Cicero School District 99 Board of Education met June 21.
Here are the minutes provided by the board:
I. The meeting was called to order by President Tomschin at 6:35 p.m.
II. Roll call was conducted and the following members were recorded present: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Absent: Vice-President Dominick and Member Segura.
III. A quorum was established.
IV. The pledge to the flag was not recited, it was done previously during the public hearing.
V. Superintendent’s Report
A. Informational Items
1. Monthly Board Report
2. Freedom of Information Act requests
3. Enrollment Report
4. Suspension Report
5. Security Report
In the absence of Superintendent Dr. Calderin, President Tomschin noted that the departmental reports listed above were received in their board packet. He asked them if they had any questions. They indicated none.
9. Treasurer’s Report – Ms. Rita Tarullo, Assistant Superintendent of Business Affairs. She briefed them on the revenues, expenditures and monthly expenses. She indicated that as of June 1, 2023, the state owed the district $ 2,659.84. She asked them if they had any questions. They indicated none.
10. Departmental Updates
President Tomschin noted that the Department Updates were included in their packet. He asked if them if they had any questions. They indicated none.
VI. Other Reports
A. Construction Report – Graham Harwood, CCS International, Inc., presented a PowerPoint and provided the following updates on various construction projects.
Construction Projects
Unity Turf
∙ Base Scope (Turf) Exterior Work: Tracking completion in July. Turf completion is pending receipt of the additional striping and marking.
∙ Risks/Resolutions:
o Scoreboard is anticipated to go out for bid as a separate project
o Field signage pricing will be received by the end of the month.
Unity Junior High School HVAC
∙ Work is in progress with RTU replacements underway.
∙ Risks/Resolutions:
o Equipment delivery dates continue to be pushing into mid-summer, Vision Construction has contingency plans in place to mitigate issues.
Multi-Site HVAC (Phase 2 – Summer 2023)
∙ 2nd phase of work is underway at Columbus West, Liberty and general commissioning/punch-list efforts at other facilities.
∙ Risks/Resolutions:
o At Columbus West, pipe fitting adjacent to work was found to be deteriorated. The project team is reviewing options to address the found issue.
Unity Junior High Roofing Project - (no status change – in pre-construction coordination)
∙ Work is in progress on site with flashing work and related masonry
∙ Risks/Resolutions:
o Masonry work could uncover unforeseen issues, none found to date.
Design, Bidding and Preconstruction Projects for 2023
Lincoln Chiller (no status change, in pre-construction coordination)
Chiller has been purchased thru the Pre-Purchase Program. Current delivery date for the Chiller from the manufacturer is August 2023. The work is currently planned for September during the shoulder season (weather).
Projects in Close-Out
Roosevelt Elementary
∙ Parking lot sealcoating completed. Striping punch-list is ongoing.
∙ 1-year warranty walk completed on June 12, 2023, with reports and corrective work pending.
∙ Minor punch-list & commissioning activities continue to be ongoing.
Roosevelt Fencing
Punch-list tasks have been completed.
∙ Risks/Resolutions:
Final acceptance of work is pending.
Multi-Site HVAC (Phase 1 - Summer 2022)
∙ Multi-Site HVAC commissioning punch-list and warranty work continued to be ongoing.
General Updates and Capital Planning Report
Capital Program Planning
∙ Feasibility studies continue to be in progress for summer 2024 work. It was anticipated that the initial findings would be presented at the July Board meeting. The completed feasibility reporting and options would be provided at the August Board Meeting.
Roofing at Cicero West and Roosevelt Schools
∙ Thermal scanning has been completed. Pricing by Vision Construction was underway.
Goodwin Masonry
∙ Exploratory openings completing in June with preliminary drawings for pricing and review anticipated in the coming weeks following completed investigation.
∙ Pricing and reporting are anticipated for July.
Multi-Site Fire Alarm and Intercom
∙ Thermal scanning and preliminary scope documents completed.
∙ Pricing by Vision Construction and reporting was underway.
Liberty South Parking Lot
∙ Options to address resurfacing the lot are being reviewed and may be submitted for board consideration in July.
District-wide Maintenance Agreements
∙ The recommended elevator maintenance agreement has been submitted for Board approval.
Mr. Harwood asked the Board if they had any questions.
President Tomschin asked if the delays at Unity would affect the opening of school. Mr. Harwood responded that it would not and contingencies were in place to work around the school day.
VII. Correspondence
There was none presented
VIII. Comments from the audience.
There was none presented.
IX. Board Moved To Executive Session
It was moved by Member Moreno and seconded by Member Couch to adjourn into Executive Session at 6:41 p.m. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice- President Dominick and Member Segura. Motion carried.
PURPOSE
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1).
B. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
C. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5).
D. Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8).
E. Student Disciplinary cases. 5 ILCS 120/2(c)(9).
F. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).
