West Cook News

City of Countryside Flagg Creek Golf Course Administrative Board met July 20.

Here are the minutes provided by the board:

I. CALL TO ORDER.

The Flagg Creek Administrative Board Meeting was called to order at 7:01 p.m.

II. ROLL CALL.

Present:

Michael Natale, Chairman

John Finn, Board Member

Tom Frohlich, Board Member

Also Present:

Dave Schutter, Finance Director

Patrick Jeter, Golf Course General Manager

Absent:

Frank Urban, Board Member

Garry Reichert, Board Member

III. ADDITIONS/CORRECTIONS TO THE AGENDA.

None.

IV. COMMENTS FROM THE PUBLIC.

None.

V. CONSENT AGENDA.

A. Approval of the Regular Meeting Minutes from June 15, 2022.

B. Review of the Paid Bills Report for the Period of June 1 – 30, 2022.

C. Ratify Donation Requests for July, 2022.

Member Frohlich made a motion to approve the Regular Meeting minutes from June 15, 2022, the Paid Bills Report for the period of June 1 – 30, 2022, and to ratify donation requests for July, 2022, under the consent agenda. Motion was seconded by Member Finn. The motion carried by the following vote:

Aye: 3 Chairman Natale, Member Frohlich, and Member Finn

Nay: 0

Absent: 2 Member Urban and Member Reichert

VI. NEW BUSINESS

A. Presentation of the Rounds Report for June, 2022.

General Manager Jeter stated that there was a total of 6,803 rounds played in June. We averaged 226 rounds a day which is 120 rounds over last year.

B. Presentation of Financial Report for the period ended June 30, 2022.

Finance Director Schutter stated that the YTD green/league fees exceeded the prior year and budget $9K and $11.5K respectively. Video gaming and hole in one revenues fell short of the prior year and budget by $2K but they are slightly over budget by about $1K. Year to date concessions exceeded the prior year and budget by $7.5K and $13K respectively. We have added brats and pizza by the slice to the menu. These two items have been very successful. Total revenues for the course now exceed the prior year and budget by $31.4K and $33K respectively.

Net income from concessions is largely tracking the prior year performance and is just over $3K above the YTD budget while running a net margin of about 54%. Total personnel costs as a percentage of revenue are running at about 25%.

Marginal capital expenditures of just over $3k have been incurred on the plumbing/welding modifications that had to be made for the irrigation pump house connection to the intake in the lake. Other capital projects planned and budgeted for the new fiscal year include course lighting improvements ($50K), parking lot improvements ($380K), and entrance improvements ($23K).

The golf course is showing a surplus of $266K versus a surplus of $272K achieved in the prior year and a YTD budgeted surplus of $253K.

C. Staff Reports.

Golf Course General Manager Jeter stated that there is nothing major at this time going on with the golf course. Mr. Jeter and Finance Director Schutter will start doing inventory in two weeks on the food and beverage.

Member Natale asked Mr. Jeter if he had any updates about the new beverage cart. Mr. Jeter stated that everyone is happy with the new beverage cart.

Member Natale stated that he is very disappointed with the appearance of the front entrance. Are we communicating with the group that are doing the front entrance? Mr. Jeter stated that he has been talking with Matt Murray, Public Works Maintenance Technician, about the front entrance. The north side of the entrance will be done as soon as the paving is completed. The paving should be completed by early August. The entrance will look better in a year after the plants will start growing in.

Finance Director Schutter said that they sent out bids for the paving project. Unfortunately, it came in about 20% higher than what we expected. There are two reasons for the increase, we can’t get stone and Local 150 is on strike. The prices have been going up significantly. We brought this to the City Council and they approved the bid at the original cost.

D. Next Meeting Date: Wednesday, August 17, 2022 at the City Hall.

VII. ADDITIONAL ITEMS.

None.

VIII. RECESS TO EXECUTIVE SESSION

Recess to Executive Session to discuss personnel under 2(c)(1) of the Open Meetings Act and to review the executive Session minutes of March 17, 2021 under 2(c)(21) of the Open Meetings Act.

At 7:12 PM, a motion was made by Member Finn to recess to Executive Session, and seconded by Member Frohlich. The motion carried by the following vote:

Aye: 3 Chairman Natale, Member Frohlich, and Member Finn

Nay: 0

Absent: 2 Member Urban and Member Reichert

IX. RECONVENE TO OPEN SESSION

A motion was made by Member Finn and Seconded by Member Frohlich to reconvene to Open Session to approve the Flagg Creek Advisory Board Executive Session minutes of March 17, 2021. The Flagg Creek Advisory Board reconvened to open session at 7:22 PM.

A motion was made by Member Finn to approve the March 17, 2021 Executive Session minutes, and seconded by

Member Frohlich. The motion carried by the following vote:

Aye: 3 Chairman Natale, Member Frohlich, and Member Finn

Nay: 0

Absent: 2 Member Urban and Member Reichert

X. ADJOURNMENT.

A motion was made to adjourn by Member Finn and seconded by Member Frohlich that this meeting be adjourned. The motion carried by the following vote:

Aye: 3 Chairman Natale, Member Frohlich, and Member Finn

Nay: 0

Absent: 2 Member Urban and Member Reichert

Chairman Natale declared the meeting adjourned at 7:24 PM.

https://www.countryside-il.org/agendas-minutes/july-20-2022/