The Village Club of Western Springs Board of Trustees met Dec. 3.
Here is the minutes provided by the board:
President Alice F. Gallagher, Presiding Call to Order, 7:00 p.m. Elaine Haeske, Deputy Village Clerk
Board Members Present Berry Allen Sheila Hansen Heidi Rudolph William Siffermann Edward Tymick James Tyrrell
Others Present Ingrid Velkme, Village Manager Grace Turi, Director of Finance Matthew Supert, Director Mun Svcs. Ellen Baer, Director Adm Svcs Brian Budds, Director of Law Enforcement Services Tracy Alden, Director of Recreation Patrick Kenny, Dep. Manager & Director of Fire & EMS Martin Scott, Director of CD
Jeff Ziegler, Village Engineer Michael Jurusik, Village Attorney
CALL TO ORDER
The meeting was called to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
President Gallagher led the audience in the Pledge of Allegiance.
ROLL CALL
As noted above.
Electronic attendance at meeting: None.
READING OF AGENDA - ADDITIONS – DELETIONS
There were no changes.
TRUTH IN TAXATION PUBLIC HEARING CONCERNING THE 2018 VILLAGE PROPERTY TAX LEVY at 7:01 p.m.
Open the Public Hearing - President Gallagher
Roll Call of Board Members - Clerk Fitzgerald
Clerk Fitzgerald ascertained the roll as noted above.
Acknowledging Publication of the Public Hearing Notice - Clerk Fitzgerald
Clerk Fitzgerald stated the notice was published in the Suburban Life Newspaper on Wednesday, November 21, 2018.
Presentation of the 2018 Property Tax Levy by Director of Finance Turi
Director of Finance Grace Turi presented the 2018 tax levy to be collected during 2019. The proposed tax levy is divided into two portions, the Village levy and the Thomas Ford Memorial Library levy. The Village is requesting a total levy of $8,602,935, which is a total increase of 7.3% over last year. The Thomas Ford Memorial Library is requesting a total levy of $1,696,147 and the Village's portion of the levy is $6,906,788, for a total combined levy of $8,602,935.
The Village's total property increase is 4%, which should generate approximately an additional $265,896, of which $115,391 will be allocated to the Police Pension Fund. The 4% levy increase is made up of 2.1% Illinois Department of Revenue P-TELL CPI and an additional 1.9% of estimated new growth within the Village. If the new growth does not meet projections, Cook County will automatically reduce the levy on our behalf to match the EAV and new growth.
Director Turi then presented the property tax allocation, which will fund the Operating levy at 58%, Debt Service levy 18%, IMRF as well as the Fire Pension levy at 5%, and the Police Pension levy at 19%.
Director Turi provided a sample Western Springs' tax bill allocation for a home with a $9,000 tax bill. The Village receives less than 12% of the total property tax bill that a resident receives. The 2018 tax levy is scheduled to be adopted at the December 17, 2018 Board of Trustees meeting and will be filed with Cook County by the last Tuesday in December which will be December 25, 2018. Cook County has set the extension date to December 26, 2018 due to the Christmas holiday on December 25, 2018.
Questions and Comments from Board Members
There were none.
Presentation of the Thomas Ford Memorial Library 2018 Levy and 2019 Fiscal Year Budget by Director Ted Bodewes
Director Turi welcomed Thomas Ford Memorial Library Director Ted Bodewes and Board President Mary Greska. Director Bodewes then presented the Library's 2018 levy request. On November 27, 2018, the Library Board of Trustees voted to approve the Library's 2018 levy request and fiscal year 2019 budget. Director Bodewes provided the Village Board with a handout that highlights the Library's proposed 2018 levy and fiscal year 2019 budget. For fiscal year 2019, the Library Operating levy is $1,202,768. Expenditures from this fund include salaries, benefits, insurance, supplies, media and a contingency. The Building Maintenance levy this year is $163,232, which represents.02% of the anticipated EAV as stated by law. Expenditures from this fund include contractual services, building supplies, furniture and equipment, and a contingency. Director Bodewes noted that expenses related to the building renovation are not included in this fund. The IMRF levy for fiscal year 2019 is $62,000. New this year is the Bond levy, which is $268,147, for repayment of general obligation bonds. These bonds were approved by the voters in the general primary election held on March 20, 2018. The total Library levy without the bond is $1,428,000, which represents an increase of 3.36% over last year. The total Library levy including the bond is $1,696,147.
