Village of Berkeley Board met February 20.
Here is the minutes provided by the Board:
1 President Lee called the meeting to order at 6:30 p.m.
2 Pledge of Allegiance
3 Roll Call
Present: Trustees Salemi, Grenier, Graf-Stone, Washington and Perez
Also present: Village Administrator Rudy Espiritu, Fire Chief Michael Kuryla, Police Chief Phil Smith, Superintendent Joe Wagner and Village Attorney Jim Binninger.
4 Presentations and Appointment
4.1 Oath of Office to Larry W. Hammar as Village Trustee – Congratulations.
5 Public Hearings
5.1 Vacation of an Alleyway (north of and adjoining 5440, 5430 and 5434 St. Charles Road and east of Sunnyside Drive) – hearing to be continued to March 6, 2018
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x x
Herb Washington x
Jerry Perez x
Voice Vote
Motion Carried
6 Public Comments and Questions (Consent Agenda Items Only)
Please limit comments to five (5) minutes in length, unless further granted by the Board.
7 Consent Agenda
The matters listed for consideration on the Consent Agenda are routine in nature or have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting.
7.1.1 Village Board Meeting Minutes from February 6, 2018
7.1.2 Executive Session Meeting Minutes from February 6, 2018 (Not for Release)
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x x
Herb Washington x
Jerry Perez x
Motion Carried
8 Claims Ordinance
8.1 Motion to Approve Claims Ordinance #1385 in the amount of $166,515.68
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x
Herb Washington x x
Jerry Perez x
Motion Carried
9 Committee Reports
9.1 Administration and Technology (Chair – Vacant; Co-Chair Trustee Washington)
9.1.1 Trustee Liaison Report – No report
9.1.2 Monthly Report
9.2 Finance (Chair – Trustee Graf-Stone; Co-Chair Trustee Salemi)
9.2.1 Trustee Liaison Report – No report
9.2.2 Monthly Report
9.2.3 Presentation of the FY 18-19 Village of Berkeley Budget – Village Administrator Rudy Espiritu shared with the Board that for the last ten years, with the exception of one year, the Board has approved a deficit Budget. However, when the fiscal year was over, we always came out better then what the fiscal year was actually budgeted. This upcoming fiscal year we have a deficit of $225,000. We actually started with a deficit of $500,000, but we have made various cuts and personal changes and are now left with the deficit of $225,000. The hope, and as past practice shows, is to come out with a balanced budget by the end of the fiscal year. Revenues in this budget, there are no tax or fees increase included. Our expenses are going up, but our revenues have stayed the same. To help with the revenues we can consider a billboard on the Eastside of the Tollway. If the Board agrees, we will fill out the application and send to Springfield for consideration. Due to the Tollway expansion, we have been told that our present Billboard and Towers will have to go down (at least temporarily). When this happens the Village will lose hundreds of thousands of dollars. We are now in the process of planning for this, when the time comes to taking the billboard down, we hope to be able to make it digital (which will be a higher percentage of revenue) and move it elsewhere instead of keeping it down temporarily. The same for the cell towers. If for some reason the cell towers cannot go up, Trustee Perez suggested using the Water Tower for cell antanaes.
Personal cost is 80% of the General Fund, and so since we have some expenditure issues Village-wide, we have recommended some personnel changes, all of the changes will impact every department. Once the Board approves, we will implement the changes effective May 1st. Other cuts we are considering are the Senior Club fund from $2000 to $1000. The Berkeley Baseball from $5000 to $4000, the Garden Club from $3000 to $2000 and Events from $30,000 to $26,325. Even though we had to make certain cuts in our General Fund, overall our other funds are very healthy. We have many projects that we have budgeted for and applied for grants that either are being considered and/or have received. Vehicle replacement, we have to replace our Sweeper next year. (Presentation of why it needs to be replaced will be in the future).
Strategic Plan – This helped us to allow us to focus on what we should budget and what needs to be budgeted. Collaboration with Government partners – We will be having a roundtable meeting in Spring of 2018.
Mayor Lee and Administrator Espiritu are planning to meet with the various Government Agencies individually and then all together at the Roundtable meeting.
Economic Development - we have budgeted about $25,000 in our TIF
Funds for a Marketing Study. We also have budgeted for Financial Software.
