West Cook News

Village of Western Springs President and Board of Trustees met Sept. 13.

Here are the minutes provided by the board:

President Alice F. Gallagher, Presiding

Call to Order, 7:00 p.m.

Edward Tymick, Village Clerk

Board Members Present

Nicole Chen

Alan Fink

James John

Scott Lewis

Heidi Rudolph

James Tyrrell

Others Present

Ingrid Velkme, Village Manager

Casey Biernacki, Deputy Village Mgr.

Michael Kelly, Deputy Dir. of Fire & EMS

Brian Budds, Director of Law

Enforcement Service

Matthew Supert, Director of Mun Svcs

Marty Scott, Director of CD

Aleks Briedis, Director ofRec.

Jefferey Koza, Director ofEng.

Grace Turi, Director of Finance

John Mastandona, Asst. Dir. of Finance

Ellen Baer, Director ofAdmin Svcs

Elaine Haeske, Deputy Village Clerk

Michael Jurusik, Village Attorney

CALL TO ORDER

The meeting opened at 7:00 p.m.

PLEDGE OF ALLEGIANCE

President Gallagher led the audience in the Pledge of Allegiance.

ROLL CALL

Roll call as noted above.

READING OF AGENDA - ADDITIONS - DELETIONS

There were no changes to the agenda.

CITIZEN COMMENTS

Resident Amy Tilles spoke to the Board in support of Village staff submitting a grant application with the Safe Routes to School (SRTS) program in pursuit of sidewalks in the Forest Hills community using the group's suggested submission for sidewalk installation in the area of: Grand Avenue East Side and Woodland Avenue East Side. Ms. Tilles said she and Rod planned to attend President Gallagher's office hours this week. President Gallagher noted that her office hours will start at 3:30 p.m. this week. Ms. Tilles added that Forest Hills residents without school age children also expressed interest in weighing in on the grant.

Resident Jim Smith spoke in support of safe passage to schools but expressed his preference not to select 54th Street as an option for the submittal as installing sidewalk there would impact more trees and shrubbery, reduce property values and possibly drainage. Mr. Smith said that north/south streets should be the focus of the grant.

Resident Steve Konkel, 54th & Lawn, stated his concern with the loss of several very old trees and shrubbery if sidewalk is installed on 54* Street and with the need for residents to shovel the walks in winter.

Resident John Puljong, 54th & Grand, said that he had submitted an email to the Board prior to the meeting with his opinion but also addressed the Board this evening and stated that east/west streets are not ideal for sidewalks. Mr. Puljong stated that mature trees would be impacted if a sidewalk is installed on 54th or on the east side of Grand.

Resident Rod Frazier, who lives on Grand just south of 54th Street, is not in favor of putting the sidewalk on 54th Street. The sidewalk on 54th Street would be very close to homes and is disruptive to the community. Grand Avenue is also one of the most heavily trafficked streets in Forest Hills with delivery trucks, landscape trucks and trailers, construction trucks, pedestrian, and bike traffic. Safety within the community and community support are two essential tenets of the grant the Village is seeking. Focus on the east side of Woodland and Grand meets those objectives. This request is just the first step in the Forest Hills sidewalk group's funding efforts.

Mr. Frazier concluding stating that the east sides of Woodland and Grand should remain in the grant application.

President Gallagher thanked everyone for their comments and stated that the Board would be discussing this matter during the Public Works and Water Committee report later on this evening.

CONSIDERATION OF AGENDA ITEMS DURING THE WORKSHOP PORTION OF HE COMBINED WORKSHOP AND SPECIAL MEETING AGENDA

1) PROPERTIES AND RECREATION - TRUSTEE CHEN

A) Capital Summary Report

Trustee Chen provided a report to the Board on the committee's capital projects. The Wolf Road Bike Path project pre-construction meeting will take place within weeks and that is really good news. Piledriving on the west pedestrian underpass project is completed. The new Recreation Department registration software has been a huge success and greatly streamlined the process with staff as residents use the software.

2) PUBLIC WORKS AND WATER - TRUSTEE FINK

A) Discussion of Safe Route Sidewalk Project (Village Board to Consider Project And to Provide Direction to Staff to Move Forward with Preferred Option)

Trustee Fink asked Director Supert to provide the Board with a summary of the Forest Hills sidewalk project. Director Supert stated that the agenda packet included a memo and some supporting information regarding staffs work on the Safe Routes to School grant. Director Koza and Director Supert have been working on this for the past few weeks and have attended several online seminars that IDOT has conducted as part of the grant application process. There is approximately $11 million dollars of grant money for the State of Illinois as a whole. Grants can be awarded up to $250,000 so that means as few as 44 projects would be available for the whole state; we do anticipate this grant to be highly competitive this year. Director Supert said there were a number of people on the call during those IDOT seminars about the grant submittal process.

Director Supert added, for context, that when the residents of Forest Hills first approached the Village Board about sidewalks, they asked for sidewalks to be completed in the entire subdivision. The feasibility study that was completed last year also provided options of completing sidewalks within the entire subdivision. Staff looked at the options for the grant and the criteria of the grant and have suggested a few design layouts in the memo in the agenda packet. V3 had some recommended locations that they included in the feasibility report which Director Supert included in his memo, just to highlight those from that report. Those are areas that would be fairly easy to implement and install sidewalk into with fairly minor tree impacts overall. Those are some of the more costly projects potentially recommended on a per block basis. One can see in the report that the Fair Elms east side, that would be the whole length of Fair Elms, would be fairly substantially high at around $500,000.

Director Supert said that also included was some of the information from the resident request that came at the last Board meeting on August 16, 2021. Director Supert included in the packet the estimated cost of construction, which was pulled out from the feasibility report, plus we have estimated engineering costs for phase 1, 2 and 3 engineering. Those are estimates that Director Koza and Supert have provided based on their experience to provide an estimated total engineering cost. That would potentially be the lowest cost option and there are some minor tree impacts to that option.

