West Cook News

Village of Western Springs President and Board of Trustees met Jan. 13.

Here is the minutes provided by the board:

President Alice F. Gallagher, Presiding

Call to Order, 7:00 p.m.

James Horvath, Acting Village Clerk

Board Members Present

Nicole Chen

Alan Fink

James John

Heidi Rudolph

William Siffermann

James Tyrrell

Others Present

Ingrid Velkme, Village Manager

Grace Turi, Director of Finance

John Mastandona, Asst. Dir. of Finance

Patrick Kenny, Director of Fire & EMS

Ellen Baer, Director ofAdmin Svcs

Brian Budds, Director of Law

Enforcement Services

Martin Scott, Director of Community

Development

Aleks Briedis, Director ofRec

Matt Supert, Director of Mun Svcs

Michael Jurusik, Village Attorney

CALL TO ORDER

The meeting opened at 7:00 p.m.

PLEDGE OF ALLEGIANCE

President Gallagher led the audience in the Pledge of Allegiance.

ROLL CALL

Electronic attendance at meeting: None.

As noted above.

READING OF AGENDA - ADDITIONS - DELETIONS

There were none

CITIZEN COMMENTS

President Gallagher stated that before she opened the floor to citizen comments, she wished to clear the air because there had been a little bit of misinformation circulating regarding 5G. President Gallagher said hopefully everyone knows by now that the email that went out to all Forest Hills PTA members regarding 5G and Verizon permit applications was not true. To avoid the spread of false rumors in the future. President Gallagher asked residents to please verify any information they found concerning, which does not come directly from the Village. If residents receive an email from an organization other than the Village, she asked that they please contact the Village before assuming it is true. The Board and staff are doing what we can within the law and regulations imposed upon us. So far, staff and legal counsel have effectively stalled the permit application process. The members of your Board are your neighbors, and all are residents. All the Board members want what is best for Western Springs, for our community and for our residents and we also are frustrated by the lack of regulatory control. President Gallagher said the Board appreciates the concern many residents have voiced. The Village is at the forefront of the issue; we were early on and we will continue to be at the forefront as we act in the best interests of the Village moving forward.

Village Manager Velkme reported that the Village has been contacted by several telecommunications providers with regard to 5 G in recent months. While some providers have shared preliminary site maps to illustrate tentatively proposed sites, to date, only one formal request had been submitted, that was from Crown Castle. A formal permit application was submitted by them and was shared with the public. The application was withdrawn following the Village's denial of the permit based on an incomplete application. The Village has also posted online the letter from the Village to Crown Castle for residents. Village Manager Velkme said she also spoke with our legislative representatives' liaisons. The representatives go back into session on January 28 and it is her hope, at that time, to have discussion about hearings downstate on this issue. Village Manager Velkme asked Attorney Jumsik to comment on lawsuits which have been filed in different states by municipalities or council of governments (COG)s.

Village Attorney Jurusik stated that we are aware of all the lawsuits that are pending around the country. There are only a handful. One that people have pointed to is in Florida. Florida has a different deployment act and Florida also is a very unique municipal state. Florida municipalities have proprietary municipal rights in their rights-of-way. This is totally different than what we have to work with here in Illinois. The lawsuit in Florida does not serve as a good pathway for the Village to follow. There is a case in the 9th Circuit that is pending, a federal piece of legislation that we are keeping our eye on. The 5G telecom companies invested a significant amount of money in lobbying and legislating both at the federal and state level across all 50 states. The legislative schemes that were passed left local municipalities, particularly in Illinois, with very little regulatory control. We have, under our deployment act, basically limited regulatory parameters to approve equipment and we have really limited ability to approve aesthetics. We are prohibited by FCC regulations from relying on things such as radio frequency emissions to make any type of application decision or any type of location sighting decisions. We are vigilant, we are looking, and Klein, Thorpe & Jenkins, Attorney Jurusik's firm represents a number of communities around the state. Attorney Jurusik said we are taking the lead on this. Attorney Jurusik's firm is looking at every avenue. When one looks at the materials that are on this Village's website, this Village has been ahead of the curve on this, across the board in large part because of our efforts. The Village's denial letter is a template for all municipalities around the state.