Questions and Comments from Board Members
Trustee Siffermann asked about the notation in the highlights provided by Director Bodewes that included $20,000 for possible new growth. Director Bodewes said the Library is estimating the new growth component of the EAV and if it is as estimated, the Library will receive the $20,000. If the growth is lower, the growth component will be reduced by Cook County. President Gallagher said this is the same situation for the Village with regard to estimating new growth.
Director Bodewes was pleased to report that the Library construction project is starting January 7, 2019. The Library will be closed for construction for 11 days through Friday, January 18, 2019. While the Library is closed, residents can visit neighboring libraries to check out materials and pick up holds; no library materials will be due while the Library is closed. Renovations are expected to continue through May 2019 and the Library will be open regular hours during the completion of the project. Information about the building project is available on the Library website.
Questions and Comments from the Public and Press
There were none.
Close Public Hearing - President Gallagher
Director Turi said she had nothing further to add on the discussion of the 2019 fiscal year budget at this time. She said she would address the 2019 budget in the public hearing concerning the 2019 operating budget that will follow this hearing. There are no fiscal year 2018 budget amendments to discuss.
President Gallagher asked for a motion to include the ordinance regarding the proposed 2018 levy on the December 17, 2018 omnibus vote list.
MOTION:
Trustee Rudolph moved, seconded by Hansen, to include the levy ordinance on the December 17, 2018 omnibus vote list for final approval. The motion passed on a unanimous voice vote.
President Gallagher asked for a motion to close the public hearing on the 2018 levy.
MOTION:
Trustee Tymick moved, seconded by Rudolph, to close the public hearing on the tax levy and to return to the Board of Trustees workshop meeting. The motion passed on a roll call vote. The public hearing on the 2018 tax levy closed at 7:10 p.m.
CITIZEN COMMENTS
There were no comments.
PUBLIC HEARING CONCERNING THE 2019 OPERATING BUDGET IMMEDIATELY FOLLOWING THE TAX LEVY PUBLIC HEARING
Open the Public Hearing - President Gallagher
President Gallagher opened the public hearing at 7:10 p.m.
Roll Call of Board Members - Clerk Fitzgerald
Clerk Fitzgerald noted all Board members were present as noted above.
Acknowledging Publication of Public Hearing Notice – Clerk Fitzgerald
Clerk Fitzgerald stated the notice of the public hearing was published in the Suburban Life Newspaper on November 21, 2018.
Presentation of the 2019 Operating Budget – Finance Committee Member Rudolph, Manager Velkme and Finance Director Turi
Village Manager Velkme noted the Board received a budget summary document that she prepared and a copy was placed at the dais for each Board member's convenience.
Director Turi presented the fiscal year 2019 budget. The budget process started in August and continued until today. Trustee Allen found two omissions that were corrected. Director Turi redistributed the fiscal year 2019 recap and a copy was provided for each Board member at the
dais. The proposed budget includes 15 separate funds, which is consistent with prior years. The total budget for 2019 is $31,501,179 with corresponding revenue of over $32,000,000. The largest fund revenue source is property taxes, which demonstrates that our housing stock is our largest and greatest asset. Water and sewer charges represent the second largest revenue source at approximately $4.5 million annually. Also highlighted in the revenue source slide are the general obligation referendum bond proceeds at $3.5 million, which is the second of the three bonds that we will be issuing with the 2016 roadway referendum, and the IEPA loans proceeds at approximately $4.5 million. These two line items represent the construction costs that will be incurred in 2019.
