Forest Preserve District of Cook County Board of Commissioners met Tuesday, Nov. 15.
The meetings of the Forest Preserve District of Cook County Board of Commissioners are open to the public. Meetings begin at 10am and are located in the County Building Room 569, 118 North Clark Street, Chicago, Illinois 60602 unless otherwise posted. Meeting agendas are made available on this page as they become available from the Secretary to the Board.
Here are the minutes as provided by the committee:
JOURNAL OF THE PROCEEDINGS OF THE FOREST PRESERVE DISTRICT BOARD OF COMMISSIONERS OF COOK COUNTY
County Board Room, County Building
Board Meeting of
Tuesday, November 15, 2016, 10:00 A.M.
TONI PRECKWINKLE, PRESIDENT
LUIS ARROYO JR STANLEY MOORE RICHARD R. BOYKIN SEAN M. MORRISON JERRY BUTLER EDWARD M. MOODY JOHN P. DALEY TIMOTHY O. SCHNEIDER JOHN A. FRITCHEY PETER N. SILVESTRI BRIDGET GAINER DEBORAH SIMS JESÚS G. GARCÍA ROBERT B. STEELE GREGG GOSLIN LARRY SUFFREDIN
JEFFREY R. TOBOLSKI
MATTHEW B. DeLEON SECRETARY TO THE BOARD
Call to Order.3 Invocation.3
Board of Commissioners of Cook County
PRESIDENT
Proposed Ordinance Amendment (Public Utilities).4
GENERAL SUPERINTENDENT’S OFFICE
Proposed Contract Amendment (Pizzo & Associates).9 Proposed Contract (Homer Tree Service).10 Proposed Contract Amendment (Pizzo & Associates).11 Partnership Contract Amendment (Stantec Consulting Services).13 Proposed Contract Amendment (various members of the pre-qualified pool with open task orders).14 Proposed Contract Amendment (Speedy Gonzalez Landscaping Inc.).15 Proposed Contract Amendment (AMEC Environmental & Infrastructure).17 Proposed Partnership Agreement (L.L. Bean Inc. – Outdoor Recreation Activities).18 Proposed Intergovernmental Agreement Amendment (Cook County Reimbursement or Payment).19 Proposed Interagency Agreement Amendment (Chicago Zoological Society fees).20 Report (Procurement and Disbursement Reports: 9/1/2016 – 9/30/2016).21 Proposed Miscellaneous Item of Business (Forest Preserves Calendar 11/16/2016 – 12/13/2016).22
POST BOARD ACTION REPORT FOR COMMITTEES
Rules (11/15/2016).25 Finance (11/15/2016).25
ADJOURNMENT.27
JOURNAL OF THE PROCEEDINGS OF THE FOREST PRESERVE DISTRICT BOARD OF COMMISSIONERS OF COOK COUNTY
Board Meeting of Tuesday, November 15, 2016
10:00 A.M.
County Board Room, County Building
OFFICIAL RECORD
President Preckwinkle in the Chair.
CALL TO ORDER
At 10:00 A.M., being the hour appointed for the meeting, the President called the Board to order.
QUORUM
Secretary to the Board, Matthew B. DeLeon called the roll of members and there was found to be a quorum present.
ROLL CALL
Present: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
Also Present: President Preckwinkle
INVOCATION
Reverend Marrice Coverson, Pastor of the Church of the Spirit in Chicago, Illinois gave the invocation.
PUBLIC TESTIMONY
President Preckwinkle asked the Secretary of the Board to call upon the registered public speakers, in accordance with Forest Preserve District of Cook County Code.
There were no registered speakers, however, time was granted for the following speakers:
1. Stuart Strahl, President and Chief Executive Officer, Chicago Zoological Society 2. Tony Perez, King Conservation Scholars Program – Chicago Zoological Society
PRESIDENT
16-0388
Sponsored by: TONI PRECKWINKLE, Cook County Board of Commissioners
PROPOSED ORDINANCE AMENDMENT
PUBLIC UTILITIES
BE IT ORDAINED, by the Cook County Board of Commissioners, that Title 5, Public Utilities, Chapter 2, Franchises, Sections 5-2A-1, 5-2A-2, 5-2A-4, 5-2A-6, 5-2A-9, 5-2B-1, 5-2B-2, 5-2B-4, 5-2B-9 and Appendix A of the Cook County Code is hereby amended as Follows:
5-2A-1: - New Licenses.
Upon receipt of a properly completed license application and a non-refundable one thousand five hundred dollars ($1,000.001,500.00) application fee the Forest Preserve District of Cook County (FPD) will begin initial administrative processing of the application for consideration by appropriate FPD staff. FPD Staff shall then review the application and attached plans to determine the applicable License Review Fee and feasibility of granting the requested license to the applicant. Applications will be reviewed based on, among other things, the potential damage construction or operation of the proposed facilities could have on FPD property, location of the proposed facilities, type of facilities proposed, and number of trees to be impacted. Based on this review the FPD may reject the request outright or may request revisions to the proposed plans that would make the proposal acceptable to the FPD. Under no circumstances will licenses be issued for areas that are dedicated Illinois Nature Preserves, high quality natural areas identified by the FPD and shown on the FPD's GIS system as "license exclusion zones", or areas covered by conservation easements.
