City of Countryside Flagg Creek Golf Course Administrative Board met April 19
Here are the minutes provided by the board:
I. CALL TO ORDER.
The Flagg Creek Administrative Board Meeting was called to order at 7:00 p.m.
II. ROLL CALL.
Present:
John Finn, Chairman
Tom Frohlich, Board Member
Frank Urban, Board Member
Also Present:
Patrick Jeter, Golf Course General Manager
Absent:
Kevin Dahill, Board Member
Michael Natale, Board Member
III. ADDITIONS/CORRECTIONS TO THE AGENDA.
None.
IV. COMMENTS FROM THE PUBLIC.
None.
V. CONSENT AGENDA.
A. Approval of the Regular Meeting Minutes from February 15, 2023.
B. Review of the Paid Bills Report for the Period of March 1-31, 2023.
C. Ratify Donation Requests for April 2023.
Member Frohlich made a motion to approve the Regular Meeting minutes from February 15, 2023, the Paid Bills Report for the period of March 1 - 31, 2023, and to ratify donation requests for April, 2023, under the consent agenda. Motion was seconded by Member Urban.
The motion carried by the following vote:
Aye: 3 Chairman Finn, Member Frohlich, and Member Urban
Nay: 0
Absent: 2 Member Dahill, Member Natale
VI. NEW BUSINESS
A. Rounds Report for March, 2023.
Golf Course General Manager Jeter stated March was an average month, but they are one more round ahead than last year. There was 1059 rounds last year and they have 1060 rounds this year. Mr. Jeter said we are trending ahead of time.
B. Presentation of the Financial Report for the period ended March 31, 2023.
Golf Course General Manager Jeter gave the report in the absence of Finance Director Dave Schutter. Mr. Jeter stated because of Michelle being out the month of March league fee numbers were lower than the previous year, but he believes April will make up for it since Michelle has been back and she runs the leagues. Mr. Jeter stated everything is looking good with the total revenue being $1.5 million and it is up $138 thousand compared to prior year and up by $74 thousand to the budget. Expenses are doing well, personnel expenses were kept down and not much ligation was needed. Member Frohlich asked why was there a fuel expense of $11 thousand dollars on the last page of the report. Mr. Jeter responded that the fuel budget was omitted last year in error – it is corrected in the new budget.
C. Consideration to Purchase a new 2024 UMAX Deluxe Beverage Cart from Harris Golf cars in the amount of $22,087.
Golf Course General Manager Patrick Jeter stated the new beverage cart will not run constantly like the current cart does. When you press on the gas the cart will turn on and go and when the gas is not pressed the motor shuts off. It is better for everyone; the guests will not hear the engine and the person driving the cart will not smell the fumes. Member Urban asked what is going to happen to the current tractor. The current tractor will be converted into the range picking unit. The current tractor is from 2005 but will stay to be used by Aaron Hill the Golf Course Superintendent. Mr. Jeter stated everything is on back order and this new cart will not be available until next year.
A motion was made by Member Urban to Purchase a new 2024 UMAX Deluxe Beverage Cart from Harris Golf cars in the amount of $22,087, and seconded by Member Frohlich. The motion carried by the following vote:
Aye: 3 Chairman Finn, Member Frohlich, and Member Urban,
Nay: 0
Absent: 2 Member Dahill, Member Natale
D. Consideration to Trade-in Six 2009 EZGO Golf Carts and Purchase Six New 2023 Model Year Carts in the Net Amount of $53,850 from EZGO/Cushman.
General Manager Patrick Jeter stated the six they are trading in are an older model from 2009 and they use a different charging port. The six new carts will all have the same type of charging units as the rest of the fleet. The original quote is for $53,253, $600 less than the budgeted price. Mr. Jeter wants to use that extra $600 to purchase longer charging cords. Chairman Finn asked was there any money given to us because of the six that are being traded in. Mr. Jeter stated he does not know yet, but last year he received $3,000 because of trade ins and he thinks it should be around that same amount. Chairman Finn asked if anyone got quotes on used models, and Mr. Jeter stated he did look into it but there were none available. Member Urban asked was this purchase about convenience of charging, or were these carts old? Mr. Jeter stated the carts are old and they have raised the rates so he wants to give the people quality products. Member Frohlich asked if these new carts were electric. Mr. Jeter responded they are lithium batteries but they are not solar.
A motion was made by Member Frohlich to Trade-in Six 2009 EZGO Golf Carts and Purchase Six New 2023 Model Year Carts in the Net Amount of $53,850 from EZGO/Cushman, and seconded by Member Urban. The motion carried by the following vote:
Aye: 3 Chairman Finn, Member Frohlich, and Member Urban,
Nay: 0
Absent: 2 Member Dahill, Member Natale
E. Consideration to Purchase a Jacobsen Greens King IV Riding Greens Mower from Burris Equipment in the amount of $42,775
Golf Course General Manager Patrick Jeter stated they did receive three quotes from John Deer, Toro, and Jacobsen. Jacobsen was the cheapest and Golf Course Superintendent Aaron Hill is familiar with the brand Jacobsen. Mr. Jeter didn’t know why the previous Superintendent didn’t have a riding mower and said Mr. Hill will use this piece of equipment a lot.
A motion was made by Member Frohlich to Purchase a Jacobsen Greens King IV Riding Greens Mower from Burris Equipment in the amount of $42, 775, and seconded by Member Urban. The motion carried by the following vote:
Aye: 3 Chairman Finn, Member Frohlich, and Member Urban,
Nay: 0
Absent: 2 Member Dahill, Member Natale
F. Staff Reports
Golf Course General Manager Patrick Jeter stated the fiscal year is coming to an end. They are cleaning up around the Golf Course, Mr. Hill mulched areas of the course and it’s already made a big difference. Mr. Jeter said they have hired new staff but mostly everyone from last year is coming back. Member Frohlich asked about the pollinator garden, Mr. Jeter said some of it died so they are replacing it. Mr. Hill is going to run pipe by the 9th green so watering will be easier. Chairman Finn asked if the landscapers are done with their projects and Mr. Jeter said he hasn’t seen them and will follow up.
G. Next Meeting: Wednesday, May 17, 2023 at the City of Countryside.
VII. ADDITIONAL ITEMS.
None.
VIII. ADJOURNMENT.
A motion was made to adjourn the meeting by Member Frohlich and seconded by Member Urban. The motion carried by the following vote:
Aye: 3 Chairman Finn, Member Frohlich, and Member Urban,
Nay: 0
Absent: 2 Member Dahill, Member Natale
Chairman Finn declared the meeting adjourned at 7:20 PM.
https://www.countryside-il.org/wp-content/uploads/2023/04/4-19-23-FCGC-Minutes.pdf
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