Village of Rosemont Board of Trustees met June 13

By Angelica Saylo Pilo

Sep 9, 2022

Village of Rosemont Board of Trustees met June 13.

Here are the minutes provided by the board:

I. AGENDA MEETING

CALL TO ORDER

The agenda meeting of the Board of Trustees of the Village of Rosemont was called to order at 9:27 a.m.

MAYOR’S REVIEW OF REGULAR MEETING AGENDA ITEMS

1. Mayor Stephens briefly described and summarized each business item on the regular meeting agenda.

DISCUSSION

1. Mayor Stephens discussed:

• a FOIA Request that was received by the Village of Rosemont;

• Jack Dorgan being the liaison for the Village of Rosemont for the FAA Meeting;

• the new Public Safety building;

• the Holiday Light show at Impact Field; and

• the operation of the Building Department and Rosemont Exposition Services.

ADJOURNMENT

There being no further items to discuss, the agenda meeting was adjourned at 9:43 a.m.

II. REGULAR BOARD MEETING AT 9:30 A.M.

CALL TO ORDER

The regular meeting of the Board of Trustees of the Village of Rosemont was called to order at 9:44 a.m.

ROLL CALL

In attendance: Mayor Stephens, Trustees Price, Minale, Dorgan, Fazio, Pappas, DiMatteo

QUORUM PRESENT

Others in attendance: Village Attorneys Donahue, Ryan and Clerk Drehobl

APPROVAL OF MINUTES

1. A motion was made by Trustee Pappas, seconded by Trustee Minale to approve the regular and agenda meeting minutes of May 9, 2022. A vote on the motion was unanimous. Motion carried.

CLERK’S CORRESPONDENCE

FINANCE COMMITTEE

1. A motion was made by Trustee Dorgan seconded by Trustee DiMatteo to approve and ratify the following paid bills.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

AGREEMENT WITH HARLEM GLOBETROTTERS, INC. / USE OF THE ALLSTATE ARENA

2. A Motion was made by Trustee Dorgan, seconded by Trustee DiMatteo to approve an agreement with Harlem Globetrotters, Inc. for the use of the Allstate Arena in years 2022, 2023 and 2024.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

ONE-YEAR BUY-OUT OF THE USE OF 2 EXPRESSWAY BILLBOARDS AND USE OF 1 DIGITAL HIGHWAY ADVERTISING SIGN

3. A Motion was made by Trustee Dorgan, seconded by Trustee Fazio to ratify and approve the Village’s one-year buy-out of the use of 2 expressway billboards and the use of 1 digital highway advertising sign for the promotion of Rosemont Venues and Events in the amount of $208,000.00.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

PROPOSAL FROM JPG CONSTRUCTION / CONCRETE WORK FOR THE PORCH REPLACEMENT PROJECT

4. A Motion was made by Trustee Dorgan, seconded by Trustee DiMatteo to ratify and approve a proposal from JPG Construction for the concrete work for the porch replacement project for the 6230 – 6290 Kirschoff buildings in the amount of $113,400.00.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

PROPOSAL FROM WINDY CITY LIGHTS / SNOWFLAKE DECORATIONS

5. A Motion was made by Trustee Dorgan, seconded by Trustee Price to ratify and approve a proposal from Windy City Lights for the purchase of 177 snowflake decorations with pole mounting hardware in the amount of $121,713.05.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

PROPOSALS FROM DELTA HEATING-AIR CONDITIONING, INC. / REPLACEMENT OF 8 HEAT EXCHANGERS AND RELATED EQUIPMENT AT THE ALLSTATE ARENA

6. A Motion was made by Trustee Dorgan, seconded by Trustee Minale to approve proposals from Delta Heating-Air Conditioning, Inc. for the replacement of 8 heat exchangers and related equipment at the Allstate Arena for a total cost of $68,850.00.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