Sec. 5-2A-2. Acceptable Application and Plans.
If the submitted (or revised) application and plans are found to be acceptable by the FPD staff, the FPD will draw up a license that, if approved by the Board of Forest Preserve District Commissioners, would grant the licensee authority to locate, operate, and maintain the facilities for which the application and plans were submitted. Said license will include, among other things, the term for which the license will be issued, the fee that the FPD will charge for issuance of the license, any moneys that will be paid for tree mitigation associated with the license, and any charges for "out of pocket" expenses incurred by the FPD to determine whether the license is acceptable. Said license will be forwarded to the applicant for their review and approval before being submitted to the Board of Forest Preserve District Commissioners (Board) for final approval. If the applicant decides to withdraw its application after review of the proposed license or if the Board does not approve the proposed license, the "out of pocket" expenses will still be due and the FPD will bill the applicant for said expenses. If said fees are unpaid, the FPD will accept no further license applications from that applicant. Said applicant can regain its application privileges by paying one hundred (100) percent of the fees owed along with a penalty fee of fifty (50) percent of the original amount owed. If the license is approved by the Board then all fees will be paid to the FPD at or before the time the finalized license is delivered to the Licensee.
Sec. 5-2A-4. License Fee.
In addition to those special fees as may be recommended by District staff, the fee for licenses issued under this Article will be determined by multiplying the acres used by the cost per acre. Acres used will be calculated by multiplying the linear footage shown on the license application (or revised application) by the width required for future maintenance of the facilities. The minimum width will be fifteen (15) feet for all licenses regardless of the facilities installed or location of said facilities. Requests for widths above fifteen (15) feet must include an explanation justifying the need for additional width. The minimum license fee will be five (5) percent of the cost per acre for the current year. Additionally, a Youth Education, Land Acquisition and Restoration (YELAR) Program Fee of five seven and one half (57.5%) percent of the cost per acre, and a License Review Fee, shall be assessed against all licenses issued. Cost per acre, minimum license fee, License Review Fee and YELAR program fee figures can be found in Appendix A at the end of this Article. All fees due will be paid as a lump-sum up-front one-time payment, unless otherwise approved by the Board.
Sec. 5-2A-6. Renewal of Existing Licenses.
Any license previously issued by the FPD that expires while this Article is in force will be renewed at a rate fifty (50) percent lower than that specified for issuance of a new license, unless otherwise approved by the Board based upon District staff recommendations for a license exceeding twenty-five (25) acres and/or when in staff opinion the license can generate additional revenue for the District. The minimum renewal license fee will be five (5) percent of the cost per acre for the current year. Additionally, a Youth Education, Land Acquisition and Restoration (YELAR) Program Fee of five seven and one half (57.5%) percent of the cost per acre and a License Review Fee shall be assessed against all licenses issued. Cost per acre, minimum license fee, License Review Fee and YELAR program fee figures can be found in Appendix A at the end of this Article. The Licensee must submit a non-refundable license renewal application fee of five hundred dollars ($500.00) to the FPD at least six (6) months prior to the expiration date of said license to confirm its interest in continued operation and maintenance of the facilities for which the license was originally issued. If the applicable license renewal application fee and prior notice of the Licensee's intent to renew is not received by the FPD at least six (6) months prior to the expiration of the existing license, the FPD will mail the Licensee a "Removal Notice" at their last known address notifying the licensee to remove their facilities from FPD property the license will be considered expired and Licensee may be required to remove their facilities from FPD property per the terms of the license. If the Licensee wishes to renew a license for which it hasalready received a "Removal Notice" expired, the FPD will may allow the renewal, but the fee for the renewal will be based on the formula used to determine the fee for issuance of a new license. All fees due for license renewals will be paid as a lump-sum upfront one-time payment, unless otherwise approved by the Board.
Sec. 5-2A-9. Youth Education, Land Acquisition and Restoration Program Fee (YELAR).
A YELAR Program Fee of five seven and one half (57.5%) percent of the cost per acre shall be assessed for all new and renewal licenses issued. The fee will help support youth education programs including, but not limited to, the Mighty Acorns, and High School Programs, Land Acquisition and Restoration activities. Cost per acre and YELAR program fee figures can be found in Appendix A at the end of this Article.
Sec. 5-2B-1. New Licenses.