Director Turi then reviewed the expenditures from all 15 funds. The largest category of expense is salaries and benefits at $8.3 million, followed by contractual services, which the Village uses to pay for all operating services, at approximately $6 million. Water and sewer capital expenses follow closely at approximately $5.3 million in 2019 as it will be a very productive year for capital. This is followed closely by roadway capital at $2.2 million.
The General Fund, which is the Village's largest fund, will have revenue that will include a 4% increase in property taxes, no new fees and no increases in existing fees. On the expenditure side, salaries and wages will increase 2.5%, the health insurance increase, which is very favorable, is 3%, the Police Pension contribution was increased by 12.8%. A new program, called the Tollway Program, was established to account for all unfunded expenditures related to the expansion of I-294. Director Turi then shared a General Fund revenue pie chart that reflected revenue by type. The Village realized a pleasant 8% uptick in sales tax in 2018 over 2017. Income tax, which is a local government distributive fund, at $1.2 million in revenue is dependent on the economy and whatever local legislators do to balance their budget, which may affect the Village's share. In total, the Village is anticipating receiving $11.8 million in revenue in the General Fund.
Director Turi shared the General Fund Expenditures slide. Salaries and benefits are the largest component at approximately $6 million, followed by contractual services at $3.2 million. Director Turi pointed out that the contribution to the Police Pension Fund, at $1.3 million, is based on an actuarial determination and is part of the levy that was discussed in the previous hearing
Director Turi explained the General and Capital Improvement Funds Operating Budget slide that demonstrates that the general operations, exclusive of capital and water, are approximately $12.5 million dollars to provide the Village's basic services.
A snapshot of the Capital Improvement Fund followed, with expenditures broken out by type, as well as by organization. Director Turi noted that in the Municipal Services organization, of the $307,000, about $90,000 is being used to repair and rehabilitate the structure of the historical Water Tower. The Village values the asset and we are using a Special Purpose Fund to make the necessary improvements. In the Fire and Emergency Services organization, the mandated replacement of the department's self-contained breathing apparatus is included in the $218,000 expenditures planned for 2019. Director Kenny elaborated on the need for this equipment that represents an unfunded mandate to the Village. The Department of Fire and EMS has written
various grant requests to attempt to secure funds to replace the air packs that include the latest safety standards. The deadline to replace the equipment is May 2020. This expenditure for 2019 represents approximately half of the total expenditure. The department has made an effort for grant funds and in the event we are successful, the Village would only be required to contribute $10,000. The grant identified that we are a department that should strongly be considered for grant funds since we are a paid-on-call department. The results of the request should be known by late spring or early summer 2019. According to Director Kenny, Director Turi has done an excellent job of providing justification for grant monies to assist us in obtaining this life-saving equipment. President Gallagher thanked the Chief for repeatedly attempting to secure the grant. She asked Chief Kenny to advise if she could assist in any way with legislators to increase our chances of receiving grant funds for this equipment.
Director Turi moved on with a presentation of a graphic depicting 2019 roadway projects that will be funded with $1,600,000 in roadway referendum bond proceeds for the concrete reconstruction and MFT allocations of $620,000 for the asphalt resurfacing work. Director Turi then explained that during the course of the year, staff has worked on a 5-year plan that outlined capital projects, changes to operating expenses due to the maintenance of the reverse osmosis plant process, and future debt service to fund capital projects. Also reviewed was the adequacy of the water/sewer rate to support the activity of the next 5 years. The Finance Committee along with the Public Works and Water Committee and Infrastructure Commission reviewed the plan. At the last meeting, it was recommended that in order to support the 5-year plan, that the water/sewer rate should be increased from $12 to $14 per one thousand gallons and the capital maintenance fee should be increased from $5 to $7.50 per billing cycle. The fiscal year 2019 budget presented this evening includes those increases effective January 1, 2019. For fiscal year 2019, water/sewer is allocated with the largest component of the $14 going toward operating expenses at $9.10, followed by $2.47 to debt service, and $2.43 to capital (non IEPA). That allocation will shift from year to year as the capital amount fluctuates and as the Village determines to establish a capital reserve to cover unforeseen occurrences.