Attorney Jurusik noted that we have a very good Illinois Municipal League; it is an excellent organization, very proactive but in the face of this legislation, they took a neutral position on the legislation early on. Attorney Jurusik said that we met with their legal counsel last week and they do not anticipate getting involved or pushing litigation in cooperation with local municipalities on this issue.

In the Florida case, which one of our residents provided to Village staff, their municipal league jumped into, sponsored and promoted that litigation. The ironic thing is that only a handful of cities in Florida jumped on that litigation. Many times, half the municipalities in a state are for

5G deployment and half are against. Some communities, like the City of Chicago, that got exempted from our deployment act and got its own special opportunities, want 5G. The City of Chicago wants 5G because they want the speed, they want their businesses to benefit from that and they want the benefits of 5 G. The rest of the municipalities around the state were carved out and are subject to these more onerous restrictions that we have to deal with. Attorney Jumsik and his firm will continue to work with staff and other communities that we represent to evaluate all options. Litigation is an uphill process. It's a two-track process to fight the state litigation and the FCC regulations. The most effective, direct way of fighting this is dealing with your state legislators and your federal legislators. That is where one would obtain the most direct and prompt response and movement in this area.

Village Manager Velkme said the Village was informed that there were some utility poles dropped off in the Forest Hills area. Village Manager Velkme said Director Scott went out to take a look at that and we believe those are ComEd poles. There are some stakes out there and staff is trying to verify who actually put those there and for what reason. Manager Velkme added there have not been any JULIE locates requested for that area.

President Gallagher then opened the floor to public comments.

Several people spoke in opposition to 5G deployment in the community of Western Springs and requested the Board hire a lobbyist, collaborate with other lobbyists, such as a lobbyist hired by Hinsdale, to amend legislation and protect Village interests. The Board members were invited to attend a meeting on 5G on Wednesday, January 15, 2020, at 7:00 p.m. at the Community House in Hinsdale. A list of questions was also provided to the Board, for the Board's response, by Mr. Stanley. Ms. Conlin read a statement from resident Heidi Hansen. Questions and answers between residents and the Board, Village Attorney Jurusik and staff followed. Questions about transparency as well as the recent placement of poles and stakes on parkways were presented to the Village Attorney and staff. Residents also requested the Board create a committee to study 5G.

The following people addressed the Board regarding 5G were:

Moira Zellner 

Jack Stanley 

Weller Murphy 

Pam Conlin

Mike Vespa*

Rick Murphy 

Beth Walsh 

Colleen Pabst 

James Holdermann 

Laura Murphy 

Sheila O'Malley 

Connie Spencer

Non-Residents 

Nancy Perlman

*Mr. Vespa also thanked the Village staff for being proactive last week in response to the coming rain. He thanked the crews for going around and picking up leaves around drains. Wiile his street flooded once again, he did not have to go out in the night to remove leaves from the sewer so that water could flow. Mr. Vespa also asked for the Municipal Services Department to look into the potholes in the Ridgewood streets and the asphalt patching process currently in use to see if another approach could be taken with the hot asphalt patches to more pemanently stay on the streets.

CONSIDERATION OF AGENDA ITEMS

1) PLANNING AND ZONING - TRUSTEE JOHN

A) Small Cell Wireless 50

Trustee John said he had no additional comments at this time.

2) PROPERTIES AND RECREATION - TRUSTEE CHEN A) 1-294 Letter of Understanding for Fiber Utility Pole

Trustee Chen reported that the Properties and Recreation Committee met on January 9, 2020. Related to the 1-294 expansion and Village improvements that are going along with that process, the Village received a pipeline license agreement from BNSF. The pipeline agreement is being reviewed by Village Attorney Jurusik. This agreement is a positive development as the Village is asking to put a pipe underneath the tracks in the BNSF right-of-way. A permit was also submitted to the Village for a storm water diversion chamber at the Public Works facility, which is related, and that is being reviewed by the Village Engineer. That chamber is related to separation of storm and sewer in Old Town North. The committee also discussed a "Letter of Understanding" with the tollway to allow the location of a temporary ITS pole on Village property.

