstruction Projects for 2023

Lincoln Chiller ( in pre-construction coordination)

Current delivery date for the Chiller from the manufacturer is October 2023. Timing and options continued to be reviewed with contractors and the chiller manufacturer. The work was now planned for October.

Projects in Close-Out

Roosevelt Elementary

•  Sealcoat and striping punch-list work is scheduled to be completed on August 24, 2023.

•  Minor punch-list and commissioning activities continue to be ongoing.

Roosevelt Fencing

•  Final close-out in progress.

Multi-Site HVAC (Phase 1 - Summer 2022)

•  Multi-Site HVAC commissioning punch-list and warranty work continued to be ongoing.

7/2/23 Rain Event

•  11 District Buildings were impacted by flooding on July 2, 2023 to varying degrees. The district is working with the insurance provider to address necessary repairs and obtain a scope of work.

•  Significant mitigation and reconstruction is anticipated at Burnham, Cicero West and Liberty Schools, in addition to the Administration Building. Cicero West and Liberty will be prioritized for repairs. The extend of the damages, repair costs and repair schedules are being determined at this time.

General Updates and Capital Planning Report

Capital Program Planning

•  Available funding for FY2024 – currently being confirmed.

•  Past projections tracked toward $ 5.9 million being available for new projects in FY2024 and will need to determine which projects will be assigned to these funds.

•  Feasible studies remain in progress for summer 2024 work.

•  Roofing (Cicero West and Roosevelt) – preliminary total costs tracking in the range of approximately $4 – 6 million.

•  Goodwin masonry – exploratory work finding under review. •  Multi-site (6 schools) Fire Alarm and Intercom – preliminary total costs tracking in the range of $ 4.5 – 6.5 million.

•  Other potential Capital Needs – needs are currently being evaluated for consideration as part of the FY2024 or FY2025 plan.

o Columbus West Piping

o Unity Scoreboard

o Liberty South Parking Lot resurfacing

o Elevator modernizations

o BAS system upgrades

o Deferred CIP projects (from the FGMA CIP, deferred project costs for FY2024 were anticipated in the range of $ 12 million)

o Anticipated to go out to bid for On-Call Fencing Services to have someone readily available when needed.

Mr. Rogers asked the Board if they had any questions. They indicated none. - 3 -

Minutes of the Regular Meeting Open Session July 12, 2023

VII. Correspondence

Secretary Terracino read correspondence that was received for the Board.

Anthony Bertuca sent a note thanking the Board for their thoughtfulness and the beautiful get well flowers that he received noted he was greatly appreciated.

The Brewer family sent a note thanking the Board for their support and the beautiful sympathy flowers that were received.

The Recu family sent a note thanking the Board for the beautiful sympathy flowers that were received.

It was moved by Secretary Terracino and seconded by Vice-President Dominick to accept and place on file the correspondence received. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

VIII. Comments from the audience.

There was none presented.

IX. Board Moved To Executive Session

It was moved by Member Moreno and seconded by Member Couch to adjourn into Executive Session at 6:40 p.m. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

PURPOSE

A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1).

B. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).

C. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5).

D. Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8).

E. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

X. Adjourned From Executive Session

It was moved by Member Moreno and seconded by Secretary Terracino to adjourn from Executive Session at 8:32 p.m. Roll call: Yeas: President Tomschin, Vice President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

XI. Reconvened To Open Session

It was moved by Member Moreno and seconded by Member Couch to reconvene to Open Session at 8:34 p.m. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

XII. Action as a result of Executive Session if necessary

President Tomschin requested motions on emergency action items relating to the flood that impacted several buildings.

It was moved by Member Couch and seconded by Secretary Terracino to approve the emergency action for Restore Construction to do emergency cleanup due to the flood. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

It was moved by Member Moreno and seconded by Member Manouzi to approve District purchase of materials above the $ 25,000.00 limit due to the flood for emergency cleanup. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

XIII. Consent Agenda

President Tomschin asked for a motion to approve the consent agenda as noted below.

A. Approval of Minutes

1. Public Hearing on Amended Budget for the 2022-2023 Fiscal Year, June 21, 2023

2. Regular Meeting Open Session June 21, 2023

3. Regular Meeting Closed Session June 21, 2023

B. Approval of Payrolls:

Education Fund $ 7,255,730.84

Operations, Building & Maintenance Fund $ 460,047.03

Transportation Fund $ 190,612.60

GRAND TOTAL SALARIES $ 7,906,390.47

C. Approval of Bills:

Education Fund $ 1,803,413.02

Building & Maintenance Fund $ 276,948.01

Transportation Fund $ 298,028.22

Capital Projects $ 673,799.24

TORT $ 17,530.00

Debt Fund $ 20,497.74

TOTAL EXPENSES FOR JULY $ 3,090,216.23

D. Miscellaneous Monies

TOTAL RECEIPTS FOR MONTH OF JULY $ 179,765.63

E. Approval of Use of School Facility Requests

F. Approval of Purchase Orders over $ 25,0000.00

1. School Health Physician Education Equipment $ 32,544.24

2. Follett School Solutions Circulation of Library Materials $ 78,831.04

G. Approval of bid recommendations for Landscaping Services

H. Approval of agreements for the provision of Landscaping Services

1. Blades of Glory, Inc.

2. Cicero Landscape, Inc.

I. Approval of bid recommendation for Screen Printed Student Uniforms, Student Sweatshirts and Employee Uniforms

J. Approval of Agreement with Art Flo Screen Printing & Embroidery for the provision of Screen Printed Student Uniforms, Student Sweatshirts and Employee Uniforms