PROPOSAL FROM UTILITY DYNAMICS CORPORATION / INSTALLATION OF FIBER OPTIC INFRASTRUCTURE ALONG HIGGINS ROAD

7. A Motion was made by Trustee Dorgan, seconded by Trustee Price to ratify and approve a proposal from Utility Dynamics Corporation for the installation of fiber optic infrastructure along Higgins Road from Scott Street to Mannheim Road in the amount of $83,300.90.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

SPONSORSHIP AGREEMENT WITH PHARMACANN, INC. / 2022 ROCKIN IN THE PARK SUMMER CONCERT SERIES AND 2022 FITNESS SERIES

8. A Motion was made by Trustee Dorgan, seconded by Trustee DiMatteo to ratify and approve a Sponsorship Agreement with PharmaCann, Inc. for the Village’s 2022 Rockin in the Park summer concert series and 2022 fitness series.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

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SALES ORDER #Q-615584 AND ADDENDUM TO VONAGE BUSINESS SERVICE TERMS WITH VONAGE BUSINESS, INC. / NEW PHONE SYSTEM

9. A Motion was made by Trustee Dorgan, seconded by Trustee Minale to ratify and approve Sales Order #Q-615584 an Addendum to Vonage Business Service Terms with Vonage Business, Inc. for a new phone system for a 4-year term with an initial upfront cost of $9,729.00 and an annual cost of $127,778.64.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

ORDINANCE NO. 2022-6-12 / SALE OR DISPOSAL OF CERTAIN SURPLUS PERSONAL PROPERTY

10. A Motion was made by Trustee Dorgan, seconded by Trustee Fazio to approve Ordinance No. 2022-6-12, an Ordinance authorizing the sale or disposal of certain surplus personal property (2004 Trackless MT5).

PUBLIC SAFETY COMMITTEE

RESOLUTION NO. R2022-6-13 / INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY

1. A Motion was made by Trustee Price, seconded by Trustee Minale to approve Resolution No. R2022-6-13, a Resolution approving an Intergovernmental Agreement with the Illinois State Toll Highway for the reimbursement of fire protection emergency services.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

STREET COMMITTEE

MUNICIPAL DEVELOPMENT COMMITTEE

ORDINANCE NO. 2022-6-13A / LETTER OF INTENT FOR THE SALE OF CERTAIN PROPERTY WITHIN TIF NO. 4 REDEVELOPMENT PLAN AND PROJECT AREA

1. A Motion was made by Trustee Fazio, seconded by Trustee DiMatteo to approve Ordinance No. 2022-6-13A, an Ordinance authorizing the execution of a Letter of Intent for the sale of Certain Property within the TIF No. 4 Redevelopment Plan and Project Area. (TIF 4 – Fogo Space)

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

HEALTH AND LICENSE COMMITTEE

BUILDING AND ZONING COMMITTEE

ORDINANCE NO. 2022-6-13B / A SPECIAL USE FOR HOTELS / A SPECIAL USE FOR A RESTAURANT AND SIGN VARIANCES / 6600 NORTH MANNHEIM ROAD

1. A Motion was made by Trustee Minale, seconded by Trustee DiMatteo to approve Ordinance No. 2022-6-13B, an Ordinance granting a special use for hotels, a special use for a restaurant and sign variances for 6600 North Mannheim Road.

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

ORDINANCE NO. 2022-6-13C / VARIANCES FROM THE SIGN RESTRICTIONS CONTAINED IN THE VILLAGE OF ROSEMONT SIGN ORDINANCE

2. A Motion was made by Trustee Minale, seconded by Trustee Price to approve Ordinance No. 2022-6-13C, an Ordinance approving variances from the sign restrictions contained in the Village of Rosemont sign ordinance. (PharmaCann; 5540 Park Place)

A vote on the motion:

Aye: Trustees Price, Minale, Dorgan, Pappas, Fazio, DiMatteo

Nay: None

Motion carried.

OLD BUSINESS

NEW BUSINESS

APPOINTMENTS

PUBLIC COMMENT

EXECUTIVE SESSION

• Personnel – Section 2(c)(1)

• Appointment/Removal of officers – Section 2(c)(3)

• Purchase or Lease of Real Property – Section 2(c)(5)