B) Underpass Phase III Engineering

The Village is awaiting Phase III engineering (construction management and supervision) for the west underpass. Director Supert reported that the draft documents are out to IDOT and staff anticipates providing the Board with a recommendation at the February 10 Board meeting. The project will be let through IDOT's process and staff is targeting for an April letting.

C) Forestry Inventory and Grant

Trustee Chen gave kudos to the Public Works staff on their award of a grant in the amount of $15,000 from the Illinois Department of National Resources and the US Forest Services for a Village-wide tree survey. The grant is a matching grant, so every dollar the Village spends will be matched, up to $15,000. Current estimates of tree inventory on parkways is 7,000 trees. The grant will allow us to not only inventory the trees by species but also assess the health and risk of the trees for future planning and liability purposes. Staff is finalizing the bid documents and hoping to award a bid by mid-February with a completion deadline of July 2020. Staff is trying to move quickly because its best to analyze the trees when they are bare and dormant. Director Supert said the estimated project cost is $10,000 to $15,000. President Gallagher seconded the kudos to Public Works Superintendent Chris Breakey and his staff on receiving the grant. Trustee Chen said trees are such an asset to the community and so important for the aesthetic and enjoyment.

D) Polaris Surplus Declaration

The committee concurred with the request from staff to declare the 2013 Polaris Ranger Crew 800 vehicle as surplus equipment. The vehicle is no longer working properly. The disposal ordinance will be on the January 27, 2020 omnibus vote list for consideration of approval.

E) SEASPAR Sensory Room Agreement

The committee reviewed the lease agreement between the Village of Western Springs, as lessor, and SEASPAR, as lessee, during their committee meeting on January 9, 2020. The room is to be constructed at a shared expense of the Village and SEASPAR. SEASPAR will donate $50,000 for the construction of the room. Due to an inability to establish a quorum and hold a meeting, the Recreation Commission did not review the final lease documents. In the past, the Recreation Commission has heard from the SEASPAR representative about the proposed room and lease agreement, so this is not a new concept to them. The commission was very supportive of the project in past discussions. This agreement came directly to the committee for review and consideration. SEASPAR will be furnishing all of the specialty equipment and furniture that will be in the sensory room. The tenn of the lease agreement with SEASPAR is 20 years. Discussion followed. The committee recommended approval of the agreement. This item was added to the January 27, 2020 omnibus vote list.

F) SEASPAR Sensory Room Construction Bid

The Village received two bids for this project. Staff recommended an award of bid to the low-cost bidder, Construction Solutions in the amount of $108,723 for construction of the SEASPAR Sensory Room. This bid includes construction of a cubby bench in the Grand Avenue basement and an upgrade to LED lighting. SEASPAR is contributing $50,000 for construction costs and the approved 2020 budget included a levy of $50,000 to pay for only SEASPAR related expenses. The total bid award, with the cubby bench and lighting alternatives, would be in the amount of $122,723. The award of bid will be on the January 27, 2020 omnibus vote list for consideration of approval.

G) Capital Summary Report

Trustee Chen encouraged everyone to go and check-out the new front door and glass windows on the historic Water Tower on the Village Green. They were installed on December 23, 2019 at no small cost. Trustee Chen said they are very nice, and we are awaiting final invoicing on that project.

Trustee Chen announced that the final punch list on the east platform project is finally complete with the exception of some plant replacement on the east train platform. The plant replacements are scheduled to occur in the spring. We are waiting for the final invoicing which is coordinated through IDOT.