Budget available for public inspection on March 7
Public Hearing on March 20
Budget Approval by the Board on April 3
Fiscal Year begins on March 1
9.3 Building, Zoning, and Property Maintenance (Chair – Trustee Washington;
Co-Chair Trustee Perez)
9.3.1 Trustee Liaison Report – No report
9.3.2 Monthly Report
9.4 Public Safety and Health (Chair – Trustee Salemi; Co-Chair Trustee Grenier)
9.4.1 Trustee Liaison Report – No report
9.4.2 Monthly Report- PD – No report
9.4.3 Monthly Report- FD - No report
9.4.4 Fire Staffing Plan Presentation – Chief Kuryla presented the Berkeley Fire Department Staffing 2018. Chief Kuryla shared past Staffing Plan and in 2015 gave a presentation of how the Fire Department was understaffed. Although we are now in a better place with staffing, the Fire Department is very fluid with members leaving and starting on a regular basis. This is very common for a part-time fire department. We also need two more Lt’s. – Need to designate trained in charge officers rather than “acting officers” (also delegate department duties) 2 were lost since he started as Chief. The Berkeley Fire Department’s turn-out time averaged 10 minutes (2012 and prior) when the station was unmanned (even up to 20 minutes) as of 2017, Time from dispatch to enroute was 1:50 for EMS and Fire calls. We are providing a much improved and quicker service to its residents. We are doing it with a much higher level of expertise in EMC (going ALS) and much quicker response to fire and emergencies.
9.5 Public Works and Water (Chair – Trustee Grenier; Co-Chair Vacant)
9.5.1 Trustee Liaison Report – No report
9.5.2 Monthly Report
9.6 Community and Intergovernmental Relations (Chair – Trustee Perez; Co- Chair Trustee Graf-Stone)
9.6.1 Trustee Liaison Report – Trustee Perez attended the once a month meeting Berkeley Neighborhood Watch. They continue to grow their volunteers. They are requesting if possible an announcement on the electronic board that Berkeley is a Neighborhood Watch Community and if any, announcements, as well as, a permanent board for their sign. President Lee suggested maybe a banner would work for them. But, President Lee and Administrator Espiritu, both suggested that staff will meet with the Neighborhood Watch to find out how they can assist them.
9.6.2 Monthly Report
10 Village President
10.1 President’s Report – Looking forward to a Roundtable meeting with the Library, Park District, etc. in the near future to present our Strategic Plan.
Trustee Salemi, Perez, and I attended the WCMC (West Central Municipal Conference) on Saturday which was very informative. Board please review the proposed Committee Assignments.
10.2 Upcoming Events
10.2.1 03/06/2018 – Board Meeting @ 6:30 pm
11 Village Administrator – No comments
12 Village Attorney – No comments
13 Public Comments and Questions
Bonnie Routen – 5625 Murry Dr. – On behalf of my husband, thank you for giving him the opportunity to possibly have stood as Trustee and congratulation to Mr. Hammar. On behalf of the Bellwood Lions Club, we need a representative from Berkeley. Invitation to the West Cook Boys and Girls Club Annual Dinner Dance on March 10 at the Empress Banquet Hall in Elmhurst. Tickets are $100 and the Theme is Happy Days.
14 Executive Session
14.1 Motion to enter into Executive Session to consider the:
a. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employee(s) 5 ILCS 120/2 (c)(1)
b. Collective Bargaining, Salary Schedules; categorically 5 ILCS 120/2 (c)(2)
c. Appointment/Removal for Public Office or Attorney 5 ILCS 120/2 (c)(3)
d. Consideration to Purchase, Lease (Buy), or Acquire Specific Real Estate Property 5 ILCS 120/2 (c)(5)
e. Setting Price for Sale/Lease Specific Real Estate Property 5 ILCS 120/2 (c)(6)
f. Security Procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2 (c)(8)
g. Probable or Imminent and Pending Litigation 5 ILCS 120/2 (c)(11)
h. Establish Reserves or Settle Claims (Tort) 5 ILCS 120/2 (c)(12)
i. Consideration of Release of Executive Session Minutes 5 ILCS 120/2 (c)(21)
15 Action to be Taken as a Result of Executive Session
16 President Lee adjourned the meeting at 8:30 p.m.
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x
Herb Washington x x
Jerry Perez x
Voice Vote
Motion Carried
http://www.berkeley.il.us/vertical/Sites/%7BB4877CC9-5533-47FA-94DE-B3C09F1665AB%7D/uploads/Board_Meeting_Minutes_February_20_2018.pdf
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