Cook County Rules and Administration Committee met Wednesday, March 8.
The committee a standing committee comprised of nine commissioners who are responsible for the County Board’s rules of organization and related matters.
Board of Commissioners of Cook County
Minutes of the Rules and Administration Committee
10:00 AM
Wednesday, March 8, 2017 Cook County Building, Board Room,
118 North Clark Street, Chicago, Illinois
ATTENDANCE
Present: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
There will be a meeting of the Committee or Subcommittee of the Board of Commissioners of Cook
County at the date, time and location listed above to consider the following:
PUBLIC TESTIMONY
1. Mary Hartsfield, Warriors on the Watch
2. George Blakemore, Concerned Citizen
17-2122
COMMITTEE MINUTES
Approval of the minutes from the meeting of 2/8/2017
A motion was made by Vice Chairman Daley, seconded by Commissioner Schneider, to approve
17-2122. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
17-2016
Presented by: DAVID ORR, County Clerk
JOURNAL OF PROCEEDINGS
COOK COUNTY CLERK, David Orr, presented in printed form a record of the Journal of Proceedings
of the standing Consent Calendar meeting held on 1/17/2017.
A motion was made by Vice Chairman Daley, seconded by Commissioner Fritchey, to recommend
for approval 17-2016. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
17-2017
Presented by: DAVID ORR, County Clerk
JOURNAL OF PROCEEDINGS
COOK COUNTY CLERK, David Orr, presented in printed form a record of the Journal of Proceedings
of the regular meeting held on 01/18/2017.
A motion was made by Vice Chairman Daley, seconded by Commissioner Fritchey, to recommend
for approval 17-2017. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
17-2019
Presented by: DAVID ORR, County Clerk
JOURNAL OF PROCEEDINGS
COOK COUNTY CLERK, David Orr, presented in printed form a record of the Journal of Proceedings
of the standing Consent Calendar meeting held on 2/7/2017 recessed and reconvened 2/8/2017.
A motion was made by Vice Chairman Daley, seconded by Commissioner Fritchey, to recommend
for approval 17-2019. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
17-2020
Presented by: DAVID ORR, County Clerk
JOURNAL OF PROCEEDINGS
COOK COUNTY CLERK, David Orr, presented in printed form a record of the Journal of Proceedings
of the regular meeting held on 2/8/2017.
A motion was made by Vice Chairman Daley, seconded by Commissioner Fritchey, to recommend
for approval 17-2020. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
17-0058
Sponsored by: JEFFREY R. TOBOLSKI, RICHARD R. BOYKIN, ROBERT STEELE and LUIS
ARROYO JR, Cook County Board Of Commissioners
PROPOSED ORDINANCE AMENDMENT
AN ORDINANCE ESTABLISHING TIME LIMITS FOR DISTRIBUTION OF DEPARTMENTAL
DOCUMENTS TO THE BOARD
BE IT ORDAINED, by the Cook County Board of Commissioners, that Article III - County Board,
Division 2. - Rules of Organization and Procedure, Section 2-105 of the Cook County Code is hereby
amended as Follows:
(j) Agendas.
(1) Board meeting agenda. The agenda shall briefly describe all items that will be considered at the
meeting, except for items to be included in the consent calendar as set forth in subsection (3) of
this Section. Material pertinent to an item on a Board agenda shall be supplied, along with the
agenda, to the President and to each of the Commissioners. With the exception of materials that
are confidential as provided by law, such material shall also be available to the public in the
office of the Secretary.
a. Items may be placed on an agenda not later than noon of the day previous to the day on
which an agenda is required to be distributed. This subsection shall not apply to items
reported to the Board by any of its committees of the whole.
b. Items may be placed on the agenda of a Board meeting by the President or any
Commissioner. Where the President or a Commissioner(s) introduces an ordinance or
resolution, he or she shall be listed as sponsor(s) of such ordinance or resolution.
Committee reports shall be placed on the agenda of a Board meeting by the Chair of the
committee. Items may be placed on the agenda of a committee meeting by a
Commissioner who is a member of the committee or the President, in his ex officio
capacity, provided that such item has been referred to the committee by the Board
pursuant to Section 2-106(o).
c. It shall be the duty of the Clerk to prepare, post and distribute all agendas for meetings of the
Board, and it shall be the duty of the Secretary to prepare, post and distribute agendas for
committee meetings.
d. No issuance of any debt instrument which pledges the full faith and credit of the County
shall be the subject of final action by the Board of Commissioners unless it has been
preceded by at least one public hearing on the prospective matter by the Finance
Committee. Notification of such hearing shall be the responsibility of the Finance
Committee, which notice shall be as set forth in Section 2-105(i).
e. Amendments or substitutes to any item placed on an agenda of any meeting of the Board
shall be submitted to the Secretary no later than 24 hours in advance of the meeting at
which the item will be considered. Upon receipt of the amendment or substitute, the
Secretary shall immediately provide the amendment or substitute to the President, all
Commissioners and all news media that have requested notice of meetings and it shall be
posted in the Office of the County Clerk and at the location where the meeting is to be
held, and shall be made available to the public in the office of the Secretary. This rule may
be waived for technical amendments or emergencies.
f. Departmental reports, including but not limited to, reports required by ordinance or
resolution, submitted by a department head with any item on an agenda of a Board or
committee meeting shall be distributed or made available to all Commissioners no later
than 72 hours in advance of said meeting at which the item will be considered, unless said
items are solely referred to a committee for later action. Failure to adhere to this
subsection shall defer the item to the following scheduled Board or Committee meeting,
unless the committee or board votes by a two-thirds majority to allow such reports on the
agenda.