Upon receipt of a properly completed license application and a nonrefundable five hundred dollar ($500.00) application fee the Forest Preserve District of Cook County (FPD) will begin initial administrative processing of the application for consideration by appropriate FPD staff. FPD Staff shall then review the application and attached plans to determine the applicable License Review Fee and feasibility of granting the requested license to the applicant. Applications will be reviewed based on, among other things, the potential damage construction or operation of the proposed facilities could have on FPD property, location of the proposed facilities, type of facilities proposed, and number of trees to be impacted. Based on this review the FPD may reject the request outright or may request revisions to the proposed plans that would make the proposal more acceptable to the FPD. Under no circumstances will licenses be issued for areas that are dedicated Illinois Nature Preserves, high quality natural areas identified by the FPD and shown on the FPD's GIS system as "license exclusion zones", or areas covered by conservation easements.
Sec. 5-2B-2. Acceptable Application and Plans.
If the submitted (or revised) application and plans are found to be acceptable by the FPD staff, the FPD will draw up a license that, if approved by the Board of Forest Preserve District Commissioners, would grant the licensee authority to locate, operate, and maintain the facilities for which the application and plans were submitted. Said license will include, among other things, the term for which the license will be issued, the fee that the FPD will charge for issuance of the license, any moneys that will be paid for tree mitigation associated with the license, and any charges for "out of pocket" expenses incurred by the FPD to determine whether the license is acceptable. Said license will be forwarded to the applicant for their review and approval before being submitted to the Board of Forest Preserve District Commissioners
(Board) for final approval. If the applicant decides to withdraw its application after review of the proposed license or if the Board does not approve the proposed license, the "out of pocket" expenses will still be due and the FPD will bill the applicant for said expenses. If said fees are unpaid, the FPD will accept no further license applications from that applicant. Said applicant can regain its application privileges by paying one hundred (100) percent of the fees owed along with a penalty fee of fifty (50) percent of the original amount owed. If the license is approved by the Board then all fees will be paid to the FPD at or before the time the finalized license is delivered to the Licensee.
Sec. 5-2B-4. License Fee.
In addition to those special fees as may be recommended by District staff, the fee for licenses issued under this Article will be determined by multiplying the acres used by the cost per acre. Acres used will be calculated by multiplying the linear footage shown on the license application (or revised application) by the width required for future maintenance of the facilities. The minimum width will be fifteen (15) feet for all licenses regardless of the facilities installed or location of said facilities. Requests for widths above fifteen (15) feet must include an explanation justifying the need for additional width. The minimum license fee will be five (5) percent of the cost per acre for the current year. Additionally, a Youth Education, Land Acquisition and Restoration (YELAR) Program Fee of five seven and one half (57.5%) percent of the cost per acre, and a License Review Fee, shall be assessed against all licenses issued. Cost per acre, minimum license fee, License Review Fee and YELAR program fee figures can be found in Appendix A at the end of this Article. All fees due will be paid as a lump-sum up-front one-time payment, unless otherwise approved by the Board.
Sec. 5-2B-9. Youth Education, Land Acquisition and Restoration Program Fee (YELAR).
A YELAR Program Fee of five seven and one half (57.5%) percent of the cost per acre shall be assessed for all new and renewal licenses issued. The fee will help support youth education programs including, but not limited to, the Mighty Acorns, and High School Programs, Land Acquisition and Restoration activities. Cost per acre and YELAR program fee figures can be found in Appendix A at the end of this Article.
APPENDIX A. - COST PER ACRE BY YEAR Year Cost Per Acre Minimum License Fee (New and Renewal) YELAR Program Fee 2005 $50,000.00 $2,500.00 $2,500.00 2006 $52,000.00 $2,600.00 $2,600.00 2007 $54,000.00 $2,700.00 $2,700.00 2008 $56,000.00 $2,800.00 $2,800.00 2009 $58,000.00 $2,900.00 $2,900.00 2010 $60.000.00 $3,000.00 $3,000.00 2011 $62,000.00 $3,100.00 $3,100.00 2012 $64,000.00 $3,200.00 $3,200.00 2013 $66,000.00 $3,300.00 $3,300.00 2014 $68,000.00 $3,400.00 $3,400.00
Year Cost Per Acre Minimum License Fee (New and Renewal) YELAR Program Fee
Administration Fee 2017 $82,000.00 $4,100.00 $6,150.00 $3,000.00 2018 $84,000.00 $4,200.00 $6,300.00 $3,000.00 2019 $86,000.00 $4,300.00 $6,450.00 $3,000.00 2020 $88,000.00 $4,400.00 $6,600.00 $3,000.00 2021 $90,000.00 $4,500.00 $6,750.00 $3,000.00 2022 $92,000.00 $4,600.00 $6,900.00 $3,000.00 2023 $94,000.00 $4,700.00 $7,050.00 $3,000.00 2024 $96,000.00 $4,800.00 $7,200.00 $3,000.00 2025 $98,000.00 $4,900.00 $7,350.00 $3,000.00 2026 $100,000.00 $5,000.00 $7,500.00 $3,000.00
LICENSE APPLICATION REVIEW FEES
Level One Review $3,000.00 Includes staff review, legal and administrative review, Real Estate Committee and Board consideration, document preparation and execution
Level Two Review Additional Fees License requests that involve the following review factors subject to additional review fees as shown:
Outside of existing right of way or utility corridor $1,000.00 Involves Tree Mitigation $1,000.00 Width greater than 15 feet or area over 0.25 acre $1,000.00 Significant modifications to standard license agreement $1,000.00 Significant impact on character or future use of land $1,000.00 Impact on water resources or storm water discharge $1,000.00 Impact on dedicated Nature Preserve or designated Mitigation Area $1,000.00 Additional impacted area over 0.5 acre (per 0.25 acre) $1,000.00
Effective date: This ordinance shall be in effect immediately upon adoption.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to refer 16-0388 to the Finance Committee. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
OFFICE OF THE GENERAL SUPERINTENDENT
Presented by: ARNOLD RANDALL, General Superintendent
CONTRACT RENEWAL
Department(s): Resource Management
Vendor: Pizzo & Associates, Leland, Illinois
Request: Authorization for the Forest Preserve District of Cook County to exercise the previously approved two (2) year optional renewal to extend contract
Good(s) or Service(s): Comprehensive habitat enhancement services, North region
Original Contract Period: 1/28/2014 - 1/27/2017
Proposed Contract Period Extension: 1/28/2017 - 1/27/2019
Total Current Contract Amount Authority: Not to exceed a combined total of $3,000,000.00 annually in conjunction with contract numbers 13-31-116C and 13-31-116S from January 1 to December 31.