Trustee Chen provided an update on the Wolf Road Bike Path near Ogden Avenue. It appears there is still progress being made. IDOT did provide some sort of sign-off. Staff is cautiously hopeful that construction might begin before the end of 2020. Trustee John asked if the Village was over budget on Phase I of this project. Village Manager confirmed that is the case and the reason is that the Village has had to change the proposed location several times which required professional services to assist in coordination with the different agencies involved in the project.

3) LIC WORKS AND WATER - TRUSTEE FINK

A) Springdale Drainage Study - Christopher B. Burke Engineering Proposal Trustee Fink presented a proposal from Christopher B. Burke Engineering LLC. (CBBEL) for the southwest portion of the Springdale subdivision. This is in response to the October 26, 2019 storm event which resulted in an estimated 3" of rain over a 6-hour period. The intense rainfall resulted in sewer surcharging and street flooding in various areas throughout the Village. The proposal includes an engineering study of Franklin Avenue and how the water flows into Franklin, why the area receives so much water and the area around it. The estimated cost of the study is $49,712. If approved, a budget amendment will be necessary as this study was not a budgeted item for the 2020 fiscal year. Staff recommended that the proposal from CBBEL be approved in January to allow for the study to occur in the first half of 2020. The committee concurred with this recommendation.

B) 2021 Roadway Design Engineering and Green Infrastructure Proposal - HR Green 

Trustee Fink reported on a proposal from HR Green for Phase II Engineering for the 2021 Roadway Program to address the Ridgewood subdivision. The subdivision is subject to large volumes ofstormwater during rain events. The 2016 Ridgewood Subdivision Infrastructure Study outlined the need for additional stormwater conveyance in the form of upsized storm sewers in various locations. Rather than creating a reservoir or basin to collect all the water, the idea is to utilize a green infrastructure for storm water management. The idea is to slow down the water release to the existing storm water sewer system. HR Green completed a green infrastructure project of this sort in 2014 in the Village ofHinsdale. This is an attractive and green way to do something about this water. Director Supert added that HR Green won an award through the American Public Works Association for this project. Staff has had a number of meetings with Hinsdale Public Works staff and their engineers who worked on this project. The Hinsdale installation has been very successful in alleviating some of the water in that subdivision. Hinsdale's subdivision, where the project was installed, had no storm sewers at all so their objective was to capture the water in a controlled fashion. Hinsdale did not have the resources to put storm sewers in that area.

Our Village is in the similar situation as there are storm sewers in that area, but the capacity is the big issue based on the results of the 2016 Infrastructure Study. Director Supert said the Village also does not have the funds to do a comprehensive overhaul of the storm sewer infrastructure. Staff is looking at this project as a way to help with some of the localized flooding issues in that area without having to completely replace all the storm sewers. Approval of the HR Green proposal in an amount not to exceed $80,352, to include Phase II design, coordination of residents' meetings and project bidding, will be on the January 27,2020 omnibus vote list.

C) Municipal Code Change - Overnight Parking for Snow 4" to 2"

Trustee Fink said the committee considered a change to Village Code regarding when cars must be off the streets during a snow event. Staff recommended changing the threshold from 4" to 2". Most of the neighboring communities follow the 2" rule and Municipal Services has had problems getting snowplows down the streets when there are cars on either side. With no objection from the Board, an ordinance providing for this change will be added to the January 27, 2020 omnibus vote list.

D) Capital Summary Report

Trustee Fink provided an update on construction of Well #5. The well drilling is essentially finished, the boring for the connection to the reverse osmosis plant is finished, and the electrical building on the pump equipment has been sent out to bid.

The Standpipe Repainting Project is nearly complete. Work to place the cell towers back on top of the standpipe will be completed soon.

Trustee Fink reported on the Ridgewood Oaks Detention Basin project, which has long been in the planning stages. An SSA agreement with the residents represented by their condo association has been approved by nearly all of their residents with only 3 of 68 residents who have not yet submitted waivers to the Village. Staff is looking to move forward with this project, going out to bid in the next month or so.