Capital projects for water and sewer are segregated into two categories: IEPA funded and non IEPA funded. The IEPA funded projects which total $4,466,792 are not the total cost of the projects but what the Village will budget for next year to be spent. Our budgets are allocated on a cash basis and we are allocating what will be spent next year. The three major projects for 2019 are Well #5 (drilling, pumping equipment and transmission main), Garden Market standpipe painting, and the Clausen Avenue reconstruction project which is done in tandem with the roadway reconstruction work. There are funds for the surface and for the water main underneath the roadway. Design engineering and inspection engineering for those three main projects are also included. For non-IEPA projects, there are three planned in 2019 including the Ridgewood Oaks Detention Basin, which was budgeted in 2018 but deferred until 2019. The Village budgeted $370,000 and over time, the Village will be reimbursed for that work through special service area funds, Roadway repairs are budgeted at $125,000 and Central Avenue sewer project is budgeted at $350,000. We are still determining if the grant funding grant will be awarded to the Village and if it is not, the Central Avenue sewer work will most likely not occur. Various other projects that are maintenance in nature are planned in 2019.
The final graphic presented by Director Turi presented a snapshot of funding levels for the Police
and Fire Pension Fund for the period of 2008 through 2016. In 2017, the Village had an untick in Police Pension Funding but this is based on results of the 2017 investment portfolio. The Village will be submitting the results of 2018 to our actuary that will likely cost the Village a little extra with the results of the 2018 market being so poor this year. Fire Pension is stable at 88%. There is only one beneficiary in that fund and the Village will continue to fund at the same rate.
Director Turi thanked Manager Velkme for her guidance as well as Director Turi's fellow staff members for their work on the 2019 budget. She said staff believes this is a fair and representative budget for the level of service that the Village provides. President Gallagher said the entire Board was also present in the review of the water/sewer fund increase as well as the capital maintenance fee increase. This is a necessary increase for critical infrastructure improvements to insure clear, quality water to our residents, which the Board does not take lightly, but feel it is important to implement the increase to keep the Water and Sewer fund as a fully independent, enterprise fund.
Questions and Comments from Board Members
Trustee Allen asked what rate of return was included in the assumption. Discussion followed.
Questions and Comments from the Public and Press
Resident Tom F asked if any construction on the roadway on Hillgrove Avenue was planned for during the Well #5 construction. Director Supert said that markings on the street were related to survey work for the transmission plan from Field Park to the water treatment plant. The actual disruption to Hillgrove will be relatively minor. A partial closure will be needed when the directional boring is being completed. These would typically be partial closures with one lane remaining open per Director Supert. Details and schedule will be forthcoming.
The resident then commented that he believed fee for red light camera violations were exorbitantly high. He said the fee for right turn on red penalties seems excessively high for minor violations. President Gallagher thanked him for his comments.
Discussion of Adoption Schedule
President Gallagher said the Board of Trustees would vote on adopting the proposed 2019 budget on December 17, 2018. President Gallagher asked for a motion to place the ordinance approving the 2019 budget on the omnibus vote list scheduled on December 17, 2018.
MOTION:
Trustee Rudolph moved, seconded by Siffermann. The motion passed on a unanimous voice vote.
President Gallagher asked if there were any amendments to the fiscal year 2018 budget. Director
Turi confirmed there were not.
Close the Public Hearing - President Gallagher
Trustee Tymick moved, seconded by Hansen, to close the public hearing.
President Gallagher closed the public hearing at 7:28 p.m.
CONSIDERATION OF AGENDA ITEMS
PUBLIC WORKS AND WATER – TRUSTEE ALLEN
Trustee Allen said the Infrastructure Commission, Public Works and Water Committee and staff would be revisiting the November 2016 roadway referendum construction cost estimates, including design and engineering inspection costs, to determine what in aggregate that means and what impact it may have on the 9-10 years remaining on the roadway referendum program. President Gallagher noted this is the roadway referendum program that residents approved in November of 2016. She said that is a prudent idea.
PROPERTIES AND RECREATION – TRUSTEE HANSEN
No report.