X. Adjourned From Executive Session
It was moved by Secretary Terracino and seconded by Member Couch to adjourn from Executive Session at 7:44 p.m. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice President Dominick and Member Segura. Motion carried.
XI. Reconvened To Open Session
It was moved by Member Couch and seconded by Secretary Terracino to reconvene to Open Session at 7:47 p.m. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
XII. Action as a result of Executive Session if necessary
There was none presented.
XIII. Consent Agenda
President Tomschin asked for a motion to approve the consent agenda as discussed and noted below.
A. Approval of Minutes
Regular Meeting Open Session May 17, 2023
Regular Meeting Closed Session May 17, 2023
B. Approval of Payrolls:
Education Fund $ 7,136,208.07
Operations, Building & Maintenance Fund $ 422,824.80
Transportation Fund $ 223,911.13
GRAND TOTAL SALARIES $ 7,782,944.00
C. Approval of Bills:
Education Fund $ 6,387,137.07
Building & Maintenance Fund $ 225,012.75
Transportation Fund $ 182,965.31
Capital Projects $ 941,588.29
TORT $ 23,125.46
Debt Fund $ 20,497.74
TOTAL EXPENSES FOR JUNE $ 7,780,326.62
D. Miscellaneous Monies
TOTAL RECEIPTS FOR MONTH OF JUNE $ 187,424.56
E. Approval to amend 2022-2023 school calendar as follows:
Declare June 5, 6, 7, 8 and 9 as not in attendance days
F. Approval of Resolution for Disposal of Personal Property
G. Approval of District 99 Buses to provide transportation services for Summer Camp Students
H. Approval of Purchase Orders over $ 25,0000.00
1. Remind Communication Software Renewal $ 32,987.24
2. NWEA Student Testing Software Renewal $ 129,805.00
3. Finalsite District Website Software Renewal $ 45,610.00
4. School Specialty Furniture for Goodwin Sensory Room $ 31,261.83
5. Fun and Function Furniture for Unity Sensory Room $ 27,161.05
6. School Specialty Furniture for Cicero West Sensory Room $ 31,557.73
7. Learning.com Digital Literacy Software Renewal $ 56,601.00
8. PowerSchool Student Performance Software Renewal $ 149,943.29
9. PowerSchool Schoology Software Renewal $ 56,089.50
10. Instructure Mastery Connect Software Renewal $ 36,360.00
11. Instructure Mastery Connect PD Software Renewal $ 55,110.00
12. Eccezion Renewal of Auditing Services $ 41,750.00
13. ECRA Teacher Evaluation Tool Software Renewal $ 106,090.00
I. Approval of donation of school supplies from the Little Charity Foundation for Sherlock School
J. Approval of Resolution that Petty Cash (Imprest Fund) be terminated and re-established as required by State Code
K. Approval of Resolution to Appoint the Assistant Superintendent of Business Affairs/CFO/CSBO or designee and the Manager of Business Affairs to prepare a tentative budget for fiscal year beginning July 1, 2023 and ending on June 30, 2024
L. Approval of Resolution designating Approved Depositories
M. Approval to go out to bid for Builders Risk Insurance for Construction Projects
N. Approval to offer Voluntary Student Accident Insurance for the 2023-2024 school
O. Approval of Agreement with Central States Bus Leasing for a 5-year lease of 9 new buses for the 2023-2024 school year
P. Approval of bid recommendation for Elevator Maintenance Services for 13 District Elevators
Q. Approval of Agreement with Urban Elevator Services, LLC for the provision of Maintenance Services beginning July 1, 2023 and ending on June 30, 2026
R. Approval of bid recommendation for Milk Services for the 2023-2024 school year
S. Approval of Agreement with Cloverleaf Farms Distributors, LLC for the provision of Milk Services for the 2023-2024 school year
T. Approval of Site Affiliation Agreement with National Louis University for Clinical Student Teaching Field Experiences for the 2023-2024 school year
U. Approval of Agreement with EverDriven Technologies, LLC for the provision of Supplemental Student Transportation Services beginning July 1, 2023 and ending on June 30, 2025
V. Approval of Intergovernmental Agreement between Cicero School District 99 and the Illinois Department of HealthCare and Family Services regarding Reimbursement of Expenditures for the School-Based Health Services Program
W. Approval of Purchase Agreement with IT-RE, Inc., for the provision of I.T. Equipment Recycling Services
X. Approval of Agreement with Verifent for the provision of Employment History Services
Y. Approval of Lobbying Services Agreement with Maren Ronan, Ltd., beginning July 1, 2023 and ending on June 30, 2024
Z. Approval of Consolidated District Plan for the 2023-2024 school year
AA. Approval of additional Scope of Work in the amount of $ 35,000.00 for the demolition and backfill contents of the property commonly known as 5241-49 W. 23rd Street, Cicero, Illinois 60804
BB. Approval of Resolution revising the deadline to submit Reimbursement and Expense Forms for Cicero School District 99, County of Cook, State of Illinois
CC. First Reading of proposed revised policies: 2:80, 2:125, 2:170, 4:45, 4:100, 5:60, 5:230, 6:10, 6:190, 6:240, 7:275, 7:305, 8:25 and 8:95
DD. Approval of Settlement Agreement and Release between the Board of Education of Cicero School District 99 and Cicero Council of West Suburban Teachers Union, Local 571, IFT-AFT
EE. Approval of renewal of Agency Contracts for Special Education and Student Services for the 2023-2024 School Year