Trustee Fink said the Village finally received verbal approval from BNSF for the electrical charging station and the bike shelter projects. Director Supert added that this project is weather dependent but once the actual permit in the mail, work can begin in the next couple of weeks, as soon as weather allows.

In December, the Board discussed the Central Avenue reconstruction/MWRD sewer separation project which is planned for 2021. This project is federally funded, and the Village received recommendations to widen the road by 8'. Village staff met with the community and there has been some question about the need to widen the road. A decision was made to widen the road by 6" with the caveat that there would only be parking on one side of the road. Director Supert said he hopes to give the Board a brief presentation on the plan for this project at the anuary 27, 2020 meeting to summarize what the comments were and how the Village is moving forward with those comments. A project page will be added to the Village website for the Central Avenue Reconstruction. After the Board update has been completed and the project website is up, Director Supert said staff will reach out to residents to determine what, if any, follow-up questions need to be addressed. A meeting in the February timeframe would be held to address any open issues, if needed. Director Supert noted that once the website project page is on-line, a letter will be sent to residents which will summarize the comments and what the plan is going forward. The letter will also reference the residents to that project page which will include Director Supert and Assistant Director Biemacki's contact information.

Trustee Fink reported that the scheduled maintenance for Well #4 started today. Director Supert said the well is off-line and work has started. The projected time frame for the work is approximately 4 weeks. Tmstee Fink reminded everyone that this is scheduled maintenance and this timeframe for the work was picked because January is the time of year when residents use the least amount of water. Staff does not expect to have to access the shallow well and, hopefully, there are not water problems. Director Supert said his staff will be posting milestone updates on the Village website for residents via a "newsflash" as well as a project page. Trustee John asked if water usage looks in-line with what it is expected to be at this time of year. Director Supert said we are right on target of what we expect. Director Supert added that we are trending slightly high because of how warm it has been this year but nothing that exceeds the capacity of what the plant can meet with the current one well. We have no foreseeable need to bring Well #1 on-line at this point. If the Village has major water main breaks or a structure fire, we do need to adjust our demand usage but at this point we do not anticipate any major issues.

4) FINANCE - TRUSTEE RUDOLPH 

Timber Trails Update

Trustee Rudolph said this matter was deferred and will be discussed at the February 10, 2020 workshop meeting.

5) PUBLIC HEALTH AND SAFETY - TRUSTEE SIFFERMANN

A) Timber Trails Traffic and On-Street Parking Enforcement and Snow Removal Agreement

B)  Amendment Ordinance for Parking Regulations for Timber Trails

Tmstee Siffermann stated that there are several items that come to this body out of the January 9th Public Health and Safety Committee Meeting. Backup materials for these discussion items were included in the agenda packet. The Timber Trails Development Company has requested that the Village and Police Department enforce certain regulations regarding motor vehicle traffic and on-street motor vehicle parking on streets and roadways owned by the developer of the Timber Trails Subdivision and establish an arrangement for the Village to snow plow and salt subdivision streets owned by the development company according to a specified reimbursement rate. State Laws require the Village to enter into a formal agreement with Timber Trails Development in this circumstance and execute the necessary code amendment ordinance. Village Attorney Jurusik prepared drafts of the agreement and the code amendment ordinance was included in the agenda packet. The committee supports these measures and recommended advancement for full Board adoption. With no objection from the Board, these matters were added to the January 27, 2020 omnibus vote list for consideration of approval.