Original Approval: 12/3/2013
Previous Increase(s): N/A
This Increase Requested: Not to exceed a combined total of $3,000,000.00 annually in conjunction with contract numbers 13-31-116C and 13-31-116S for a period of twenty four (24) months.
Estimated Fiscal Impact: FY 2017 $1,000,000.00, FY 2018 $1,000,000.00
Accounts: 09-6755 Habitat Enhancement, 09-6750 Habitat Restoration, 09-6757 Potential Grant Match & Work, 09-6758 Intern Programs, Grant Accounts 10-6750, 10-6757, & 10-5800
Contract Number(s): 13-31-116N
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): Districtwide
Summary: The Preserves would like to exercise its option to renew Contract #13-31-116N for an additional twenty-four (24) months. Contract #13-31-116N consists of comprehensive habitat enhancement services including, but not limited to invasive species management, prescribed burning, and ecological and hydrological assessment throughout the Preserves’ north region. The original 3-year contract was approved by the Board on 12/3/2013, with a two (2) year renewal option.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0432. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0435 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT
Department(s): Resource Management
Vendor: Homer Tree Service, Lockport, Illinois
Request: Authorization for the Forest Preserve District of Cook County to enter into and execute
Good(s) or Service(s): Restoration at Thornton-Lansing Road and Jurgensen Woods Nature Preserves
Contract Value: $428,900.00
Contract period: 11/15/2016 - 11/15/2021
Estimated Fiscal Impact: FY 2017 $428,900.00
Accounts: 09-6750 Habitat Restoration, 09-6755 Habitat Enhancement, 09-6757 Potential Grant Match & Work, 10-6750, 10-6757, & 10-5800 Grant Accounts
Contract Number(s): RFP 16-31-109
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): 6
Summary: RFP 16-31-109 consists of approximately one hundred and thirty three (133) acres of comprehensive tree and invasive brush removal at Thornton-Lansing Road and Jurgensen Nature Preserves. The Jurgensen block was identified by the Natural and Cultural Resources Master Plan as the #2 priority for restoration in the Preserves. Given the ecological sensitivity of the area, expertise in forestry and the usage of herbicide in a manner that limits the impact to non-target species is paramount.
The Forest Preserves of Cook County (the “Preserves”) assembled a review panel comprised of various Forest Preserve staff, which determined Homer Tree Service’s proposal to be the most responsible and responsive, with particular strengths in experience, proposed approach, cost, and capacity to perform all aspects of the work. Three (3) proposals were received.
The restoration work performed by this contract achieves progress towards the Preserves’ goal of restoring 30,000 acres by 2040, as recommended by the Next Century Conservation Plan in 2014. The project is being funded in part by a grant from the Illinois Department of Natural Resources.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0435. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0433 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
CONTRACT RENEWAL
Department(s): Resource Management
Vendor: Pizzo & Associates, Leland, Illinois
Request: Authorization for the Forest Preserve District of Cook County to exercise the previously approved two (2) year optional renewal to extend contract Good(s) or Service(s): Comprehensive habitat enhancement services, South region
Original Contract Period: 1/28/2014 - 1/27/2017
Proposed Contract Period Extension: 1/28/2017 - 1/27/2019
Total Current Contract Amount Authority: Not to exceed a combined total of $3,000,000.00 annually in conjunction with contract numbers 13-31-116N and 13-31-116C from January 1 to December 31.
Original Approval: 12/3/2013
Previous Increase(s): N/A
This Increase Requested: Not to exceed a combined total of $3,000,000.00 annually in conjunction with contract numbers 13-31-116N and 13-31-116C for a period of twenty four (24) months.