(2) New items agenda. The Secretary shall prepare a new items agenda to be issued subsequent to
the issuance of the Board agenda for a regular meeting. Items may be placed on the agenda by
the President or by Commissioners. Where the President or a Commissioner(s) introduces an
ordinance or resolution, he or she shall be listed as sponsor(s) of such ordinance or resolution.
Each communication, motion, resolution, or ordinance, after being read by the Clerk, may be
acted upon immediately by the Board, or referred to committee, as ordered by the Board subject
to the "Prior notice to public" provisions of this division.
Effective date: This ordinance shall be in effect Immediately upon adoption.
A motion was made by Vice Chairman Daley, seconded by Commissioner Silvestri, to accept as
substituted 17-0058. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
SUBSTITUTE TO FILE 17-0058
3/8/2017
RULES AND ADMINISTRATION COMMITTEE
Sponsored by: JEFFREY R. TOBOLSKI, RICHARD R. BOYKIN, ROBERT STEELE and LUIS
ARROYO JR, JOHN DALEY, JOHN FRITCHEY, BRIDGET GAINER, SEAN MORRISON,
TIMOTHY SCHNEIDER, PETER SILVESTRI, DEBORAH SIMS, LARRY SUFFREDIN, Cook
County Board Of Commissioners
PROPOSED ORDINANCE AMENDMENT
AN ORDINANCE ESTABLISHING TIME LIMITS FOR DISTRIBUTION OF DEPARTMENTAL
DOCUMENTS TO THE BOARD
BE IT ORDAINED, by the Cook County Board of Commissioners, that Article III - County Board,
Division 2. - Rules of Organization and Procedure, Section 2-105 of the Cook County Code is hereby
amended as Follows:
(j)Agendas.
(1) Board meeting agenda. The agenda shall briefly describe all items that will be considered at the
meeting, except for items to be included in the consent calendar as set forth in subsection (3) of this
Section. Material pertinent to an item on a Board agenda shall be supplied, along with the agenda,
to the President and to each of the Commissioners. With the exception of materials that are
confidential as provided by law, such material shall also be available to the public in the office of
the Secretary.
a. Items may be placed on an agenda not later than noon of the day previous to the day on
which an agenda is required to be distributed. This subsection shall not apply to items
reported to the Board by any of its committees of the whole.
b. Items may be placed on the agenda of a Board meeting by the President or any
Commissioner. Where the President or a Commissioner(s) introduces an ordinance or
resolution, he or she shall be listed as sponsor(s) of such ordinance or resolution. Committee
reports shall be placed on the agenda of a Board meeting by the Chair of the committee.
Items may be placed on the agenda of a committee meeting by a Commissioner who is a
member of the committee or the President, in his ex officio capacity, provided that such item
has been referred to the committee by the Board pursuant to Section 2-106(o).
c. It shall be the duty of the Clerk to prepare, post and distribute all agendas for meetings of
the Board, and it shall be the duty of the Secretary to prepare, post and distribute agendas for
committee meetings.
d. No issuance of any debt instrument which pledges the full faith and credit of the County
shall be the subject of final action by the Board of Commissioners unless it has been preceded
by at least one public hearing on the prospective matter by the Finance Committee.
Notification of such hearing shall be the responsibility of the Finance Committee, which
notice shall be as set forth in Section 2-105(i).
e. Amendments or substitutes to any item placed on an agenda of any meeting of the Board
shall be submitted to the Secretary no later than 24 hours in advance of the meeting at which
the item will be considered. Upon receipt of the amendment or substitute, the Secretary shall
immediately provide the amendment or substitute to the President, all Commissioners and
all news media that have requested notice of meetings and it shall be posted in the Office of
the County Clerk and at the location where the meeting is to be held, and shall be made
available to the public in the office of the Secretary. This rule may be waived for technical
amendments or emergencies.
f. Departmental reports, including but not limited to, reports required by ordinance or
resolution, submitted for approval to any item on an agenda of a Board or committee meeting
shall be distributed or made available, either by electronic mail or the legislative document
management system, to the President and Commissioners no later than 5:00PM on the day
the Board agenda is posted, unless the items are solely referred to a committee for later
action.
(2) New items agenda. The Secretary shall prepare a new items agenda to be issued subsequent to the
issuance of the Board agenda for a regular meeting. Items may be placed on the agenda by the
President or by Commissioners. Where the President or a Commissioner(s) introduces an ordinance
or resolution, he or she shall be listed as sponsor(s) of such ordinance or resolution. Each
communication, motion, resolution, or ordinance, after being read by the Clerk, may be acted upon
immediately by the Board, or referred to committee, as ordered by the Board subject to the "Prior
notice to public" provisions of this division.
Effective date: This ordinance shall be in effect immediately upon adoption.
A motion was made by Vice Chairman Daley, seconded by Commissioner Silvestri, to recommend
for approval as substituted 17-0058. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
ADJOURNMENT
A motion was made by Commissioner Sims, seconded by Commissioner Silvestri, to
adjourn the meeting. The motion carried by the following vote:
Ayes: Suffredin, Daley, Fritchey, Gainer, Morrison, Schneider, Silvestri and Sims (8)
Absent: Steele (1)
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