FINANCE – TRUSTEE RUDOLPH
Ordinance Directing The Cook County Clerk's Office To Reduce the 2018 Tax Levy in a Certain Manner According to the Provisions of the Tax Cap - Separate Calculation for Village and Library Levy
Ordinance Directing the Cook County Clerk's Office to Reduce the 2018 Tax Levy in a Certain Manner According to the Provisions of the Tax Cap
Ordinance Levying Taxes on Real Property Within the Village of Western Springs, Cook County, Illinois for the Fiscal Year Beginning January 1, 2019 and Ending December 31, 2019 (2018 Levy)
Ordinances Approving Various Annual Levy Abatements for Alternate Revenue Bond Issues
Ordinance Approving the Village of Western Springs Fiscal Year 2019 Annual Budget (Beginning January 1, 2019 and Ending December 31, 2019)
Trustee Rudolph reiterated the tax levy and 2019 budget information presented by Director Turi and Thomas Ford Library Director Bodewes and said the approval ordinances listed above will be on the omnibus vote list scheduled on December 17, 2018
Ordinance – Water/Sewer Rate and Capital Maintenance Fee Increase
Trustee Rudolph presented an ordinance providing for a water/sewer rate and capital maintenance fee increase. Trustee Rudolph added that the water/sewer rate increase is not taken lightly and she looks forward to the Village communication to residents helping to explain those rates and show comparative information on neighboring communities' water rates. President Gallagher said that communication will also show where the dollars go.
Trustee Allen asked Director Turi about the abatement ordinances. Director Turi said the abatement ordinances are needed to reflect that those bond ordinances are alternate revenue source bonds. The levy proceeds are not used to pay those bonds off. Water and sewer rate charges are used to pay off those bonds. Each year the Village has to abate the ordinances so that they are not included in the levy.
PUBLIC HEALTH AND SAFETY – TRUSTEE SIFFERMANN
A) Review of Crossing Hillgrove and Central
Trustee Siffermann reported on this matter of concern and safety issue at the crossing of Hillgrove and Central Avenues, which was identified by a resident, Val Price, who in September contacted the Public Health & Safety Committee. This matter was vetted at the Public Health and Safety Committee recently. The Transportation and Safety Commission look at the intersection where the presence of a crosswalk improvement that could identify and improve the safety of that intersection for pedestrians, in particular, who are crossing Hillgrove heading south toward the tracks. This matter resulted in the Commission sending this matter to the Public Health and Safety Committee for review. The Committee met last week and felt this location could be improved with installation of a portable stop sign that is similar to the ones by Clausen and Hillgrove. The Committee believes there is merit in this and are recommending approval and adoption of an ordinance making this change. President Gallagher added the item to the omnibus vote list on December 17, 2018. Trustee Tymick asked about the cost of the signage. Director Supert said the cost is approximately $1,000 per sign.
B) Holiday Safety Reminder
Trustee Siffermann encouraged everyone to consider the information in the Holiday Safety Reminder presented information by Chief Budds. This information will be shared with residents on social media and the Village website. Trustee Siffermann encouraged residents to review the information including vehicle safety tips, shopping safety ideas, household safety suggestions and one item Trustee Siffermann feels is very important, social hosting and driving tips. It is prudent for all to consider the safety of our guests when hosting parties
including alternative transportation for those who may need some assistance to arrive safely back home and to provide non-alcoholic beverage alternatives. Trustee Siffermann also added a reminder to never drink and drive. Trustee Siffermann encouraged residents and businesses to join the neighborhood watch group.
President Gallagher expressed her gratitude to resident Val Price for taking the time and for bringing the information about the crosswalk at Hillgrove and Central to the Board's attention.
Trustee Allen noted that the Village receives a few notices of identity theft each month. Trustee Allen suggested residents review the Chief's safety tips including immediate report of lost or stolen card, review of bank and credit card statements regularly, review of explanation of benefits from health care providers to make sure any charges are for services, which were actually provided. Trustee Allen said his personal favorite is to place a credit freeze with the three main agencies, Equifax, Experience and Transunion, which is almost free or a nominal cost, which prevents or blocks others from accessing your credit file.