Director Supert added that there is also another staff option which is outlined and that is the one that was referenced earlier tonight by residents in the "Citizen Comments" portion of the meeting. That option is 54th Street (north side), as well as Woodland Avenue. One of the things that staff was looking at when we put together this option was to try to maximize our potential to get the grant award. Because this grant is looking for safe routes to schools, one item staff looked at is how could we maximize the sidewalk accessibility within the subdivision. Staff does thiiik that the two resident proposed projects on Grand and Woodland are good projects, but they do leave the entire southwest portion of the subdivision inaccessible to sidewalks. If we include a north/south and east/west sidewalk, that will put every block in the subdivision and every student, within one block of being able to access a complete sidewalk network to the school. The other north/south options would leave the southwest comer in a situation where they would not be able to fully access a sidewalk to get to a school. Being that this is a Safe Routes to School grant, specifically, staff believes that this would present the best opportunity based on the criteria of this specific grant, to try and get that grant awarded to us because we would be maximizing student access to sidewalk. Director Supert said staffs recommendation is for the north/south and east/west option that is outlined in his memo simply because staff feels that would be the best option to try to get the grant award, but staff is looking for some input and a recommendation from the Board this evening. Staffs recommendation is slightly more, higher in cost, than the Grand and Woodland proposal. Usually, these grant committees do like to see that municipalities or Villages are willing to contribute more, a higher investment by the municipality, which increases the potential for the municipality to be awarded that grant. Director Supert said staff is looking for feedback from the Board on any of the three options that are outlined in the feasibility report, the resident feedback and staffs recommendation based on the Safe Route Sidewalk grant options.

President Gallagher asked Director Supert if staff had looked at 54 Street and the impact on the trees and how far the sidewalk would be from people's front doors.

Director Supert said there is a document in the packet which does outline the tree impacts. The staff recommended project has the least number of tree removals with only two removals identified (per the feasibility report). There is a higher number of trees impacted, however, identified as 35 total on the two project areas. The report identified impacted trees as those trees which would have sidewalk installed or root cutting within the drip line of the tree. It does not mean that the tree would have to be removed. It does mean that the tree might be impacted in some way and there is a chance that some of those trees might die in the future. We do see similar things when we have done other sorts of infrastructure projects where there are tree impacts.

To minimize those impacts, we do root pruning and other things to minimize issues, but the feasibility report did identify some impact to those trees in that area.

Trustee Rudolph asked for clarification on staffs recommendation for 54th Street.

The packet indicates north side and residents in "Citizen Comments" referenced the south side. Director Supert said staffs recommendation is for the north side of 54th Street. Trustee John said, that as someone who lived on the north side of 54th Street, for only two months during a time when work was being done on his home, the street is really close to the homes on 54l . On Grand, the lots are much larger, and the street is much farther away from the houses. Trustee John stated that his daughter's bedroom probably would have been 20' from the sidewalk, which is pretty dam close; you could easily see in there. Trustee John added that he lived there in February through April time period when there were not as many people out walking but it was not a highly trafficked street from walkers and walkers seemed to be walking in the street just fine from that perspective. Trustee John added that he was on Central and 54th, so from his personal experience, it did not seem that there was a big need for those streets with not a lot of traffic. It doesn't help us from a safety perspective, although maybe slightly, but compared to a Grand Avenue, he would see Grand Avenue north/south, with many more cars traveling on that street, and there tends to be a lot of construction on houses being built, or landscaping or that type of thing. So, although he understands where staff is coming from with an access perspective in the southwest, but the southwest portion does not have nearly as much traffic because people do not travel down there and there is not a destination in that southwest corner of the subdivision. If there is a lot of pushbacks, we do not want to force things on neighbors if they are not interested in it to go through that and disrupt things pretty close to their homes.

Trustee Chen said she can there is a tension with trying to submit the best application for the safe routes to school so she can see why they configured it that way. Trustee Chen added that she lives on a comer lot with sidewalk maybe 10' from her living room but that is the deal with living on a corner. Trustee Chen said she thought that one of the main issues with the sidewalk issue is that you cannot get all the property owners to agree, that they do not all want sidewalk on their property. In this case,if we apply for the grant, and we have this Woodland Avenue, east side, do we have to have the majority of the property owners agree or is this some sort of different situation because we have the funding. Currently, we have the current sidewalk policy which provides for development of a special service area (SSA) which requires that a majority of the property owners say yes to the project. In this case that would not be the case, so do we have to have property owners sign off on this? President Gallagher said that is exactly right, because we have the funds, we would not have to enter into an SSA, and we would not have to get the majority. We certainly would hope that the residents would agree that this is a nice compromise to building a safe route to the schools while touching Forest Hills as little as possible.

President Gallagher added that she did not thiiik we could ignore the letters from the superintendent or the principals and the other community leaders who have written to the Board previously addressing the fact that it is a concern to them that there is no safe route to school, so she appreciates staffs effort to find the route that make it the most accessible to every block within Forest Hills. She thinks that is a very worthy goal, but it also seems to her that the east/west streets will pose quite a bit of difficulty in terms of disruption to the existing neighbors there and the trees themselves. If it is true that we do not have as much speeding traffic east to west as north to south, then perhaps that is the better choice. Trustee Chen asked that if we get the grant, will the property owners just accept that there will be a sidewalk built on their property. President Gallagher said we will work with the homeowners. Trustee John said the good thing is that there are a lot of sidewalks that are already on the north-south, so it is not like this is brand new.

Trustee Chen said she knows that because she walks all around the area and her children go to Forest Hills School. She is very well aware of the situation, and she has walked up and down each of those streets. Trustee Chen said that the biggest issue with the sidewalk has been getting everyone to say that they want sidewalks on their property. President Gallagher said there are only a few gaps on Woodland if we focused on Woodland. Director Supert clarified that the sidewalk would not be installed on any private property. Sidewalk would be installed on Village right-of-way which is 66' across in all residential areas. The Village has 66' of available right-of-way so Director Supert wanted to be clear for those watching this meeting at home and everyone who is interested, that there would not be any sidewalk installed on private property. President Gallagher thanked Director Supert for that clarification. 

Trustee Lewis added that money is the huge hurdle in all of these efforts, and it is great that we found an opportunity here. Trustee Lewis would support applying for the grant and as far as east/west or north/south, maybe we should optimize our chance to get the grant, but he would be fine with either. President Gallagher said that, unfortunately, in order to apply for the grant, we have to identify the route. Director Supert said that the grant application is due September 30 so that is why staff is looking for guidance tonight so we can complete the grant application in the next week or week and a half or so to get the grant application in.