Estimated Fiscal Impact: FY 2017 $1,000,000.00, FY 2018 $1,000,000.00
Accounts: 09-6755 Habitat Enhancement, 09-6750 Habitat Restoration, 09-6757 Potential Grant Match & Work, 09-6758 Intern Programs, Grant Accounts 10-6750, 10-6757, & 10-5800
Contract Number(s): 16-31-116S
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): Districtwide
Summary: The Preserves would like to exercise its option to renew Contract #13-31-116S for an additional twenty-four (24) months. Contract #13-31-116S consists of comprehensive habitat enhancement services including, but not limited to invasive species management, prescribed burning, and ecological and hydrological assessment throughout the Preserves’ south region. The original 3-year contract was approved by the Board on 12/3/2013, with a two (2) year renewal option.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0433. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0434 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
CONTRACT RENEWAL
Department(s): Resource Management
Vendor: Stantec Consulting Services, Lombard, Illinois
Request: Authorization for the Forest Preserve District of Cook County to exercise the previously approved two (2) year optional renewal to extend contract
Good(s) or Service(s): Comprehensive habitat enhancement services, Central region
Original Contract Period: 1/28/2014 - 1/27/2017
Proposed Contract Period Extension: 1/28/2017 - 1/27/2019
Total Current Contract Amount Authority: Not to exceed a combined total of $3,000,000.00 annually in conjunction with contract numbers 13-31-116N and 13-31-116S from January 1 to December 31.
Original Approval: 12/3/2013
Previous Increase(s): N/A
This Increase Requested: Not to exceed a combined total of $3,000,000.00 annually in conjunction with contract numbers 13-31-116N and 13-31-116S for a period of twenty four (24) months.
Estimated Fiscal Impact: FY 2017 $1,000,000.00, FY 2018 $1,000,000.00
Accounts: 09-6755 Habitat Enhancement, 09-6750 Habitat Restoration, 09-6757 Potential Grant Match & Work, 09-6758 Intern Programs, Grant Accounts 10-6750, 10-6757, & 10-5800
Contract Number(s): 16-31-116C
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): Districtwide
Summary: The Preserves would like to exercise its option to renew Contract #13-31-116C for an additional twenty-four (24) months Contract #13-31-116C consists of comprehensive habitat enhancement services including, but not limited to invasive species management, prescribed burning, and ecological and hydrological assessment throughout the Preserves’ central region. The original 3-year contract was approved by the Board on 12/3/2013, with a two (2) year renewal option.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0434. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0437 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: Various members of the pre-qualified pool with open task orders
Request: Authorization for the Forest Preserve District of Cook County to extend contract
Good(s) or Service(s): Architectural and Engineering services
Original Contract Period: Three (3) years 12/5/2012-12/4/2015, Board Extension 12/5/2015-12/4/2016
Proposed Contract Period Extension: 12/5/2016 - 12/4/2017
Total Current Contract Amount Authority: N/A
Original Approval: 12/5/2012
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: N/A
Accounts: N/A
Contract Number(s): 12-80-59
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): Various
Summary: This request is for time only. A pre-qualified pool of architectural and engineering design firms executed term agreements for an original term of three years that provided for design and construction management services for capital improvement projects. Because some capital projects extended beyond December 2015, the contract date for architects and engineers was extended to allow the same firms to continue with construction management through final project completion. In addition, as approved by the Board, the Preserves used the pool for new design and construction management services totaling $25,000.00 or less, provided, that tasks orders for any new services awarded did not exceed $150,000.00 for any one vendor in the pool. At this time some of the task orders that have been awarded will extend beyond December 2016 and an additional extension is requested to complete open task orders. No new task orders will be executed under the existing term agreements.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0437. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0439 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
Department(s): Planning & Development
Vendor: Speedy Gonzalez Landscaping Inc. (”SGL”), Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend contract
Good(s) or Service(s): Parking lot repaving, lighting installation, sidewalk repair, drainage repair and landscaping at Dan Ryan Woods in Chicago, Illinois
Original Contract Period: One hundred fifty (150) days from Notice to Proceed (5/4/2016 - 10/1/2016)
Administrative Extension: Sixty (60) days extension granted by the Purchasing Agent (10/2/2016 - 11/30/2016)
Proposed Contract Period Extension: Two hundred ten (210) day extension from (12/1/2016 through 6/28/2017)
Total Current Contract Amount Authority: $898,711.50
Original Approval: 3/22/2016, $898,711.50
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: None
Accounts: Site Amenity Accounts: 25-6770, 26-6770, 52-6770, 54-6770, 55-6770, 56-6770 and CIF Account: 09-6770
Contract Number(s): 16-80-22
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): 4 and 1
Summary: A contract extension is required to allow additional time for specialty bollard lighting fixtures and landscaping in spring.