GENERAL GOVERNMENT – TRUSTEE TYMICK
A) Refuse and Recycling Contract Extension
Trustee Tymick reported on two items that the General Government Committee discussed earlier this evening in committee. Trustee Tymick updated the Board on the committee's refuse and recycling efforts. Staff has been in discussions with the Village's current provider, Republic Services, about an extension of the existing contract that would allow us to explore our options. We have come to an agreement with Republic on a one-year extension. We had hoped to come with a little shorter agreement but that did not work out. The Committee believes the one-year extension will give us ample time to complete the process. There will be a slight adjustment in fees from Republic during that year tied specifically to recycling. The situation has flipped and whereas recycling once was lucrative for the collectors in that they could reap some value from what they collect, now it is actually the opposite, and they have to pay to dispose of that. Residents will see an adjustment to their rates and hopefully as we work through the process with either Republic Services, or any of the other participants, in an RFP; we can see a recoup through a switch to carts versus bags and some other things along that line. Relative to the RFP itself, we are looking to include four and possibly more bidders in the process. Staff is looking to issue the RFP in the early part January and hoping to have things wrapped up in April so that this Board can take action on a new contract.
B) Raffle License Request Western Springs District 101 Band and Orchestra
Trustee Tymick said the District 101 Band and Orchestra Association has put forward an application to hold a raffle that is small in nature, with a $ Ticket sales will be in February with a drawing on March 12, 2019. The Committee found this acceptable and will put this forward to the Board on omnibus on December 17, 2018 for approval of issuance of the license with a waiver of the fee and bond requirement.
PLANNING AND ZONING - TRUSTEE TYRRELL
Trustee Tyrrell reported that the Planning and Zoning Committee met earlier in the evening to discuss Well #5. The property is zoned R-2 family residential and the R-2 zoning classification designates municipal utilities and services as needing a conditional use. The Village is the applicant for a conditional use permit for this property. What is anticipated, besides the size of the well that is mostly underground, is a structure to hold the electrical conduits and other equipment on that site on the Village's property. This is a 12' x 20' structure, roughly brick, which will not be fenced in. The structure is for housing of components inside. The Planning Zoning Committee is passing this recommendation of approval on to the Plan Commission for their review.
VILLAGE PRESIDENT GALLAGHER
President Gallagher reported that this morning she had the pleasure of attending Congressman Lipinski's Citizen of the Year Award Breakfast along with Communications Manager Selmin Cicek. Former Village President and current resident Saranne Milano as recognized as one of 17 exemplary senior citizens within the Congressman's 3rd District. It is quite an honor. Saranne was the first female president of the Board in 1997. She was responsible for helping with the rehab of the train station and was integral for securing funding for the pedestrian underpass near Clausen Avenue. It is a beautiful and safe structure for students and pedestrians to cross the tracks. President Gallagher urged everyone to think of Saranne Milano whenever he or she passes that area. She added that Congressman Lipinski's father, William, helped the Village secure the funding for the underpass.
The United Caucus Party of Western Springs held an all Village Caucus meeting on November 28, 2018 at McClure Junior High. Elected government officials of Western Springs' Village Board, Library Board and Park Board are nominated and elected through a single-party nonpartisan town hall meeting system, or “Village Caucus” of its residents. All residents of voting age are Village Caucus Party members. Nominated candidates will go on the Caucus slate for the April 2, 2019 election. The candidates are as follows:
Library Board: Jean Carroll, Cheryl Hanson, and Meg Yeakley (2-year term) Park Board: Martin Lagler, Meg Heron Blake and Doug Stoltz Village Board: Nicole Chen, Al Fink and James John.
President Gallagher said three very qualified trustees are going off the Board but she looks forward to welcoming three new Board members in the spring of 2019.
President Gallagher attended a Willowbrook Town Hall meeting on November 29, 2018, run by US EPA regarding Sterigenics. The US EPA said more testing is needed before they can determine the risk. The original testing was faulty and the air testing must be repeated. US EPA will return with results and an action plan in the first quarter of 2019.