1. Metaphrasis Language & Cultural Solutions, LLC
2. Teaching Strategies, LLC
FF. Approval of Board and Staff Travel for Conference Attendance
1. Maria Moreno, Board Member, in lieu of Graciela Segura, Board Member, 2023 National School Safety Conference, on July 24-28, 2023, in Las Vegas, Nevada
2. Bertha Moreno-Paz, Multilingual Department Director, Nataly Rodriguez Gonzalez, Multilingual Department Program Supervisor, Denise Thul, Principal, Ted Henley, Assistant Director of Fine Arts, Michelle Garza, Assistant Principal, Lara Beaver-Medina, Martin Mireles, Dalia Merrill, District Lead Coaches, Sheila Daly, Aida Rodriguez, ESL Leads and Elizabeth Cruz, Building Coach, 2023 WIDA Annual Conference, on October 17-20, 2023, in Milwaukee, Wisconsin
It was moved by Member Moreno and seconded by Secretary Terracino to approve the Consent Agenda Items A through FF as discussed. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Manouzi and Moreno. Nays: None. Abstain: Member Couch. Absent: Vice-President Dominick and Member Segura. Motion carried.
XIV. Approval of Resolution approving Amended Budget for the 2022-2023 Fiscal Year
It was moved by Member Moreno and seconded by Member Couch to approve the Resolution approving Amended Budget for the 2022-2023 Fiscal Year. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
President Tomschin asked for a motion on the amended Personnel Report as discussed.
XV. Personnel Report
A. Certified Staff
1. Employment
2023-2024 School Year
Marycarmen Jasso, Social Worker, Cicero West School, pending certification, medical and background verifications
Elizabeth Krysinski, Social Worker, Goodwin School, pending certification, medical and background verifications
Rafael Mendoza, 3rd Gr. Dual Language Teacher, Roosevelt School, pending medical and background verifications
Jami L. Nicholas, Early Childhood Self Contained Teacher, EC Center, pending medical and background verifications
2. Resignations
Delbert Alvarado, Dual Language Teacher, effective June 13, 2023
Kimberly Karlinski, Teacher, effective June 16, 2023
Cintya Mejia, 3rd Gr. Teacher, Sherlock School, effective June 2, 2023
Joy Sell, 1st Gr. Teacher, Sherlock School, effective June 2, 2023
Barbara Spain, 3rd Grade Special Education Teacher, Columbus West, effective June 19, 2023
2023 Summer Program Resignations
Erin Mangia, Summer School Teacher
3. Other
2023 ESY
Lucille Busleta, Teacher
a. Approval to rescind retirement for Kelly Walters from June 2024 to June 30, 2023
b. Approval to rescind retirement for Clara Nieto from June 2027
B. Non-Certified Staff
1. Employment
Isaac Abad, Part Time Custodial Worker, District
Alejandro Campos, District Clerk for Athletics and Activities/PE, pending medical and background verifications
Carlos Carbajal, Part Time Book Inventory, District
Alejandra Garcia, Part Time Records Worker, District
Lora Gardiner, Permanent Substitute Teacher, District
Alejandra Gonzalez, Lunchroom Supervisor, Cicero East School
Jocelyn Hernandez, Part Time Book Inventory, District
Alexis Jimenez, Part Time Book Inventory
Ana Martinez Rivas, Substitute Custodian, District
Alvaro Perez Jr., Part Time Custodial Worker, District
Alexis Rodriguez, Part Time Custodial Worker, District
Kelly Soto, Part Time Custodial Worker, District
Rolando Vargas, Part Time Custodial Worker, District
Jacqueline Zarco, 10 month Security Guard, District
2. Resignations
Ruben Cervantes, Mechanic, Transportation Department, effective October 1, 2023 due to retirement
Tatiana Diaz, Board Certified Behavior Analyst, District, effective July 31, 2023 Julie Flores, Lunchroom Supervisor, Lincoln School, effective January 13, 2023
Cynthia Flores Rodriguez, Program Assistant, Unity Jr. High School, effective June 2, 2023
Leslie Garcia, Program Assistant, Lincoln School, effective August 15, 2023
Adriana Jimenez, Lunchroom Supervisor, Columbus West School, effective May 24, 2023
Catherine Lockerd, Board Certified Behavior Analyst, District, effective August 12, 2023
Juana Ortega, Night Custodian, Cicero West School, effective June 2, 2023
Marco Sepulveda, Night Custodian, Sherlock School, effective June 14, 2023 2023 Summer Program Resignations
Kevin Chapin, ESY PA
Edgar Galvan, ESY PA
Alexandra Gutierrez, ESY PA
Brenda Sandoval, ESY PA
Elizabeth Villegas, ESY PA
3. Other
2023 ESY
Josefina Acosta, PA
Mayra De La Pena, PA
Veronica Dominguez, PA
Jackie Gonzalez, PA
Sulma Rivas, PA
Marilyn Rodriguez, PA
a. Approval of Denise Cisneros as a full time Interpreter for the District
C. FMLA Requests
#6931, March 21, 2023 through June 2, 2023
#6174, October 18, 2022 through October 17, 2023 (intermittent)
#0898, March 20, 2023 through March 19, 2024 (intermittent)
#6931, March 21, 2023 through June 2, 2023
It was moved by Member Moreno and seconded by Secretary Terracino to approve the Personnel Report as amended and discussed in Executive Session. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
XVI. Approval of Termination of Employee Brian Jimenez
It was moved by Member Moreno and seconded by Member Manouzi to approve the Termination of Brian Jimenez. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice- President Dominick and Member Segura. Motion carried.