A motion was made by Commissioner Arroyo, seconded by Commissioner Sims, to approve 16-0439. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0440 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: AMEC Environmental & Infrastructure, Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend contract
Good(s) or Service(s): Program Management/Owner’s Representative Service for Capital Improvement Landscape/Civil Engineering Program
Original Contract Period: Three (3) years from effective date of signed Agreement. 12/5/2012 - 12/4/2015, One (1) year extension from 12/5/2015 - 12/4/2016
Proposed Contract Period Extension: One (1) year extension from 12/5/2016 - 12/4/2017
Total Current Contract Amount Authority: $892,560.00
Original Approval: 12/5/2012, $892,560.00
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: None
Accounts: General Consulting Services Accounts 09-6740, 25-6740, 26-6740, 52-6740, 54-6740, 55-6740 and 56-6740
Contract Number(s): 12-80-61
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): Districtwide
Summary: A one (1) year time extension is needed to continue oversight of several construction projects that were delayed due to suspension of grant funding, resolution of utility issues, delays in fabrication of certain custom stone elements or signs and weather conditions. Because all are outdoor site improvements and weather dependent, some will not be fully completed until 2017. This is a time extension only and does not require any increase in the original contract authority.
A motion was made by Commissioner Arroyo, seconded by Commissioner Sims, to approve 16-0440. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0438 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED PARTNERSHIP AGREEMENT
Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a Partnership Agreement with L.L. BEAN, INC. (“L.L. BEAN”), Freeport, Maine.
Reason: The Permits, Rentals and Concessions Department seeks to enter into an agreement with L.L. BEAN to provide outdoor recreation and nature-based activities including hiking, biking, camping, archery, and snowshoeing and to serve as a partner on District-hosted events. In lieu of permit fees, L.L. BEAN will compensate the Preserves with 20% of all registration fees collected from their participants for all courses conducted in the Preserves. Participants of L.L. BEAN courses will also receive extensive environmental education to promote awareness of the Preserves and their positive impact on communities and quality of life.
Contract period: 1/1/2017 - 1/1/2020 including two (2) one (1) year extension options
Fiscal Impact: $18,000.00, Revenue Generating
Account(s): LL BEAN, 01-5302
Concurrences:
L.L. BEAN is in good standing with the State of Illinois.
Pending final review by the Chief Attorney. The Chief Financial Officer has approved this item.
District(s): Districtwide
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0438. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0396 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT
Department: Finance and Administration
Other Part(ies): Cook County Government, Chicago, Illinois
Request: Authorization to amend the intergovernmental agreement between the County of Cook (the “County”) and the Forest Preserve District of Cook County (the “Preserves”) for the reimbursement or payment for certain services rendered by various County departments and the Preserves.
Goods or Services: The County and the Preserves wish to amend the Agreement to increase the amount of reimbursement or payment due from the Preserves to the County.
Agreement Number: N/A
Agreement Period: 1/1/2016, retroactively, to 12/31/2016
Fiscal Impact: $1,941,616.00 in expenditures and $200,500.00 in revenue
Accounts: Various Districtwide corporate accounts
District(s): Districtwide
Summary: In an effort to encourage consolidation and cooperation where appropriate the County and the Preserves entered into an Intergovernmental Agreement on 8/21/2012 authorizing the parties to perform various services for the other in accordance with the Intergovernmental Cooperation Act. The parties agreed to provide various services and to provide reimbursement or payment for said services. The Intergovernmental Agreement was further amended on 4/25/2013, 6/18/2014 and 9/8/2015 to allow for additional cooperation. The Fourth Amended and Restated Intergovernmental Agreement consolidates the prior agreements into one Intergovernmental Agreement, so the parties can refer to one agreement. The Fourth Amended and Restated Intergovernmental Agreement was approved by Cook County’s Board of Commissioners on 10/5/2016.
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to approve 16-0396. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0453
PROPOSED INTERAGENCY AGREEMENT AMENDMENT
Department(s): Forest Preserve District
Other Part(ies): Chicago Zoological Society
Request: Authorization to amend the Agreement between the Forest Preserve District and the Chicago Zoological Society
Good(s) or Service(s): Brookfield Zoo Admission and Parking Rates
Agreement period: 4/6/1987 until revoked
Fiscal Impact: None
Accounts: N/A
Agreement Number(s): N/A
District(s): 16
Summary: Amends Section 13 of the previously executed agreement between the Chicago Zoological Society (Zoo) and the Forest Preserve District of Cook County (District) for the maintenance and operation of a zoological park on lands of the Forest Preserve District, commonly known as the Brookfield Zoo, to allow for changes in certain admission and parking rates.
Reason: This increase will support the Zoo’s submitted 2017 Budget proposal. On 4/6/1987 an agreement between the District and the Zoo was presented and approved by this Honorable Board of Commissioners for the continued maintenance and operations of the Brookfield Zoo (Agreement). From time to time, the Agreement has been amended by mutual consent of the District and the Zoo (Parties). The Parties now wish to amend the Agreement to approve an increase in admission and parking fees at the Brookfield Zoo as indicated below.