K. Approval to renew Illinois Association of School Boards Restricted Annual Dues for the 2023-2024 school year

L. Approval of Settlement Authority Request to Workers’ Compensation Claim of Blanca Jimenez (22 WC 007072)

M. Approval of 90-Day Proof of Concept with Fusus Security Integrations to determine the feasibility for the implementation of their platform

N. Approval of Intergovernmental Agreements with West 40 Intermediate Service Center #2 for the 2023-2024 school year

1. Regional Safe School Program

2. High Needs Alternative Learning Opportunities Programs (ALOP) 3. Alternative Learning Opportunities Program (ALOP)

O. Approval of School Improvement Plans for the 2023-2024 school year as listed below:

Burnham, Cicero East, Cicero West, Columbus East, Columbus West, Drexel, Early Childhood Center, Goodwin, Liberty, Lincoln, Roosevelt, Sherlock, Unity Junior High School, Warren Park and Wilson

P. Approval of Agreement with Loyola University Chicago for the provision of Clinical Psychology Student Field Experiences beginning on July 1, 2023 and ending on June 30, 2028

Q. Approval of renewal of Agency Contracts for Special Education and Student Services for the 2023-2024 School Year

1. RO Health, LLC

R. Second Reading and Approval of proposed revised policies: 2:80, 2:125, 2:170, 4:45, 4:100, 5:60, 5:230, 6:10, 6:190, 6:240, 7:275, 7:305, 8:25 and 8:95

It was moved by Secretary Terracino and seconded by Member Manouzi to approve the Consent Agenda Items A through R as noted. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

XIV. Approval of Resolution for Publication of Notice for Public Inspection of Tentative Budget for FY2023-2024 (from August 17, 2023 through September 15, 2023)

It was moved by Member Manouzi and seconded by Member Moreno to approve the Resolution for Publication of Notice for Public Inspection of Tentative Budget for FY2023-2024 (from August 17, 2023 through September 15, 2023). Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

President Tomschin asked for a motion on the Personnel Report as noted. XV. Personnel Report

A. Certified Staff

1. Employment

Maria C. Arias, Transitional Jr. High Science Teacher, Unity Jr. High, pending medical and background verifications

Bailey Barfield, 1st Gr. Teacher, Sherlock School, pending certification, medical and background verifications

Evmorfia Georgacopoulos, Kindergarten Co-Taught Teacher, Lincoln School, pending medical and background verifications

Neena Kallookulangara, School Psychologist, District, pending medical and background verifications

Helen Kramer, 8th Gr Math Teacher, Unity Jr. High School, pending medical and background verifications

Sonya Rich, District Mental Health Professional, District, pending medical and background verifications

Eleni Vrettos, Dean of Students, Unity Jr. High School, pending medical and background verifications

2. Resignations

Frederick Baumann, Dean of Students, Unity Jr. High School, effective July 7, 2023

Liliana Castaneda, Dual Language Teacher, Wilson School, effective June 21, 2023

Tarah Behren, Special Education Resource Teacher, Cicero East School, effective June 2, 2023

Vilmarie Diaz Perez, 3rd Gr Dual Language Teacher, Sherlock School, effective June 23, 2023

Arleta Kiwacz-Zarycki, Special Education Resource Teacher, Columbus East School, effective June 2, 2023

Michelle Nugent, Special Education Program Supervisor, District, effective July 27, 2023

3. Other

B. Non-Certified Staff

1. Employment

Mateo Angon, Part Time Records Worker, District

Martha Bautista, Part Time Book Inventory, District

Dalila Delgado, Special Education Program Assistant, District, pending medical and background verifications

Jonathan Homan, Part Time Book Inventory, District

Javier Ledesma, Part Time Bus Driver, District

Beatriz Loera, Special Education Program Assistant, District, pending medical and background verifications

Guadalupe Munoz, Part Time Bus Driver, District

Rocio Ramirez, Special Education Program Assistant, District, pending medical and background verifications

Isalia Rodriguez Camargo, Lunch Supervisor, Wilson School

Mirna Rupitt, Special Education Program Assistant, District, pending medical and background verifications

Solmayra Salgado, District Clerk – Athletics and Activities/PE, pending medical and background verifications

Nancy Torres, Lunch Supervisor, Cicero East School

Julia Vargas, Substitute Custodian, District

2. Resignations

Alejandro Campos, District Clerk for Athletics and Activities/PE, effective June 20, 2023

Veronica Cepeda, Phone Caller, Unity East Jr. High School, effective June 30, 2023

Javier Escobar, Part Time Bus Driver, effective June 20, 2023

Laura Macias, Lunchroom Supervisor, Unity Jr. High School, effective June 3, 2023

Raymond Mikolajewski Jr., Head Custodian, Ad. Bldg., effective August 11, 2023 due to retirement

3. Other

Approval of Joseph Mathey-Arlowski as a 12 month Security Guard

C. FMLA Requests

It was moved by Vice-President Dominick and seconded by Member Couch to approve the Personnel Report as noted. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

XVI. Old Business

There was none to report.

XVII. Informational Items

President Tomschin announced the next regularly scheduled Board Meeting to be held on July 12, 2023, 6:30 p.m. hopefully at the Administration Building.

Also, on behalf of the Board he wanted to personally thank the hard work the Buildings & Grounds teams have been doing since July 2, 2023, due to the devastating floods that the area has seen. He noted he toured the buildings today and was very amazed and impressed with the progress that has been made. He thanked the staff for the relocation of the Business Office Department to another off-site location. He noted that it is always said that this district is a family, and this family is obviously working together very hard and certainly appreciated it very much for all that they do.

XVIII. Adjournment

It was moved by Member Moreno and seconded by Vice-President Dominick to adjourn from Open Session at 8:38 p.m. Roll call: Yeas: President Tomschin, Vice-President Dominick, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Member Segura. Motion carried.

https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/1488?meeting=589822