Trustee Rudolph added that she is looking at the map right now and if we did complete 54th Street, would we still end up with streets that do not all have sidewalks. Doesn't it just take you to Central or Fair Elms, which is not all filled in? Director Supert said that if we had Woodland and 54th built, students who are in the 5400 or 5300 block of any of those areas on Fair Elms, Central or even any of the 5400 block would be able to access east to Woodland Avenue and head straight north on Woodland and that is where the complete route is established. Trustee Rudolph said she sees what Director Supert means. She is trying to understand the advantage to the students with that. Without that, we would be routing as many students as we could over to Woodland or Grand, depending on where they live and then they would be encouraged to walk north up to 51 Street, which is fully side walked, and that gets them to Forest Hills. This also would work for students going to St. John of the Cross; they would go to 51 Street and then east and get to the light. Director Supert confirmed that is correct.

President Gallagher said that practically speaking, students will not travel east to west. They will not take extra steps to go anywhere. Trustee Fink said he did not know anything about the grant process but asked Director Supert, in his experience, if we went with the north/south streets, if they would throw out our grant application, thinking it does not make sense, or is there a fighting shot to obtain the grant. Director Supert said he did not think the north/south project is a bad project at all, he thinks that is certainly a strong project, but he thinks that based on what staff has seen on the two calls with IDOT so far, that this is going to be an extremely competitive process. There is $11 million for the entire state and that sounds like a lot of money, but when the maximum grant award is $250,000 per project, that only awards 44 projects for the entire state. Director Supert said that he does think that would be a very considered project, but staff is looking for crumbs where we can try to maximize our potential here as much as we can. Trustee Fink asked if this is an all or nothing deal. Director Supert confirmed that is the case. The award is your requested amount or nothing. It is one application per school district, not per municipality.

Trustee Tyrrell asked Director Supert realistically what does the $250,000 encompass. Director Supert responded that the construction cost for the north/south projects (Grand and Woodland) is approximately $270,000. That is just construction cost and does not include engineering. The Woodland and 54 Street project is about $360,000 so it is approximately $100,000 more. Typically, in the past, when the Village receives grants, we pay for engineering with our own funds, rather than grant money, simply because when a municipality receives grant funds, the paperwork required to do the engineering costs is cost prohibitive. You must go through IDOT's QBS process and you have to competitively select your firms, which adds a tremendous amount of time, paperwork, and cost to use engineering for those grant funds. Because the grant is so, relatively, small in this case, the engineering would be a big portion, $100,000 to $150,000 in engineering, because these are relatively small projects so that would really quickly eat up the construction cost, if we were to apply that to the project as well. Trustee Tyrrell asked why the engineering would be so much if it is sidewalks, as opposed to like bridges.

Director Koza said the IDOT process is pretty intense. New sidewalk is treated just like a new roadway and requires a lot of effort and is actually, in some cases, more difficult. For example, one resident mentioned drainage issues, there are many of those, trees, there are a number of things that while it seems like a simple sidewalk, just put it in, it is pretty complicated. Anytime you have an IDOT-funded project, it is just more intense engineering, more effort, more expensive. On a smaller project, you are still putting forth a lot of effort and it takes a lot of time. President Gallagher added that there is a lot that goes into it: ADA requirements, sewer relocation potentially, grading, the driveways, all those things. Director Supert added that during the seminars staff did actually ask and IDOT will be requiring their full phase 1 engineering process, which is a rather intense process, even for these relatively small projects.

Trustee Fink stated that if we went with the residents' request, the grant would be $250,000 so there would be $20,000 left for the Village to pay and then $100,000 of engineering fees so that Village would pay $120,000 and the grant would be $250,000. Director Supert said that is approximately correct. President Gallagher asked if this is referring to the Grand and Woodland project. Trustee Fink said yes, the residents' request. President Gallagher said the 54l and Woodland, staff recommendation project, is a total of approximately $370,000. Trustee John said it would actually be approximately $453,000, which is a substantial difference, too. Director Supert said nothing is budgeted for this year. This project, if we did get the award, would almost certainly be constructed next year because of the timeline of the grant application process. It would be part of the budget process this fall. Trustee Rudolph asked if the project, whether the resident request or the staff recommended project, would realistically be completed in a year. Director Supert said he thought so but a lot of it would depend on the timing of the grant awards and when that would come in. The Village could start engineering ahead of time when we are working on capital projects while we are waiting for the grant award so it is hard to tell at this point, simply because the grant applications are not in, and we do not know exactly when IDOT will announce awards. It could be November; it could be next March.

An actual date of award was not communicated in the seminars attended by staff.

President Gallagher wondered about the option of only finishing out Woodland.

Director Supert said it is such a small project that it would possibly not be highly ranked, potentially. We can certainly put the grant application in, but the only consideration is that we only get one application. Trustee Rudolph asked why we would pick Woodland over Grand, just because there is less to do? President Gallagher said yes. It is already mostly built out and she thinks that residents would be more receptive, just overall. Tmstee John suggested that we consider doing just Grand which gets us to right around $250,000 and that is a little closer to the school, not that that makes that much difference. Director Supert said that is another option as well.

Trustee John said that he thinks we also have to consider that the delta between staffs recommendation and the residents' recommendation, is more money out of pocket for the Village. Are there ways to spend that money: roads, sewer, flooding, that type of thing. The delta may not be a lot of money but in those projects it might do better and have some incremental benefits to other areas that are deemed by other individuals in the community as more critical. President Gallagher said that the thing is that if we are able to secure a grant, it is to build out sidewalks. Trustee John said what he is saying is that if we pick the more expensive project, that is $90,000 (the delta) that we would move over to this versus other things in the Village. President Gallagher said that is true. Trustee Lewis said that we do need a significant enough project to improve our chances. President Gallagher asked if that is true does IDOT look at it and think, they could potentially give more districts money because Western Springs is not looking for the full $250,000. President Gallagher asked if that is a possibility. Director Supert said it is hard to say, for a fact. We have an outline of the criteria they will be roughly using for the grant applications, but we don't know the specific judges who will be reviewing each grant and a lot of that might weigh in on what the other applications look like. That is information that we just, unfortunately, do not have the details on.

Trustee John said his concern is, while we are doing more than guessing which one will be better, does it incrementally improve our chance and the question is, if we win it and the residents don't want it, if they push back on 54 Street, then we are doing a disservice to those individuals who adamant against that, who are on 54 Street. We are negatively impacting them and that is not really our job, if we can avoid it.

Director Supert said that staff is operating from the assumption based on the resident request for the sidewalks on which the feasibility report was based, is that the entire subdivision would be getting sidewalks. So, apart from the Safe Route to School specifically, the schools' part, the initial intent would be that we would be trying to install sidewalk everywhere and we would not be excluding any streets from having sidewalk installed based on the feasibility report. That is where we are initially coming from, is that every street is eligible for sidewalk based on the feasibility report and that guides us on how we can then maximize for this specific grant with school related traffic.