Section 13 of the Agreement is hereby amended as follows:
"Said Zoological Park shall be open without general admission charge to organized groups of children in attendance at schools in the State of Illinois. The Society may limit the number of any such groups in any given day and may establish other rules and regulations that reasonably ensure public safety, accessibility, and convenience, including but not limited to standards of conduct and supervision. Said Zoological Park shall be free to the public without payment of any general admission fee or gratuity for a period equivalent to 52 days each year. The Society may otherwise charge an admission fee to said Park not exceeding $17.85 $19.85 for each visitor from twelve to sixty-five years of age; and not exceeding $12.50 $14.50 for each visitor ages three to eleven and for each visitor sixty-five years of age or older showing proof of birth date. The Society may charge a parking fee not exceeding $11 $12 per car and $15 per bus. The Society may charge fees not exceeding these limits on a per vehicle basis and may otherwise adjust seasonally and daily to provide for optimal utilization of said Zoological Park. The proceeds of such admission fees and parking fees shall be devoted exclusively to the operation and maintenance of said Zoological Park and the collections therein. Charges may be made at any time pursuant to special services and for admission to special facilities within said Zoological Park for the education, entertainment or convenience of visitors."
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to refer 16-0453to the Finance Committee. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0340 Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Procurements and Disbursements Report
Report Period: 9/1/2016 - 9/30/2016
Summary: Submitting the Procurements and Disbursements Report for the period of September 2016. This report is to be received and filed in compliance with Section 1-8-2(BB) of the District’s Code of Ordinances
A motion was made by Commissioner Goslin, seconded by Commissioner Boykin, to receive and filed 16-0340. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0444 Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED MISCELLANEOUS ITEM OF BUSINESS
Department: Conservation and Experiential Programming
Summary: Forest Preserves of Cook County Calendar - 11/16/2016 - 12/13/2016 Friday, 11/18; 5 - 8 pm Family Night Out: Stars, Stories And S’mores, Dan Ryan Woods Pavilion, 87th & Western, Chicago Bring your family and friends for an opportunity to enjoy an evening in the Forest Preserves. Come join us for a cozy fire, s’mores, storytelling, astronomy, night hikes, natural material building and other nature-based activities. For more information, call 312-415-2970 or email experience.nature@cookcountyil.gov.
Saturday - Sunday, 11/19 - 11/20; 10 am - 4:30 pm Community Tree Trim, Chicago Zoological Society/Brookfield Zoo, Brookfield Get into the holiday spirit early by registering a community group for the community tree trim. Assemble your group, make your ornaments, and head to the zoo to decorate your tree. Register at www.czs.org/treetrim .
Saturday, 11/19; 10 am Photo Meet-up at River Trail, River Trail Nature Center, Northbrook Enjoy a naturalist-led walk to view and photograph seasonal leaf color, scenic vistas, interesting plants and wildlife. For all photographer levels and camera types.
Sunday, 11/20; 10 am - 3 pm 44th Annual Settler’s Day, Sand Ridge Nature Center, South Holland Celebrate our heritage by stepping back into America’s past with costumed living-history demonstrators, history hikes and crafts. Admission is free, but we are accepting donations for a local food depository.
Sunday, 11/20; 1 pm Prairie Planting, Crabtree Nature Center, Barrington Hills Sow the seeds of history in this hands-on program. Hat, gloves, sturdy shoes, long pants and long-sleeved shirt recommended. Registration required.
Tuesday, 11/22; 5:30 - 7 pm Hiking 101, Camp Bullfrog Lake, 9600 Wolf Rd, Willow Springs Hiking 101 is a free workshop series designed to teach basic day-hiking skills. Learn the 10 essential items to bring on a hike, proper hike planning techniques, hiking etiquette and Leave No Trace, map reading and how to use a compass. No registration is required. Not suitable for ages 9 yrs. and younger. Participants 10-14 yrs. old must be accompanied by an adult.
Friday, 11/25; 9 am - Noon Refreshing Friday, Sagawau Environmental Learning Center, Lemont Spend time outside! Remove invasive shrubs to help our native plants. Gloves and tools available for loan. Registration required.
Friday, 11/25 - Thursday, 12/15; 10 am - 7 pm Friday, 12/16 - Monday, 1/2; 10 am- 5 pm Wonderland Express, Regenstein Center, Chicago Botanic Garden, Glencoe A celebration of artistry, horticulture, engineering, and imagination await at this holiday favorite. This family-friendly tradition includes special events such as caroling and ice sculpturing. Fees apply. Please note: The exhibit closes at 3:00 on December 2, 9 and 24 and is closed on December 25.
Friday, 11/25; 1 pm Turkey Trop Hike, Trailside Museum of Natural History, River Forest Walk off that turkey dinner on a special post-holiday guided hike on our trails. Family program. Register by 11/23.
Friday, 12/2; 5 - 8 pm Family Night Out: Stars, Stories And S’mores, Caldwell Woods, Chicago Bring your family and friends for an opportunity to enjoy an evening in the Forest Preserves. Come join us for a cozy fire, s’mores, storytelling, astronomy, night hikes, natural material building and other nature-based activities. For more information, call 312-415-2970 or email experience.nature@cookcountyil.gov.