C) Self-Contained Breathing Apparatus (SCBA) Replacement Purchase Request

Trustee Siffermann explained this request. This is the second half of a necessary purchase request advanced by the Fire Department at the November Board meeting. The Committee recommended approval of the $67,938 expenditure to Air One Equipment, Inc., an amount contained in the approved 2020 capital budget, and wishes this matter would be placed onto the next omnibus bill for Board approval. With no objection from the Board, this approval will be on the January 27, 2020 omnibus vote list

D) Other

Tmstee Siffermann stated that there are several items that come to this body out of the January 9th Public Health and Safety Committee Meeting. Backup materials for these discussion items were included in the agenda packet. The Timber Trails Development Company has requested that the Village and Police Department enforce certain regulations regarding motor vehicle traffic and on-street motor vehicle parking on streets and roadways owned by the developer of the Timber Trails Subdivision and establish an arrangement for the Village to snow plow and salt subdivision streets owned by the development company according to a specified reimbursement rate. State Laws require the Village to enter into a formal agreement with Timber Trails Development in this circumstance and execute the necessary code amendment ordinance. Village Attorney Jurusik prepared drafts of the agreement and the code amendment ordinance was included in the agenda packet. The committee supports these measures and recommended advancement for full Board adoption. With no objection from the Board, these matters were added to the January 27, 2020 omnibus vote list for consideration of approval.

6) GENERAL GOVERNMENT - TRUSTEE TYRRELL

A) ropolitan Alliance of Police Chapter 360 Extension Agreement

Trustee Tyrrell presented a recommendation from the General Government Committee to extend the Metropolitan Alliance of Police Chapter 360, police union, contract with the patrolmen so that it runs concurrent with the police sergeants' contract, until the end of March 2021. The extension includes three terms of note. The first, is an alternative impasse resolution agreement whereby the parties of the agreement may submit disputes concerning wages, hours, terms and conditions of employment to arbitration. The extension includes a 2.5% salary increase effective April 1, 2020 with the wages paid in the step levels of the patrol officers depending on their service. The extension includes the deletion of the fair share language from the contract. Prior contracts included language that employees must pay a fee known as a fair share fee to the union to cover the cost of collective bargaining. This language was struck down by the Supreme Courts in the Janus decision for public sector employees, so we are removing that for the one-year extension. Approval of the contract extension will be on the January 27, 2020 omnibus vote list.

B) Report on Liquor License Requests

Trustee Tyrrell updated the Board on several liquor license requests. The Village received a request from the Theatre of Western Springs for a Class "M" liquor license. The "M" license would allow the Theatre to sell beer and wine during their events. The Theatre is also requesting the Class "M" license be expanded to allow themed drinks based on the various performances held at the Theatre throughout the year. The Committee recommended a code amendment be approved to allow for the single specialty drink sales at the Theatre with this license. The drink would be served by a licensed bar tender, served to Theatre patrons who wish to purchase it, at adult-only performances, to be enjoyed during the performance. The Liquor Commission will meet on January 22, 2020 to review this request as well as several others.

The second liquor code amendment is requested by a local resident seeking to open an establishment called The Opry at 4354 Johnson Avenue. The code amendment sought would be for The Opry to serve for consumption on-site alcohol and specialty, craft beer without food being provided. The Opry would be open during the day and a good portion of its business would be devoted to coffee sales. The craft beer sales would be in the evening. This concept it related to the microbrew trend in many communities. The agenda packet contained a list of other communities including Downers Grove and Romeoville which have similar establishments. This request would require creation of a new liquor classification and a new liquor license. This concept will also be considered by the Liquor Commission on January 22, 2020. Trustee Tyrrell said the General Government Committee were not able to come to a consensus on this request. Trustee Tyrrell indicated he found the amendment to allow alcohol sales, even craft beers and specialty drinks, without food consumption and service to be somewhat contrary to the character of the Village. Trustee Tyrrell said he applauds and encourages the prospective owner to come in and develop this property with what appears to be a vibrant, well-organized and exciting new venue for our town, but Trustee Tyrrell takes issue with a liquor code amendment necessary to put that business in place. Trustee Tyrrell believes there is a compelling reason for our current ordinances to have a food service requirement and he did not find it to be in the best interest of the Village to depart from our liquor code. It could be a slippery slope with any deviation from our current code which has been a very well-fashioned code. We are a relatively small village without an industrial section which would be a better fit for this type of a business without food. Trustee Tyrrell continued to say that even given the high-class nature of The Opry with premium beer and whiskey, we are principally homes, with very few businesses, better suited, in his opinion limited to restaurants serving alcohol than an alcohol business not required to serve food. The Liquor Commission will be discussing this request more thoroughly. Trustee Chen was not of this opinion and the committee felt this matter should go to the Liquor Commission for review and feedback.