Trustee John said he would say that we do not know what the future holds, we do not know whether or not the entire neighborhood is going to ultimately gets sidewalks or maybe one of these days in the far future, but he thinks we have to look at what is in the best interest now and it stills puts us in a good position in the future. Trustee John added that, if we win the grant, they are not going to be happy. The leaders of the Forest Hills sidewalk movement stated specifically that this is not what they are looking for right now. President Gallagher said that no matter what we do, we are going to make somebody unhappy and somebody happy. President Gallagher stated that, from the survey, it was pretty close to 50/50 for sidewalks, so she goes back to "what is the safe route to school for the residents of Forest Hills". Trustee Rudolph said she agrees that is the objective and that is also the objective of the grant, to illustrate how you can get the greatest number of children to be able to get to school. Trustee Fink asked Director Supert if he said that part of the criteria is that the Village has to invest money as well. Director Supert said that any state or federal grant has, at a minimum, either a 70/30 or an 80/20 split, with the municipality contributing the smaller percentage. In this case, all of the Village project options, because the engineering costs are relatively high, would meet those criteria. That would be something we would have to consider if we had a very small project, if the Village completed just a block or two of Woodland, for example, but all the current projects, we would meet that minimum local investment, either way. Trustee Fink said he was just looking at if the Village just completed the east side of Grand, that is about $250,000, but that would not fly because we are not investing enough Village money.

Director Supert said that if the engineering costs were included, we would be at 80/20. Trustee Fink stated it is $180,000 for construction costs, $63,000 for engineering, totaling approximately $243,000. Director Koza said the Village might end up requesting less, but we could still do just Grand Avenue. Director Supert confirmed that is correct.

Trustee Chen said she knows that the residents made a request and staff put together a recommendation, as well, but just looking at the map. Lawn Avenue and Fair Elms don't have a lot of sidewalks installed. Director Supert said Fair Elms sidewalk installation cost was actually in the V3 recommendation from the report and that the issue with Fair Elms is that is such a high project cost to complete the entire run. The project cost would be just over half a million dollars just for construction so staff did not feel that would be competitive for this application because the Village would not necessarily have the supporting local funds to make up for the additional $300,000 to $400,000. Director Supert said Lawn Avenue might have had more tree impacts but he would have to look at the V3 report more closely to comment. It was not in the V3 recommendation. Trustee Chen said she appreciates that staff is taking a lot of factors in consideration in determining the best choice. Trustee John said Lawn Avenue does not really help out the school. Trustee Chen questioned whether we are focusing on safe route to school, tree impacts, resident concerns, etc. There are so many factors.

Director Supert said the other consideration for Lawn Avenue, especially for this grant, is that it is so far east, it might not really benefit Forest Hills School. It might benefit St. John of the Cross, but it might not benefit Forest Hills School students.

Trustee Chen said that children who live there go to Forest Hills School as well as St. John's. She does not know what the data shows. Tmstee John said that everybody to the west would not benefit from Lawn. President Gallagher said children would not travel to the east to go to Forest Hills, which is west. Trustee Rudolph said it looks like Woodland and Grand are chosen because they are the most centrally located of the subdivision from an east to west standpoint, so you are kind of, perhaps, able to get the greatest number of children to benefit by picking those streets that are in the middle of the subdivision, versus the edge. Trustee John said those streets are also the busiest, versus Fair Elms. Trustee Chen asked if they are saying that children who live on Lawn won't walk north to get to Forest Hills School. Trustee John said no, what they are saying is that children who live on Grand and Woodland and west, would not walk all the way to Lawn to go north and then back west over to Central Avenue. Trustee Chen said most of the kids walk north to 51st Street; every child who lives south of 51 has to walk north. Trustee John said if the child lives on the corner of Central and 53 Street, they will not walk all the way to Lawn Avenue, go north and then back over on 51st. Trustee Chen said she understands what he is saying but she thinks they are going at the issue from two different angles. Trustee Chen said that the children who live down at Central or Fair Elms and 54 Street have no north/south or east/west route to get to school. Trustee John said that is correct. Trustee Chen said she sees what the Board is trying to get at but either way, we are kind of leaving out somebody who cannot walk with sidewalk to school. Trustee Rudolph said that is correct, it does not solve the whole problem. Director Supert added that is half the battle, when we are trying to satisfy the criteria of the grant and the criteria of what children will actually do in real life.

Director Supert said that IDOT wants to look at "how can I numerically or statistically get the greatest number of children to sidewalk". They are not going to engage in the conversation of "are the students going to walk one block over or are they just going to walk north". That is not what IDOT is going to do. They are going to look at the proposal from a very numerical standpoint and say, "how close is the nearest sidewalk from each address" and, "Is the nearest sidewalk 300' away, 500' away", that is the sort of criteria that they would be using for their basis.

President Gallagher added that she took to heart the comment about Grand Avenue and the access from 55 Street and how all of the trucks came off of 55 Street and then made their way through the neighborhood. It seems to her that there is validity in that and maybe that is something where we want to address that those children have a sidewalk option instead of the street. Trustee Tyrrell asked if there was a way to estimate the difference between the resident proposal and Village staff proposal. Director Supert said we do not have the specifics of where exactly all the children reside and, unfortunately, we do not have the time with the deadline of the grant to obtain that data before the submittal deadline. Director Supert said that, as he had mentioned before, he did not think that either the Grand or Woodland proposals are bad applications at all. He thinks those would certainly be competitive applications. When staff was putting together their recommendation, we were trying to find every little piece that we could to try to boost our potential to be successful with our grant application. Trustee Tyrrell asked if Director Supert thought there would be that much of a distinction between the resident proposal and staffs. Director Supert said that it is hard to say. One of the things we would put in the grant application, if we moved forward with the 54th Street proposal, would be that every block or potentially every child within the subdivision would be within a block of sidewalk. We could include that qualitative statement in the grant application. If we go with the just Grand Avenue proposal, we will do everything we can to try to boost that application as much as we can, so Director Supert said he does not think that the Grand Avenue proposal is a poor application or project, at all.