Saturdays and Sundays, 12/3-4, 10-11, 17-18, and Monday - Saturday, 12/26 - 31 Holiday Magic 2016, Chicago Zoological Society/Brookfield Zoo, Brookfield Now in its 35th year, celebrate Chicagoland’s largest and longest running lights festival. With over one million twinkling LED lights, it’s a magical time for the entire family.
Saturday, 12/3; Sunday, 12/4; Saturday, 12/17; 9:30 - 11 am and 1 - 2:30 pm Weekend Family Class: Joyful Gingerbread; Regenstein Learning Campus, Chicago Botanic Garden, Glencoe Join us for a revamped version of this holiday favorite class in our new ITW Kitchen Classroom on the Regenstein Learning Campus. Participants will make, bake, and decorate their own cookie to enjoy as well as explore all the different plants and plant parts need to make this traditional winter sweet treat. Fees apply.
Saturday, 12/3; 1 pm Botanical Beverages, Crabtree Nature Center, Barrington Hills What do teas, hot cocoa and tequila have in common? Come learn about plant-based beverages.
Sunday, 12/4; 1:30 - 3 pm Beginner Snowshoe Hike, River Trail Nature Center, Northbrook Join us for a quick lesson on snowshoeing basics and then enjoy a guided winter hike on our trails with snowshoes if there’s snow (requires a minimum 4" snow base) or on foot if not. Limited number of snowshoes available; registration required at least two days prior to reserve snowshoes.
Sunday, 12/4; 1:30 pm Cook County Critters, Little Red Schoolhouse, Willow Springs Many animals call the nature center home. Meet one of these animals during a casual afternoon encounter.
Wednesday, 12/7; 4:30 - 6:30 pm Survivor!, Thatcher Woods Pavilion, 8030 W Chicago Ave, River Forest Great for families! Test your skills in our scenario-based game that will lead you on a hike throughout the preserve and face you with challenging questions and situations that will help teach you about making the right decisions in outdoor survival situations.
Saturday, 12/10; 10 am - Noon R,I.P. Workday, Little Red Schoolhouse Nature Center, Willow Springs Assist us with Removing Invasive Plants. Individuals and families welcome. Not suitable for ages 9 yrs. and younger. Participants 10yrs. - 14yrs. old must be accompanied by an adult. Registration not required.
Saturday, 12/10; 1 pm Cross-Country Ski Seminar, Sagawau Environmental Learning Center, Lemont Learn the basics of cross-country ski equipment and how to prepare for your first cross-country skiing experience. We’ll cover skis, boots and poles - including classic, skating and telemark equipment. Proper clothing, winter safety and what to expect the first time you ski will also be discussed.
Saturday, 12/10; 1 - 2:30 pm Winter Play Drop-in, Trailside Museum of Natural History, River Forest Come explore our nature play area with special activities, and enjoy a warming campfire, too! Drop-in family program.
Sunday, 12/11; 11 am - 3 pm Christmas Past, Sand Ridge Nature Center, South Holland Visit our pioneer cabins as we celebrate this joyous time of year in a simpler way with homemade toys, chestnuts roasting and popcorn popping in the open fire. Everyone is invited to make a craft to take home.
District(s): Districtwide
A motion was made by Commissioner Morrison, seconded by Commissioner Boykin, to receive and filed 16-0444. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
COMMITTEE ITEMS REQUIRING BOARD ACTION
RULES COMMITTEE
16-0458 JOURNAL OF PROCEEDINGS meeting held on 10/25/2016.
A motion was made by Commissioner Sims, seconded by Commissioner Daley, to approve 16-0458. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
FINANCE COMMITTEE
16-0449
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) 10/25/2016
A motion was made by Commissioner Goslin, seconded by Commissioner Silvestri, to approve 16-0449. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0443
PROPOSED DISBURSEMENT Path Construction Company
A motion was made by Commissioner Goslin, seconded by Commissioner Silvestri, to approve 16-0443. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0445
PROPOSED DISBURSEMENT Rausch Infrastructure
A motion was made by Commissioner Goslin, seconded by Commissioner Silvestri, to approve 16-0445. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0427
PROPOSED ORDINANCE AMENDMENT Fee Schedule of the Forest Preserve District of Cook County
A motion was made by Commissioner Goslin, seconded by Commissioner Sims, to approve 16-0445 as substituted and amended. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
16-0343
REPORT Corporate Fund Analysis of Revenue and Expense 9/1/2016 through 9/30/2016
A motion was made by Commissioner Goslin, seconded by Commissioner Sims, to receive and file 16-0343. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
ADJOURNMENT
A motion was made by Commissioner Goslin, seconded by Commissioner Silvestri, to adjourn The meeting. The motion carried by the following vote:
Ayes: Commissioners Arroyo, Boykin, Butler, Daley, Fritchey, García, Goslin, Moore,
Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (14)
Absent: Commissioners Gainer, Moody and Steele (3)
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