XVII.Resolution for Dismissal of Tenured Teacher and the Adoption of Notice of Charges and Bill of Particulars stating the reasons for the Dismissal
It was moved by Member Moreno and seconded by Secretary Terracino to strike the Resolution for Dismissal of Tenured Teacher and the Adoption of Notice of Charges and Bill of Particulars stating the reasons for the Dismissal. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
XVIII. Approval of Independent Consultant Agreement for providing support and assistance to the Grant, Business and Educational Services Departments beginning July 1, 2023 and ending on June 30, 2024
It was moved by Member Moreno and seconded by Secretary Terracino to approve the Independent Consultant Agreement for providing support and assistance to the Grant, Business and Educational Services Departments beginning July 1, 2023 and ending on June 30, 2024. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
XIX. Approval of Administrative Employment Contract for Executive Director of Buildings and Grounds for Brian Dominick beginning July 1, 2023 and ending on June 30, 2027
It was moved by Member Couch and seconded by Member Moreno to approve the Administrative Employment Contract for Executive Director of Buildings and Grounds for Brian Dominick beginning July 1, 2023 and ending on June 30, 2027. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch and Moreno. Nays: None. Abstain: Member Manouzi. Absent: Vice-President Dominick and Member Segura. Motion carried.
XX. Approval of Administrative Employment Contract for Director of Buildings and Grounds for Travis Couch beginning July 1, 2023 and ending on June 30, 2027.
It was moved by Member Moreno and seconded by Member Manouzi to approve the Administrative Employment Contract for Director of Buildings and Grounds for Travis Couch beginning July 1, 2023 and ending on June 30, 2027. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Manouzi and Moreno. Nays: None. Abstain: Member Couch. Absent: Vice-President Dominick and Member Segura. Motion carried.
XXI. Student Discipline Dispositions
A. Student Number 990019410 shall be expelled for the remaining of the 2022-2023 academic school year. That said expulsion will be held in abeyance pending the successful completion of a program at Menta Academy.
It was moved by Member Moreno and seconded by Member Manouzi to approve the Student Discipline Disposition that was discussed and considered by the Board of Education as noted above. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
B. Student Number 990013845 shall be expelled for the remaining of the 2022-2023 academic school year. That said expulsion will be held in abeyance pending the successful completion of a program at Menta Academy.
It was moved by Member Moreno and seconded by Secretary Terracino to approve the Student Discipline Disposition that was discussed and considered by the Board of Education as noted above. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
C. Student Number 990025756 shall be expelled for the remaining of the 2022-2023 academic school year and also the first semester of the 2023-2024 academic school year. That said expulsion will be held in abeyance pending the successful ompletion of a program at an alternative school.
It was moved by Member Moreno and seconded by Member Manouzi to approve the Student Discipline Disposition that was discussed and considered by the Board of Education as noted above. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
XXII. Old Business
There was none to report.
XXIII. Informational Items
President Tomschin announced the next regularly scheduled Board Meeting to be held on July 12, 2023, 6:30 p.m. at the Administration Building
XXIV. Adjournment
It was moved by Member Moreno and seconded by Member Manouzi to adjourn from Open Session at 7:54 p.m. Roll call: Yeas: President Tomschin, Secretary Terracino, Members Couch, Manouzi and Moreno. Nays: None. Absent: Vice-President Dominick and Member Segura. Motion carried.
https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/1488?meeting=585672
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