Village of Western Springs General Government Committee met April 5
Here are the minutes provided by the committee:
Present
Chair Tyrrell, Member Rudolph, Village Manager Ellen Baer, Deputy Village Manager Biernacki and by telephone, Village Attorney Michael Jurusik
Chair Tyrrell moved to open the committee meeting, seconded by Member Rudolph. The motion passed on a roll call vote. Voting aye: Chair Tyrrell and Member Rudolph. The General Government Committee meeting was called to order at 7:00 p.m.
Agenda Items
1. Public Comment
There were no public comments.
2. Approval of Minutes
Chair Tyrrell moved, seconded by Committee Member Rudolph, to approve the minutes. of the meeting of March 8, 2023, as read. The motion passed on a roll call vote. Voting aye: Chair Tyrrell and Member Rudolph. Voting nay: None.
3. Resolution - Closed Meeting Minutes of the Board of Trustees
The committee reviewed a draft resolution prepared by Attorney Jurusik which approves the content of/and or release of certain closed meetings of regular and special meetings and workshop meetings of the President and Board of Trustees through 2022. This review is done in accordance with the Open Meetings Act (OMA) requirements. The committee will recommend that the Board approve this resolution during the April meeting cycle.
4. Resolution - Closed Meeting Minutes of the General Government Committee
This is a housekeeping item. Chair Tyrrell and Member Rudolph received draft General Government Committee closed meeting minutes as well as a draft resolution which contains Attorney Jurusik's recommendations on whether to release or hold each of the General Government Committee closed meeting sessions' minutes. Chair Tyrrell and Member Rudolph both agreed with Attorney Jurusik's recommendations.
Chair Tyrrell moved, seconded by Member Rudolph to approve Resolution 23-01 approving said minutes and determine to release or hold same.
5. Other
Village Manager Baer presented a request from Director of Finance John Mastandona to execute a contract with Sikich LLP for software that assists municipalities with GASB 87, an accounting and financial reporting standard for U.S. state and local governments. Recently, GASB issued statement 87, which changes how leases, and some Village contracts are reported. This has taken effect and will be implemented in the Village's 2022 audit. The process of analyzing this agreement and properly recording requires a very in-depth, manual process. Sikich's software requires what is needed at a one-time cost of $2,500. The Village will be able to use the software in future years. Staff has researched the capabilities of this software, along with the alternatives, and concluded that this software will provide Village staff with the resources they need for proper accounting.
The committee reviewed and discussed the agreement and will report to the Board on this matter at the April 10, 2023, workshop meeting. Consideration of approval will occur in April.
6. Schedule Next Committee Meeting
The next General Government Committee meeting was scheduled for Thursday, May 4, 2023, at 7:00 p.m.
7. RECESS TO CLOSED MEETING FOR THE PURPOSE OF DISCUSSION OF:
• Pending Litigation (5 ILCS 120/2(c)(11)).
Chair Tyrrell moved, seconded by Member Rudolph, to recess to Closed Meeting at 7:09 p.m. The motion passed on a roll call vote. Voting aye: Member Tyrrell and Chair Rudolph.
8. Reconvene and Adjourn
The committee reconvened from Closed Meeting at 7:45 p.m.
9. Other
Village Manager Baer reminded Chair Tyrrell and Member Rudolph to file witness slips in support of SB 180 to restore the Local Government Distributive Fund.
10. Adjourn
MOTION:
Chair Tyrrell made a motion to adjourn, seconded by Member Rudolph. The motion passed on a unanimous voice vote. The meeting was adjourned at 7:47 p.m.
https://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_04052023-1496
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