The intention is to have live music. President Gallagher noted there is an outdoor space that the owner hopes to use in the milder weather for music.

C) Storage Area Network Replacement Request

Trustee Tyrrell presented a request from Director of Technology Patrick Schramm to purchase a new Storage Area Network (SAN) appliance. The Village uses a SAN to house all of its data. The current SAN is almost 8 years old. The maintenance cost for next year is $18,582. Director Schramm recommended the Village purchase a new SAN with a 5-year warranty at a cost of $34,420 with Dell's state and local government Illinois contract. The purchase has already been budgeted in the 2020 Capital Improvement Fund. LTACC will be contributing approximately one third of the cost, $11,473, of the SAN, based on their one-third usage of our SAN. Director Schramm would like to replace the SAN within the next month, so Trustee Tyrrell requested the approval be added to the January 27, 2020 omnibus vote list for consideration of approval. With no objection from the Board, President Gallagher added this item to that list.

7) VILLAGE PRESIDENT GALLAGHER

March Board Meeting Schedule - Combined Meeting on March 16, 2020

President Gallagher reported that the March Board meeting schedule has changed due to spring travel. We found we did not have a quorum for the second meeting and if we held only the first meeting there would not be ample time for committees to meet prior to that meeting. We have combined the meetings into one meeting on March 16, 2020. President Gallagher apologized to Trustee Siffermann who cannot make the March 16, 2020 meeting but this will allow us to have a quomm and move forward.

West Central Municipal Conference (WCMC) Annual Legislative Breakfast 2020

President Gallagher reminded the Board that the West Central Municipal Conference (WCMC) breakfast will be on Saturday, February 8, 2020 at the Elmcrest Banquets Hall in Elmwood Park. This is a meeting where some state and federal legislators attend as well as other council members from other communities. President Gallagher encouraged any Board member who wishes to attend to contact Deputy Clerk Haeske by the end of January.

8) VILLAGE MANAGER VELKME

Village Manager Velkme reminded everyone that on Wednesday, January 15, 2020, we believe that the tollway will begin some tests of the pile-drives. This would begin in the morning intermittently and they would do it to test the area for the shoo-fly.

Village IVtanager Velkme thanked everyone for their patience with the new refuse program. We have 4,500 households that we changed their garbage habits and that is a monumental effort. There may be some areas that were missed, some back-door garbage may have been missed, and there may be some Christmas trees out, but we are working on this. If residents call the office, our staff will take care of that and make sure that Lakeshore gets the message to pick up. Village Manager Velkme thanked all of staff, especially Elaine Haeske and Ellen Baer for all of the work that they have done on this because this is one of the major issues in municipal government. Trustee Rudolph said she really liked the new program and asked about carts which have been placed incorrectly and the use of blue bags. Trustee Rudolph asked ifLakeshore themselves take on an information effort.