Trustee Rudolph asked for confirmation that staff is proposing the north side of 54 Street and asked if that is the full distance that staff is proposing from Fair Elms. Director Supert said that is correct; it would be the entire length of 54 Street, east/west in the subdivision. President Gallagher said that there seems to be more built out on the south side. She asked if there was a reason that staff was proposing the north side of 54th Street. Director Supert said he would have to double-check the report, but it was most likely tree impacts and tree removals. Trustee Tyrrell asked if any residents had any objection to the north side of 54th Street. The residents who spoke tonight were mentioning the south side of 54th Street. President Gallagher said maybe it was the residents' understanding that staff was addressing the south side. Maybe they did not know it was the north side staff was proposing on 54th Street. Trustee Rudolph said that she noticed that on the 54th Street, north side, proposal, it says tree removals, zero. It says trees impacted 26 but removals of zero. Director Supert said that is correct.

President Gallagher summarized saying that the Grand Avenue, east side proposal, is approximately $248,000 in total and 54th Street, north side proposal, is $338,000 or so. We certainly want to maximize our chances to receiving the grant, but we also do not have money earmarked to build out beyond the grant itself so perhaps we just focus on Grand Avenue (north/ south) for the grant. Trustee Fink said he agrees. He thinks we would maximize the grant money without using as much in Village funds. President Gallagher asked the Board how they feel about that approach. President Gallagher asked Director Supert if the submittal would ask for the whole amount or take the 20% Village share out of the grant proposal. Director Supert said he and Director Koza would have to do a little math on that. The Grand Avenue construction cost is only about $180,000 and if we were going to include the engineering in the project, that does add potential complications and additional cost in and of itself to the grant, so if we were just doing construction, we would be potentially only asking for that approximately $180,000 construction cost.

Director Supert said the total project cost can include engineering costs toward our match because the total project cost is factored into that. Director Koza said IDOT mentioned that engineering spent before the project would not count toward the match, so we would have to wait until the grant was awarded and then any phase 2 engineering could possibly count toward the Village match. Director Koza said he thinks that we would be looking at applying construction and construction engineering costs realistically. For any preliminary engineering for that project, the Village would have to plan on paying for that 100%. Trustee Fink said that if we ask for $180,000 and we are spending $60,000 in engineering costs, phase 1 might not count but the $27,000 and $18,000 for phases 2 and 3 would count, correct? Director Koza said possibly. It all depends on what time we started. They were very explicit in the last webinar that any funds expended before a municipality receives a letter with a grant award would not count towards the municipality's match. Trustee Fink asked if we could just wait and not spend this money until we find out if we receive the award. Director Koza responded that once we submit this application, we can meet with IDOT and see what they need to see for primary engineering. It depends on what they want, and we don't really know until we meet with them as well as what they want for this project. If it requires that we get work done in advance, we may have to start, possibly, before we know about the award, it kind of just depends on the timing and what they ask of us. We would obviously push for minimal engineering effort, but Director Koza thinks they might ask for a full-blown engineering, even though it is just sidewalk, and that can take time.

Director Supert said that one thing to consider, too, is that when we do grant applications, most granting agencies, if we tell them that we have already started engineering of some sort, even if it is not eligible, tends to give the municipality points towards an award. It does not guarantee anything, but it does let the granting agency typically know that the municipality is serious about the project, that the municipality is already moving forward with the project. There is also an expenditure timeline for this grant which Director Supert said they do expect the funds to be expended in a fairly quick timeframe. Director Koza said the Village would have 18 months to start construction which should not be an issue. President Gallagher asked if the V3 feasibility study would be considered enough to show the Village's serious intention about the project. Director Koza said we might be able use some of the information in the study, but separate engineering will be required. President Gallagher said that she meant as far as the points for the submittal that Director Supert was referencing for starting the engineering. Director Koza said we will definitely mention what we have done and that we are not starting from scratch here. We have done a lot of work already and that will be included in the narrative of our application, but Director Koza does not know explicitly what that will get us. Trustee Fink said we might spend $36,000 and realize that we don't get the grant. Director Supert said that is correct. Director Koza said that is what is tough. These projects require a lot of engineering effort and big or small, an IDOT project is just a lot of effort. On the smaller projects, it does feel like one spends a lot of engineering money and does not necessarily get the most "bang for your buck" but we are capped at $250,000 for our application. We would love to ask for more, but they capped the award at $250,000 because they have to spread the money out throughout the state. President Gallagher said, in her opinion, the Board would have to decide, whether we get the grant or not, are committing to building out this street. Trustee John said he did not think so, it is almost $300,000 and we would not want to put good money after bad. If we don't have it, we don't spend it, Trustee John thinks. Trustee Chen asked if we put our application in September 30, 2021, and we have not spent any money yet, would we tell them that we are going to kick off engineering? Director Supert said we don't have to do that, but we could tell IDOT we are moving forward with that, but is would not be grant eligible, as Director Koza said. Director Supert added that, in his experience when he has put in grant applications, if the municipality is already moving forward with engineering, that typically lets the granting agency know that you are serious about the project and can get you points. Trustee Chen said, in the worst-case experience, we submit our grant and say we are getting started, we put $18,000 into the project, and then we find out we did not receive the grant, is that correct? Director Supert said we do not have to put the phase 1 engineering into play until we get the grant award. It is just a consideration for the Board, if that is something we would want to include per Director Supert. We can certainly plan to put this into part of our budget process this fall and plan to kick off January 1, so to speak, and if we have the grant award announcement before that, then great, we will know our decision. If we don't, we can certainly come back as a body in January or February and have the further discussion about whether we want to start phase 1 or not if the grant has not been awarded yet. Trustee Chen said that seems better that way.

Trustee John says it seems there are three options: residents' request option, the Village staff proposal option, and the other option that is just Grand Avenue. For just Grand Avenue, there is some money out of pocket, not a ton, we would have to pay approximately $120,000 out of pocket or so, the Village staff recommendation is about $200,000 or more out of pocket. These are estimates. Village President Gallagher said with the Grand Avenue option we do not meet $250,000. Trustee John said but we would still have to pay 20%. President Gallagher said we would have to pay the 20%, nonetheless. Trustee John said that in many instances the 20% is above $250,000. Trustee Fink said engineering fees would count for that though. Trustee John said that is correct. Trustee Tyrrell said he gets the sense that we, the Board, are just moving toward just considering Grand Avenue, at a minimum, is that correct? President Gallagher said what Trustee John outlined are three options so it might make sense to see what everyone would prefer here.

