At a recent meeting, the Cook County Technology and Innovation Committee was updated on ongoing Enterprise Resource Planning (ERP) projects.
Below is the agenda for this meeting, as provided by the committee.
Board of Commissioners of Cook County Technology and Innovation Committee
Wednesday, July 13, 2016 9:30 AM Cook County Building, Board Room, Rm. 569
118 North Clark Street, Chicago, Illinois
NOTICE AND AGENDA
There will be a meeting of the Committee or Subcommittee of the Board of Commissioners of Cook County at the date, time and location listed above to consider the following:
PUBLIC TESTIMONY
Authorization as a public speaker shall only be granted to those individuals who have submitted in writing, their name, address, subject matter, and organization (if any) to the Secretary 24 hours in advance of the meeting. Duly authorized public speakers shall be called upon to deliver testimony at a time specified in the meeting agenda. Authorized public speakers who are not present during the specified time for public testimony will forfeit their allotted time to speak at the meeting. Public testimony must be germane to a specific item(s) on the meeting agenda, and the testimony must not exceed three minutes; the Secretary will keep track of the time and advise when the time for public testimony has expired. Persons authorized to provide public testimony shall not use vulgar, abusive, or otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result in expulsion from the meeting and/or disqualify the person from providing future testimony.
16-4288 COMMITTEE MINUTES
Approval of the minutes from the meeting of 6/29/2016
16-3488 Presented by: SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Revenue Solutions Inc., Pembroke, Massachusetts
Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Integrated Home Rule Tax Processing System Current Contract Period: 10/1/2015 - 9/30/2020 with five (5) one (1) year renewal options Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $10,971,946.00
Original Approval (Board or Procurement): 9/9/2015, $10,971,946.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $692,000.00
Potential Fiscal Impact: FY 2016 $108,000.00; FY 2017 $456,500.00; FY 2018 $127,500.00
Accounts: 1600909604-579
Contract Number(s): 1518-14681
Concurrences: The vendor has me the Minority and Women Owned Business Enterprise Ordinance via partial direct participation
The Chief Procurement Officer concurs.
Summary: In September, 2015, this Board approved Contract No. 1518-14681 with Revenue Solutions Inc. to implement an Integrated Tax Processing System (ITSP). In November, 2015, this Board approved Agenda Item No. 15-6468, enacting a Hotel Accommodations Tax. The Bureau of Technology, in cooperation with the Department of Revenue, now seeks Board approval of an amendment to the ITSP contract in order to incorporate into the ITSP the automatic processing of tax information and revenue generated by the new tax.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Revenue Solutions Inc. was previously awarded a contract through a competitive Request for Proposal (RFP) process by the State of Rhode Island. Cook County wishes to leverage this procurement effort.
Legislative History: 6/29/16 Board of Commissioners referred to the Technology and Innovation Committee
16-4042 Presented by: F. THOMAS LYNCH, Director, Enterprise Resource Planning (ERP)
REPORT
Department: Enterprise Resource Planning (ERP)
Request: Refer to Technology Committee
Report Title: ERP Project Status Report
Report Period: March 2016 through May 2016
Summary: The Director of ERP will provide a comprehensive update to the Board of Commissioners via the Technology Committee on the status of all ongoing ERP projects. The status update will reflect progress being made toward achieving the goals of selecting and implementing a Countywide Enterprise Resource Planning (ERP) platform, configure and installing a Bio Metric based Time and Attendance system, and upgrading and migrating the JD Edwards HR/Payroll system to a cloud hosting environment.
Legislative History: 6/29/16 Board of Commissioners referred to the Technology and Innovation Committee
_____________________________________ Secretary
Chairman: Fritchey Vice-Chairman: Morrison Members: Butler, Daley, Garcia, Goslin, Schneider, Silvestri, Steele
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