Director Baer said we noticed that and put out some information on social media about proper placement with a photo. We are also hoping residents will see the trucks going around and noticing the metal bars need to face the street. We are hoping to see a shift over the next month. Lakeshore is letting people know but they do not yet have a sticker. Lakeshore will have a "Sorry" note or sticker to use if something was uncollectable, but they are not using that at this point to indicate proper placement of the carts at the curb. Director Baer said we will keep an eye on that and work with Lakeshore, even if they have to do some stickering with a photo of proper placement. Lakeshore has been very willing to take our suggestions. Ms. Haeske has been working the last two weeks with Lakeshore to identify the things they really need to work on and touch quickly and address issues that have come forward. Director Baer said we are hoping to get the kinks out in January and roll forward from there. Trustee Rudolph said she's sure Lakeshore has a transition plan. There is some confusion with people who have a bit of slope near their driveways. Lakeshore is working case-by-case on those situations. Trustee Rudolph added that the communication and posting on social media has been very thorough. Director Baer said Selmin Cicek has been very actively monitoring and answering questions on social media by pointing residents to the website. Trustee John said on December 31, 2019, the very last day of blue bags, when he saw 5 of them rolling down the street, he thought, it will be really good not to see that again. Director Baer reminded everyone that Field Park School will happily accept blue bags from residents who wish to donate them. Field Park has contracted with Republic Services for commercial recycling pick-up at the school and is using the blue bags with that program. The donations mean Field Park will not need to buy the blue bags for their recycling program. President Gallagher said she received an inquiry from a resident who thought back door service was no longer available. She told him it is available for an extra fee. Director Baer said back door service is available for refuse only and recycling still must go to the curb. President Gallagher also said she received a very complimentary message from someone who said she loved the new system. President Gallagher thanked Director Baer, Deputy Clerk Haeske and Analyst Chavez for their meticulous application of the rollout which contributed to the smooth rollout.

9) VILLAGE ATTORNEY JURUSIK

Formation of Special Service Area #8 for Ridgewood Oaks Subdivision Storm Water Drainage Basin Project

Village Attorney Jurusik explained the need for an ordinance proposing the formation of special service area number 8 which will benefit Ridgewood Oaks Subdivision by helping them improve a drainage basin with that is in need of reconstruction. It also is going to provide some enhancement of drainage relief to the Ridgewood subdivision by its increased capacity. Like the TIF District which the Board did earlier this year, the special service area is a procedural process. Attorney Jurusik provided the Board with a memo which detailed the formation summary process. The Village will work through that process over the next few months to implement this if the Board concurs. The Project Engineer did provide the construction plan which Village Attorney provided to the Board. There are some minor financial updates which Attorney Jurusik is working on with the Project Engineer and Director Turi which will be brought back to the Board in the draft ordinance which will be on the docket for approval at the next Board meeting. If there is support this evening. Attorney Jurusik said there will be an ordinance on January 27, 2020 omnibus vote list which sets a public hearing sixty (60) days out from the next meeting. State laws dictates that sixty 60) day waiting period. A notice must be published, and some mailings are required as part of this process. There are sixty (60) townhomes in this subdivision that need notice. As Trustee Fink noted earlier this evening, the Village has received waivers from 98% of the owners there so the reality is that there is a second sixty (60) day waiting period that we can waive which will speed up the approval process. Attorney Jurusik recommended we do that. Attorney Jurusik will provide the Village with the necessary documents to hit all of these milestones to get us to a point where we can formalize the approval at the April Board meeting. Concurrently, staff will begin the bid process. There are some plats of easements which need to be prepared and staff will get that done during the waiting period. The goal is to have a special service area #8 in place in April of this year to fund and pay for this project which will be beneficial for two (2) subdivisions and the Village with a repayment schedule to allow for those townhomes to repay the balance of the project. The Village will pay for a portion of this project as there is some public benefit j&om the project. This project has been in the works since

Trustee Siffermann shared his perspective on tonight's Board meeting. He recognized an exercise in local government that was responsive to the overtures and concerns and the voices of the residents which was done in a very patient but receptive way that reflected the preparation that President Gallagher, Village Attorney Jurusik and Village Manager Velkme completed in addressing issues that were brought to our attention regarding 5G. Trustee Siffermann added that he appreciates being a member of this group but also learning from the experiences and preparation and patience that was exercised here this evening. President Gallagher thanked Trustee Siffermann for saying that. To recap, President Gallagher said we heard our residents concerns and we will address them quickly. There will be more to come on that.

ADJOURN MOTION:

Trustee Tyrrell moved seconded by Chen, to adjourn at 9:06 p.m. The motion passed on a unanimous voice vote.

https://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_01132020-1016