Trustee Rudolph said that given how much time the residents have put into this and the calculations that they have made in terms of the number of children impacted by their proposal, do you factor that information and that sentiment from that group into the application process? Tmstee Rudolph said that she would think that kind of resident/school input is helpful. Director Supert said yes, and actually, in addition to the support letters that we can get from the school, there are specific forms that IDOT has for basically a survey, for lack of a better word. Staff has asked Amy Tilles and Rod Frasier if they could help facilitate that to try to survey and poll residents in the southern Forest Hills area to get support. Part of the application does say that the municipality should have resident support for your project. Trustee Rudolph asked if that survey is being designed to survey regarding Grand and Woodland. Director Supert said it is a standard IDOT form. He cannot say what conversation or reach out Amy and Rod are doing. Trustee Rudolph said that is what she is wondering.

President Gallagher she can talk to them on Wednesday, and it sounds to her as if they are reaching out to the schools right now and then to the residents along the Village recommended route of 54th Street. Trustee Rudolph asked if they had reached out to the Grand and Woodland residents. President Gallagher said it sounds like it, yes.

Trustee Lewis asked if we were just to do the Grand Avenue, east side, how much of the state grant money would we be leaving on the table. Discussion followed. Director Supert said it would be about $50,000. All engineering costs can be included in the cost and the Village must include 20% of the match. It is more of a timing issue, and we would need to identify that in the application.

President Gallagher went through the options:

1. Staff recommendation of 54 Street, north side, and Woodland Avenue, east side.

2. Residents' request of Grand Avenue and Woodland Avenue.

3. Grand Avenue, east side alone.

At the conclusion of this lengthy discussion. President Gallagher said that she hoped that staff had the direction they were seeking. Staff will proceed with the Grand Avenue, east side option (#3), in the Village's grant application for the Safe Routes to School program.

B) Well No. 3 and Well No. 4 Air Compressors - Declare Surplus

Trustee Fink presented a request to declare as surplus air compressors for Well No. 3 and Well No. 4 which are no longer needed. The compressors were used to measure water levels in the well, but the Water Department has moved to a higher technology method. The compressors are 25-30 years old and have little value. With no objection from the Board, an ordinance authorizing their disposal was added to the September 27, 201 omnibus vote list for consideration of approval. 

C) Springdale Inlet Improvements 

Director Koza said that staff had been working with Christopher Burke Engineering, the firm that prepared the phase 1 study for Springdale. Late last week staff received a proposal for the design of the small inlet project. That was the smaller project that would capture the water before it gets down to the flooding areas at 54th & Howard and 5400 Franklin. That engineering was under $10,000 so working with Village Manager Velkme, staff moved forward to get that project authorized and, hopefully, built early next spring. Staff is also continuing to work with Christopher Burke Engineering for a proposal for the big project design and are expecting to have that within the next couple of weeks. Director Koza said he will bring that back to the Board once that proposal is received.

D) Capital Summary Report

Trustee Fink provided a few updates on the capital projects the committee is tracking. We are still awaiting a response from the homeowners' association on the Ridgewood Oaks Detention Basin project reimbursement agreement. In October, the flow meter is scheduled to be installed for Well No. 5 and then water will be sent through for treatment. Staff is currently looking at different landscaping designs for the exterior of the Well No. 5 pumping station. Work on this will take place in the spring. The Water Treatment Plant generator is going to bid. The elevated tank project, which is now in two parts, will begin with inside work in October, which should last about six weeks, with the outside work planned for the spring. The 2021 Motor Fuel Tax asphalt resurfacing project is largely complete. The Rose and Grove construction project was delayed while we waited for the IEPA permits so it looks as though they will not be able to finish the entire project this year so, hopefully, two blocks will be completed in the fall with the rest planned in the spring of 2022. Storm sewer work on the Grand Avenue project has been completed and work will begin on the west side of the street with the east side work finished after that work. The project is projected to be completed by the end of November.

E) Overhead Sewer Pilot Program

Director Supert said that the Municipal Services staff had been working on the Overhead Sewer Pilot Program. They are in the process of gathering all of the different examples from neighboring communities in northern Illinois who have those programs. Staff is putting together an outline for a program which they plan to bring through the Public Works and Water Committee through the October meeting cycle. At this point, the intent is to do a $50,000 pilot program. Staff still needs to followup with Attorney Jurusik in the next week or two to discuss what the potential code amendments will look like. Staff will have examples from some of the other communities which they will bring and work on with Attorney Jurusik to potentially wrap those into the municipal code this fall as well, if we need to do any major amendments.

3) PLANNING AND ZONING - TRUSTEE JOHN

A) Western Springs Historical Society - Anniversary Event at the Tower Green - September 18

Trustee John presented a request for a Temporary Use Permit from the Western Springs Historical Society for their 50 anniversary event "Paint the Town Plein Air Event". The Society is seeking to host an anniversary celebration on this upcoming Saturday, September 18, 2021, at the Tower Green. This is a family friendly painting event that will be from 10 a.m. until 3 p.m. They are looking to invite all levels of artists to try their hand at painting our iconic Tower or watch local artists as they paint in real time. Coloring sheets will be available. There is a cost for entry fees of $10 per artist. Trustee John said the Board is asked to vote on this item this evening during the omnibus because this is a short turnaround time. President Gallagher said this sounds like a wonderful event. 

B) Field Park 5K - September 25 

Trustee John presented the Field Park Fit 5K which is a repeat event organized by the Field Park PTO as a fundraiser. The details for the event were provided to the Board in their agenda packet. This is a family-oriented event which has been very well organized and operated in the past. The event is scheduled for September 25, 2021, on the streets in Western Springs near Field Park School. The event runs from approximately 4:30 p.m. until 7:00 p.m. for this officially timed race which has been going on since 2015. Due to the need for quick approval due to the September 25 date, consideration of approval is on the omnibus vote list for later this evening.

C) Run for Kelli - October 3

Trustee John reviewed a request for a temporary use permit for the Run for Kelli 2021, a 5K run, on October 3, 2021. This is the 10th year for this event for the KLelli Joy O'Laughlin Memorial Foundation. The run will be in the same location as past years with around 500 runners and starting just west of Lyons Township High School South Campus. Due to the need for quick approval due to the October 3, 2021, date, consideration of approval is on the omnibus vote list for later this evening.

4) PUBLIC HEALTH AND SAFETY - TRUSTEE LEWIS

A) Fire Department Vehicle Repair Approval

Trustee Lewis reported that the Public Health and Safety Committee met on September 9, 2021, and learned that the fire department's ladder truck needs anew hydraulic motor without which the main aerial ladder cannot be used. Our committee is recommending to the full Board that we make the needed repair. The cost including labor for the new hydraulic motor with installation is estimated to be $24,824.14. The committee also recommended a motion to waive the competitive bidding process and have work done by our local authorized fire truck dealer, Maqueen Emergency Group in Aurora, Illinois be approved under an omnibus vote this evening. A budget amendment will also be needed later to account for the expense. The ladder truck is in limited service until the repair can be made and if our department needs to use a large aerial ladder in the meantime, the fire department from one of the surrounding communities will help us out. 