The Green Team responsible for Styrofoam collection the first Saturday of every month is expanding their collection efforts to include burned out or broken Christmas lights and strings for the holiday season. Collection boxes will be placed at True Value, the Library and Village Hall to help defer those items from the landfill.
The WSBA had to cancel the Winter Wonderland last Saturday due to the weather. Santa still was able to see visitors with tickets at a church. Santa will also be available next Saturday from 10 – 2 pm at the Tower Green weather permitting.
President Gallagher thanked our Public Works crew for coming in over the weekend to clean out the inlets that were clogged with a confluence of leaves, rain and snow that caused localized street flooding. The efforts of the Public Works crew allowed the water to move and reduced street flooding.
On December 10, 2018, Congressman Dan Lipinski is hosting a meeting for commuters to meet with BNSF and Metra regarding recent problems and issues on their lines. That meeting will be held at 7:00 p.m. at McClure Junior High and is open to the public.
VILLAGE MANAGER VELKME
Manager Velkme provided an update on the Johnson Avenue roadway project from Municipal Services Coordinator Biernacki.
Johnson Avenue
The majority of concrete items have been completed. The only remaining pavement to be completed is the reconstruction of the intersection of Johnson/45th (delayed due to the ComED utility pole issues). That intersection will be poured tomorrow and Wednesday and should be fully re-opened next Monday. Residents on Johnson currently have full access to their driveways. Restoration of the parkway will occur in the spring. The parkways will be re-graded for the winter to remove any trip hazards.
Lawn Avenue
Roadway is completed and re-opened for public use. Asphalt work at Lawn/Elm and Lawn/Burlington will occur this week. The resurfacing of Post Office Drive may also occur this week but could potentially be delayed until the spring. Businesses on Lawn Avenue have parking and sidewalk access restored. The east and west alleys on Lawn will be available for delivery truck access later this week. The southwest sidewalk at Burlington/Lawn will be poured tomorrow or Wednesday, which will close out all sidewalk work on Lawn. All landscaping work (sodding, brick pavers, tree planting, kiosk foundation, planters, etc.) will occur in the spring. Landscaping areas will be filled with compacted stone for the winter.
Regarding the leaf pick-up program, the Public Works Department will complete one final round this week. They were in Field Park this week. A street sweeper will be out to clean-up the streets from the leaf debris.
Manager Velkme said she finally received the Tollway noise study on Friday. It is a very large file with a great deal of information. The study itself is over 300 pages. This information will be posted on-line once staff reviews to see if there is a simpler way to access the information. Trustee Siffermann asked if there was an executive summary available to review. Manager Velkme said there is not. Manager Velkme will work with staff to determine how to put the information on the website for public viewing. While a summary would be helpful, likely the entire large document will be available. Trustee Tymick recommended a few copies be provided at the Library for viewing.
VILLAGE ATTORNEY JURUSIK
No report.
OTHER
RECESS TO CLOSED SESSION FOR THE PURPOSE OF DISCUSSION OF Collective Negotiating Matters Between The Village and Its Employees Or Their Representatives, Or Deliberations Concerning Salary Schedules For One Or More Classes Of Employees (5 ILCS 120/2(c)(2)).
MOTON:
Trustee Tymick moved, seconded by Hansen, to Recess to Closed Session For the Purpose Of Discussion Of Collective Negotiating Matters Between The Village and Its Employees Or Their Representatives, Or Deliberations Concerning Salary Schedules For One Or More Classes Of Employees (5 ILCS 120/2(c)(2)).
The motion passed on a roll call vote. Voting aye: Trustees Hansen, Tymick, Allen, Rudolph, Siffermann and Tyrrell at 7:54 p.m.
With no further business to come before the Board, President Gallagher asked for a motion to adjourn.
MOTION:
Trustee Tymick moved, seconded by Siffermann, to adjourn the meeting. The motion passed on a unanimous voice vote. The meeting adjourned at 9:02 p.m.
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