West Cook News

Village of Western Springs Public Works & Water Committee met February 7.

Here is the minutes provided by the Committee:

Call to Order: 7:00 AM

Committee Members Present:

Berry Allen – Chair

Sheila Hansen – Trustee Jeff Ziegler- Staff

Village Staff Present:

Matthew Supert- Staff

Jeff Ziegler- Staff

Grace Turi- Staff

Casey Biernacki- Staff

Others:

1)Public Comment

There were no public comments.

2)Approval of Minutes

Trustee Hansen made a motion to approve the meeting minutes as amended from January 5, 2017 and January 23, 2017. The motion was seconded by Chair Allen.

3)Water Sewer Funding Matrix

Director Turi introduced the Water Sewer Funding Matrix. The Committee had a brief discussion regarding the Water Sewer Funding Matrix.

4)Well #4 Hydropneumatic Tank Replacement

Director Supert reported the hydro-pneumatic (surge) tank at well #4 sprung a leak in the bottom and needs to be replaced. He explained the tank is used to neutralize pressure spikes upon start-up and shutdown of well #4. Director Supert said they are in the process of working on collecting quotes from various contractors. He presented the Committee quotes from GENCO Industries and Quick Tanks Inc. Director Super said both quotes are for the fabrication of a new steel tank and it is not a budgeted item. He explained staff is waiting for quotes regarding fiberglass tanks. Director Supert said he expects to bring to the Board the quote not to exceed for $18,500. He clarified staff cannot utilize well #4 until the surge tank is repaired. Director Supert stated that fabricating a new tank takes about 7 to 10 days. Chair Allen asked if they are completely on well #3 since well #4 cannot be used. Director Supert confirmed they are entirely on well #3 for now. Trustee Hansen asked if the tank is the same from Environment Services and GENCO. Director Supert clarified the tank is not an off the shelf item and they have to fabricate a tank. He went on to explain what the companies specialize in. Chair Allen made a motion for the replacement of the hydro-pneumatic tank for well #4 not to exceed $18,500 as unbudgeted item. The motion was seconded by Trustee Hansen.

5)2017 Ford Explorer Vehicle Purchase

Director Supert reported staff has received a quote for the purchase of a 2017 Ford Explorer. He explained staff has budgeted $36,000 for the purchase and the quoted cost is $27,925. Director Supert said they received a trade-in quote for the 2005 Ford Expedition which will be a $4,000 trade-in. Chair Allen asked what the vehicle is used for. Director Supert said it is used for the administrative department. He explained the vehicle they are trading in is the vehicle Mr. Biernacki uses for the construction projects. The Committee had a discussion regarding vehicle use and mileage. Trustee Hansen made a motion to recommend approval for the purchase of a 2017 Ford Explorer for a quoted price of approximately $24,000. The motion was seconded by Chair Allen. Chair Allen made a motion to declare the 2005 Ford Expedition as a surplus. The motion was seconded by Trustee Hansen.

6)4500 Johnson Avenue Damaged Sewer

Director Supert reported staff received phone calls from residents regarding backup problems. He explained Public Works opened up the sewer and tried to do a repair, but discovered the sewer was about half the three quarters full of what appeared to be concrete. Director Supert said after doing an emergency televising they discovered about 100 to 120 feet of concrete. He stated the rodding crews have been able to successfully rod out most of the concrete. Director Supert said Public Works has replaced 20 to 30 feet of pipes with a 12 foot section. Chair Allen asked if this was under the street and if it was unbudgeted. Director Supert said this was under Johnson Avenue and it is unbudgeted. He clarified staff has probably spent $12,000 worth of televising and rodding which will be attributed to the televising program. Trustee Hansen asked if staff has talked to the residents and informed them why they are experiencing a problem. Director Supert said staff has not sent out a letter because it does not impact the entire block. The Committee had a discussion on different scenarios that could have caused the problem.

7)2017 EAB Treatment Renewal Letter

Mr. Biernacki reported TruGreen has requested for the Village to renew their contract for 2017 (same unit price). He explained the price will be slightly higher than $16,751.28 because the trees have grown. The Committee had a conversation regarding the effectiveness and health of the trees. Chair Allen made a motion to recommend the Emerald Ash Borer treatment contract renewal for 2017 with TruGreen for approximately $19,000. The motion was seconded by Trustee Hansen.

8)Capital Projects Summary Report

A)2017 Sewer Televising Program

Mr. Biernacki reported staff has not started any of the 2017 sewer televising program. He said the budgeted amount is $100,000 and staff plans on doing the remaining sections of Forest Hills (north of 51st) and additional televising in Old Town North.

B)2017 Roadway Program

Mr. Biernacki said they are still in the middle of design, but they are moving forward. He said they are looking to bid in mid to late March. Mr. Biernacki stated on February 16, 2017 at 6:00 pm staff has a sidewalk meeting for the residents of Howard Avenue (between 47th and 48th). He explained the meeting is to inform residents and answer questions. Mr. Biernacki said staff will send out voting cards asking if residents want the sidewalk (yes or no). Trustee Hansen asked if the sidewalk is completely a Village expense. Director Supert said it is mostly a resident expense. The Committee had a conversation regarding sidewalks.

C)2017 Sewer/Water Projects

Mr. Biernacki said there is a water main behind the homes on Rose Avenue (between Rose and Garden). He stated staff wants to pull those water services off the rear yard main to the front yard main. Mr. Biernacki explained if there is a water main break on the rear yard main it would be difficult to have access. Mr. Ziegler said the goal is to abandon the main in the rear yard so that staff no longer operates it. Mr. Biernacki went on to say the Flagg Creek water main repair is the leaking water main under 51st street.

D)Ridgewood Oaks Basin

Mr. Biernacki said staff believes it will be a much larger project than originally anticipated.

E)IEPA Loan Application

Director Supert reported he received the updated IEPA loan application from Baxter Woodman. He stated comments will be provided for Baxter Woodman once staff has reviewed the updated IEPA loan application. Director Supert said once that is completed staff will present the final project to the Committee and the Village Board. Chair Allen asked if the $10,867.50 paid to date is from 2016 or 2017. Director Supert said the $10,867.50 is from 2016 and clarified the $30,000.00 from the capital project summary.

9)Other

Director Supert said the Village received a grant from the West Suburban Mass Transit District for $175,000 to do commuter parking spaces on Burlington. He said staff is working on redoing the parking spaces. Director Supert stated staff is also looking into possibly doing bike storage.

No other items were presented at this commission meeting.

Adjournment

A motion was made by Chair Allen and seconded by Trustee Hansen to adjourn the

committee meeting.

http://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_02072017-543