B) Grant Award 

Trustee Lewis was pleased to report that the fire department has been awarded $32,519 through the Federal Emergency Management Agency's Assistance to Firefighters Grant Program. Fire Chief Kelly told the committee that the grant program can be very competitive, so he is very pleased that we were successful. Chief Kelly praised Deputy Chief Brian Scott for his efforts in putting the grant together. The grant will be used to purchase updated equipment that will help our firefighters more safely and effectively extricate people trapped in vehicles as a result of an accident. The equipment will include rescue spreaders known as the "jaws of life", rescue cutters, spreading rams and specialized vehicle stabilization tools.

5) FINANCE - TRUSTEE RUDOLPH

A) Budget Amendments and Transfers

Trustee Rudolph presented a budget amendment request. The Village has a reserve policy where the unappropriated fund balance in the General Fund should be set to 30% of the current fiscal year operating expenditures. Reserve funds that are in excess of that 30% can be transferred to other capital funds or designated for future capital projects or repayment of debt service. Given the pandemic last year and being very unsure about where we would end up and what we would have from the State of Illinois, we were very conservative about our approach overall to spending as well as to our funds and where we were holding them. We have ended up now with our fiscal year 2020 unassigned fund balance at a little over $4.4 million. Maintaining a reserve of 30% of our operating expenses would require us to have about $3.6 million. Given that calculation, we have approximately $842,000 in excess reserves. Director Turi has recommended, and the Finance Committee agrees in transferring $700,000 in excess reserves to the Special Purpose Reserve Fund. That is the recommendation from the Finance Committee which met on September 10, 2021.

B) Tax Increment Financing District Fund Financial Report and Report on Compliance with Public Act 85-1142 for the Year Ended December 31, 2020

The committee is requesting that the Board accept the fiscal year 2020 audited financial statement of the south TIP District. The Joint Board of Review accepted the report at their August 30, 2021, meeting. Once it is formally accepted by the Board, it will be filed with the offices of the State of Illinois Comptroller and the Cook County Treasurer's Office.

C) Call for BOLI

Trustee Rudolph called for a BOLI meeting on September 27, 2021, just before the regular Board meeting, at 6:59 p.m. This has to do with the process when we approve expenses related to the Timber Trails Development.

D) Budget Process for 2022

Trustee Rudolph reported that the budget process has kicked off. The department directors will be hard at work looking at the actual to budget reports for 2021 as well as the projects planned for 2022 and what we will be looking at going forward.

6) GENERAL GOVERNMENT - TRUSTEE TYRRELL

A) Resolution Approving and Authorizing the Execution of a License Agreement for Operation and Maintenance of an Underground Fiber Optic Telecommunications Cable System in the Village of Right-of-Way (Level 3 Telecommunications, LLC) (Term: June 27, 2020, to June 27, 2025)

Trustee Tyrrell said this is an administrative matter. We have fiber optics running underneath our town which are being handled by Level 3 Telecommunications, LLC.

One of the areas that they are running these cables is under our right-of-way which is approximately 800'x 5', which runs alongside the Burlington train tracks. These fiber optic cables run underneath that ground. The Village entered into an agreement with Level 3 Telecommunications in 2005 allowing them to run the cables underneath our right-of-way. The agreement we entered into in 2005 has a five-year repeating application time where it can be renewed every 5 years and that has come up as of June 27, 2020. Our committee was presented with the request for that license to be extended another five years. The committee had no objection to that and recommended the Board approve this agreement on September 27, 2021, on omnibus.

The agreement has been in place for 15 years with no problem.

REPORTS

1) VILLAGE MANAGER VELKME

A. Announcement of Retirement of Village Manager Ingrid S. Velkme

Village Manager Velkme announced that tonight would be her last Village Board meeting at the Village of Western Springs. After 33 years of public service, Ms. Velkme has decided that it is time for her to begin a new chapter in her life. Ms. Velkme said that as many of you know, she began her journey here as the administrative intern years ago and she is now ending her career as the Village Manager. She was also fortunate to work in a number of other municipalities as well as intergovernmental agency, but Western Springs has always been her home. The Village and world have changed very much since she began her career and the last four years have presented challenges that we never imagined.

Through it all. Western Springs has thrived and grown, and it is still one of the most revered suburbs in America. Ms. Velkme said she was always very fortunate to work with exceptional elected officials in Western Springs. She hopes that our residents and the viewing public understand that the people that sit at this dais volunteer their personal time for committee meetings, Board meetings, intergovernmental meetings, Village events, etc. The list goes on and on. As has been stated, "Leadership is less about telling and more about inspiring and engaging others", and that is what you do. She thanked all of the Board for their guidance and leadership.

Village Manager Velkme said she would also like to recognize all of the employees of the Village of Western Springs. Without our personnel, we would not be able to provide the many services to our residents: police, fire, finance, administration, technology, municipal services, engineering, recreation, and community development are the backbone of the community. She thanked them all.

Village Manager Velkme added that she would be remiss if she did not recognize our Village Attorney Michael Jurusik who has also provided us with guidance throughout the years. She will miss everyone, but Western Springs will go on and remain as a great community and it is because of all of you. Thank you so very much for everything.

B. Gathering on the Green

Village Manager Velkme said that she hoped that those at the Gathering on the Green took a look up at the Tower and saw the beautiful signs. They looked very nice.

C. West Underpass

Village Manager Velbne commented that she thinks the west underpass will be done before the bike path on Wolf Road.

