Community Park District of LaGrange Park Board met April 10.
Here is the minutes provided by the Board:
1. Call to Order
President Boyd called the meeting to order in room 101 of the Recreation Center, 1501 Barnsdale Road, La Grange Park, IL at 6:32 p.m. Other Commissioners present were Bob Corte, Jeff Kilrea, and Lucy Stastny. Also present were Executive Director Aleks Briedis, Superintendent of Recreation Dean Carrara, and Financial Coordinator Phil Mesi.
2. Pledge of Allegiance
3. Park District Mission
The Community Park District of La Grange Park shall offer high quality, affordable and accessible park and recreation facilities, programs and services in a financially responsible manner.
4. Additions/Deletions to Agenda
There were no additions or deletions
5. Approve Board Meeting Minutes
Commissioner Corte made a motion to approve the March 13, 2017 regular meeting minutes as submitted. Seconded by Commissioner Stastny. Motion passed unanimously by voice vote.
Commissioner Kilrea made a motion to approve the April 5, 2017 special meeting minutes as submitted. Seconded by Commissioner Corte. Motion passed unanimously by voice vote.
Commissioner Corte made a motion to approve the April 5, 2017 executive session meeting minutes as submitted. Seconded by Commissioner Kilrea. Motion passed unanimously by voice vote.
6. Recognition of Visitors
La Grange Park resident Lou Ritten was in attendance.
7. Staff Reports
A. Executive Director
A written report was included in the packet by Executive Director Aleks Briedis. He confirmed that all board members must complete the FOIA and OMA training once a term. A question was asked if a policy of flying drones is in place. Executive Director said there is currently no policy in place, however it will be included once the policy manual is updated.
B. Building & Grounds
A written report was included in the packet by Maintenance Supervisor Martin Healy and was presented by Executive Director Briedis. There were no additions to his report.
C. Superintendent of Recreation
A written report was included in the packet by Superintendent of Recreation Dean Carrara. There were about 400 participants that attended the Easter egg hunt and the women’s volleyball meeting will be held at the end of April.
D. Recreation Supervisor
A written report was included in the packet by Recreation Supervisor Ashley Simoncelli and was presented by Executive Director Aleks Briedis. Executive Briedis will look into as in why there is an outstanding balance in party rentals for the month of November 2016.
E. Recreation Supervisor
A written report was included in the packet by Recreation Supervisor Dave Romito and was presented by Executive Director Briedis. The production of Oliver was this past weekend and had great casts as usual.
F. Office Manager
A written report was included in the packet by Office Manager Peggy Ronovsky and was presented by Executive Director Aleks Briedis. Summer brochure registration begins April 13, 2017 and all funds for this brochure will be applied to the next fiscal year.
G. Safety Coordinator
A written report was included in the packet by Safety Coordinator Megan Jadron and was presented by Executive Director Briedis. The broken slides will be replaced once the budget has been approved.
H. Financial Consultant
Financial statements were included in the packet for the month ending March 31, 2017 by Financial Consultant Phil Mesi. Questions were asked and answered.
8. Approve Monthly Disbursements
A motion was made by Commissioner Corte to approve the monthly disbursements in the amount of $161,103.52. Seconded by Commissioner Stastny. Motion passed 4- 0 by a roll call vote.
9. Unfinished Business
A. Update on Memorial Park
Executive Director Briedis informed the board there have been unexpected expenditures with the construction at Memorial Park due to incomplete construction drawings. Approximately $15,000 out of the $20,000 contingency will have to be spent for the construction fencing and silt fencing. Neither of the fences were shown on the original construction drawings. Director Briedis also stated that the construction drawings showed that walkway on the south end of the park is at a 6% grade. To be ADA accessible, it must be less than 5%. PRI is redesigning the walkway to stay under the 5% grade. Any increased costs that come from this redesign will be covered by the Special Recreation Fund. The Board agreed that any new walks should be constructed to ADA guidelines.
10. New Business
A. Set Public Hearing for Budget and Appropriation Ordinance 04-2017
The public hearing will be held on May 8, 2017 at 6:30 p.m. with the regular meeting to follow.
B. Consider Returning OSLAD Grant for Beach Oak Park to IDNR
The Board asked Director Briedis to check that the returning of the funds would not affect the Memorial Park Improvements OSLAD grant. Commissioner Corte commented that he believed we should not be penalized sitting out two OSLAD grant cycles for returning the funds due to the State putting a freeze on the grants. Director Briedis will request to IDNR that the District is not penalized. Further questions were asked and answered.
Commissioner Kilrea made the motion to authorize Executive Director Briedis to contact the state to start the process for returning the Beach Oak Park OSLAD grant, that was approved in 2015 with a completion date of August 2018, in the amount of $44,450 plus interest as long as it does not affect the Memorial Park Improvements OSLAD grant. Seconded by Commissioner Corte. Motion passed 4-0 by a roll call vote.
The Board stated they would like a press release drafted for their review regarding the return of the OSLAD funds.
11. Open Forum
A. Comments from the Floor
Resident Lou Ritten congratulated the board on their re-election. He also questioned why the Park District switched legal counsel. Executive Director Briedis responded that the previous counsel would not respond to questions and requests in a timely manner.
B. Comments from Commissioners
There were no comments
C. Comments from the President
President Boyd congratulated Danny Kilrea for being nominated athlete of the year and encouraged Board members to go to the Tribune website to vote for him. She also encouraged the Board to start thinking of a plan B for Beach Oak Park. A discussion was also held regarding Jim Zwit’s concern with the construction fence at Memorial Park that is on the perennials around the Veteran’s Memorial. Executive Director Briedis has contacted the contractors to move the fencing. The Board also stated that Jim Zwit needs to stay out of the construction area when he is working around the Veterans Memorial.
12. Adjournment
Commissioner Stastny made the motion to adjourn the regular meeting at 7:23 p.m. Seconded by Commissioner Corte. Motion passed unanimously by voice vote.
https://s3.amazonaws.com/dl.onlineparkdistrict.com/documents/a20d6144-7b63-4b95-9757-7958f12d4cd8
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