VILLAGE PRESIDENT GALLAGHER

Village President Gallagher said this is truly a bittersweet moment. On behalf of the entire Board, we are so excited for Village Manager Velkme and the next steps that she is taking in her life, but she cannot even imagine walking into Village Hall and not seeing Ms. Velkme's welcoming smile and friendly face. Manager Velkme always had a kind word for everyone, and will be very, very missed. President Gallagher thanked Village Manager Velkme for her years of dedicated service to Western Springs and the residents and the entire community and especially after the past four years as our Village Manager. When she took on that role, she put her own life on hold while serving as our Village Manager attending countless meetings, often early in the morning or late into the evening, taking emergency calls at all hours, and attending legislative conferences and other conferences that took her far from home, all to better serve our community. Village Manager Velkme has served with dedication and integrity through, no doubt, the most difficult time to be a public administrator in recent history. Not only has she expertly handled the day-to-day operations, but even the not so ordinary issues with her usual, typical style of blended grace, expertise, calm and competence. Throughout the COVID crisis, for instance, Ingrid led by example with a steady hand at the helm of a ship being buffeted by external forces beyond its control. Her foresight and planning during that uncertain time kept us on track and staff engaged during a very stressful time for all. Back in 2017, it was Ingrid's idea to recommend to the Board that we engage in strategic planning sessions. Before then, we didn't really have an overall plan, but this planning gave the Board the opportunity to look ahead to the future beyond just that budget year and it currently acts as the backbone to the Board's ambitious comprehensive infrastructure planning. Thanks to Ms. Velkme, the Board now has the tools to tackle these difficult issues. On behalf of the Board, we thank you. From the bottom of her heart. President Gallagher thanked Village Manager Velkme for all of her hard work in Western Springs. We wish her good health and much happiness as she begins the next chapter of her life.

3) VILLAGE ATTORNEY JURUSIK

Village Attorney Jurusik said it has been a pleasure working with Village Manager Velkme and he wished Ms. Velkme and her family all the best in her next chapter.

RECESS TO CLOSED MEETING FOR THE PURPOSE OF DISCUSSION OF:

1. The Appointment, Employment, Compensation, Discipline, Performance or Dismissal Of A Specific Employee Or Legal Counsel (5 ILCS 120/2(c)(l))

MOTION:

Trustee Tyrrell moved, seconded by Rudolph to Recess to Closed Meeting

For the Purpose of Discussion of the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee or Legal Counsel (5 ILCS 120/2(c)(l)).

President Gallagher reminded everyone that the Board will reconvene after the closed meeting.

The motion passed on a roll call vote. Voting aye: Trustees Chen, Fink, John, Lewis, Rudolph, and Tyrrell. Voting nay: None.

The Board recessed at 8:32 p.m.

RECONVENE TO OPEN MEETING OF THE BOARD OF TRUSTEES

The Board reconvened at 9:40 p.m. Clerk Tymick ascertained that all Board members were present as noted above.

1) Report by President Gallagher

President Gallagher provided a brief report on the Board's action in their closed meeting.

The Board met to discuss next steps in appointing a new village manager following Village Manager Velkme's retirement announcement. The Board appreciates that we have two outstanding in-house candidates that have applied for the post. Given that, the Board has decided that there is no justification for us to spend extra time and money looking for a candidate outside of the candidates that we have here in Western Springs.

The Board then gave President Gallagher direction to enter into negotiations with one of the candidates which she will do. The hope is that we can have our new village manager in place at our next regular meeting on September 27, 2021.

CONSIDERATION OF AND ACTION ON AGENDA ITEMS DURING THE SPECIAL MEETING PORTION OF THE COMBINED WORKSHOP AND SPECIAL MEETING

NEW BUSINESS

1) MOTION TO APPOINT DEPUTY VILLAGE MANAGER CASEY BIERNACKI AS ACTING VILLAGE MANAGER EFFECTIVE SEPTEMBER 17, 2021, AT 5:00 P.M. (Trustee Tyrrell)

MOTION:

Trustee Tyrrell moved, seconded by Rudolph to appoint Deputy Village Manager Casey Biernacki as Acting Village Manager Effective September 17, 2021, at 5:00 p.m.

The motion passed on a roll call vote. Voting aye: Trustees Chen, Fink, John, Lewis, Rudolph, and Tyrrell. Voting nay: None.

President Gallagher congratulated Mr. Biernacki. Mr. Biemacki thanked President Gallagher and said he was honored to hold the position for as long as the Board needs him.

EXPLANATION OF OMNIBUS VOTING PROCEDURE

President Gallagher explained that the Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote.

There were no such requests.

CONSIDERATION OF AN OMNIBUS VOTE (*)

Trustee Tyrrell moved that the following ordinances, resolutions, and motions as contained on the meeting agenda for September 13, 2021, be adopted and/or approved under an omnibus vote:

1) *MOTION TO APPROVE A LICENSE AND RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT AND TEMPORARY USE PERMIT FOR THE WESTERN SPRINGS HISTORICAL SOCIETY - ANNIVERSARY EVENT AT THE TOWER GREEN - SEPTEMBER 18, 2021 

2) *MOTION TO APPROVE A LICENSE AND RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT AND TEMPORARY USE PERMIT AND LICENSE AGREEMENT FOR FIELD PARK 5K-SEPTEMBER 25, 2021 

3) *MOTION TO APPROVE A LICENSE AND RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT AND TEMPORARY USE PERMTTFOR THE2021 RUN FOR KELLI -OCTOBER 3, 2021 

4) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE A SERVICE ESTIMATE DATED AUGUST 18. 2021, ISSUED BY MACOUEEN EQUIPMENT / MACQUEEN EMERGENCY GROUP OF AURORA. ILLINOIS FOR THEPURCHASEAND INSTALLATION OF A NEW MOTOR ASSEMBLY TO OPERATE THE AERIAL LADDER OF THE WESTERN SPRINGS FIRE DEPARTMENT PIERCE LADDER TRUCK IN AN AMOUNT NOT TO EXCEED $24,82Ai4 [BID WALVER BASED_ON REPLACEMENT AND REPAIR WORK BY LOCAL AUTHORIZED PIERCE FIRE TRUCK DEALER1 

5) *MOTION TO APPROVE THE TAX INCREMENT FINANCING DISTRICT FUND FINANCIAL REPORT AND REPORT ON COMPLIANCE WITH PUBLIC ACT 85-1142 OF THE ILLWOIS TAX INCREMENT ALLOCATION REDEVELOPMENT ACT F65 ILCS 5/1 1 -74.41 FOR THE YEAR ENDED DECEMBER 31,2020

Trustee Rudolph seconded the motion.

The motion passed on a roll call vote.

Voting aye: Trustees Chen, Fink, John, Lewis, Rudolph, Tyrrell, and President Gallagher.

Voting nay: None.

ROLL CALL VOTE

OTHER

There was no other business.

ADJOURN

MOTION:

Trustee Tyrrell moved, seconded by Chen, to adjourn this Combined Workshop and

Special Board Meeting.

The motion passed on a unanimous voice vote.

This meeting adjourned at 10:00 p.m.