West Cook News

Western Springs Public Health and Safety Committee met January 4.

Here is the minutes provided by the Committee:

Members Present:

William Siffermann, Chair

Berry Allen, Trustee

Staff Present: Chief Patrick Kenny, Fire & EMS

Chief Brian Budds, LES Deputy Chief Gary Mayor, Fire & EMS

Shaun O'Connor, LES

Staff Not Present:

Deputy Chief Daniel Albrecht, LES

Electronic Attendance: None.

#1 Call to Order and Approval of Minutes

The meeting was called to order at 7:00 am on Thursday, January 4, 2018.

Chair Siffermann noted a grammatical error on page three, paragraph six.

-Previous statement: Chair Siffermann stated that the message and perception in the budget should show that we are increasing the safety of our residence.

-Amended statement: Chair Siffermann stated that the message and perception in the budget should show that we are increasing the safety of our residents.

Trustee Allen asked for the minutes to clarify a statement on page three, second to last paragraph.

- Previous statement: Chief Budds reported that the department is not asking for any new vehicles and that line item can be zeroed out.

- Amended Statement: Chief Budds reported that the department is not asking for a new vehicle in the Administration line item and the line item can be zeroed out.

In addition, Trustee Allen reported a grammatical error on page five, paragraph six.

- Previous statement: The Village is also reimburse for overtime.

- Amended Statement: The Village is reimbursed for overtime.

Motion: Trustee Allen made a motion to approve the minutes, as amended, of the November 7, 2017 meeting. Chair Siffermann seconded the motion to approve the minutes and they were approved by unanimous vote.

#2 Public Comments

None.

#3 DLES – Request to purchase vehicles

Chief Budds went over Deputy Chief Albrecht's memo for a request to purchase two new squads and to declare one squad surplus property. The Police Department is requesting this Commission to authorize the purchase of two new police vehicles at a total not to exceed $56,006.00. These new vehicles were budgeted for FY 2018, as part of our Capital Improvement Program. The replacements are for one police squad that was declared surplus last year because of a vehicle crash. The second vehicle would replace one of our older squads. The older squad is addressed at the bottom of the memo.

We would like to declare that vehicle as surplus. It is a 2014 Ford Taurus with 63,125 miles. The current trade in value is unknown due to the lag time from the time a squad is purchased and the time they are delivered from the dealership. The new squads have to be equipped and the graphics have to be added. This may result in the vehicle staying in our rotation until the summer time. There is a possibility that the vehicle may be repurposed somewhere else in the Village.

The new vehicles would be the Ford Utility all-wheel drive Police Interceptors. We currently have four in our fleet. They are best suited for our needs due to having more room for all the equipment officers require and are higher off the ground in case of flooding or snow.

The SUVs are about $1,500 more than the sedan style, so pricing is comparable. These two squads would be added to our marked patrol fleet, bringing the total fleet up to eight.

The purchase would come from Currie Motors located in Frankfort, IL. The combined cost is not to exceed $56,006.00, as stated in the Suburban Purchasing Cooperative contract price that Currie Motors was awarded in the regional bid purchase.

Chair Siffermann asked if the surplus vehicle could be used as an undercover or decoy vehicle. Chief Budds responded that there are several possibilities that the vehicle could be used for and could be addressed at a future meeting.

Trustee Allen asked if the 2014 Ford Taurus was the oldest vehicle in the fleet. Chief Budds stated the 2014 was the oldest vehicle in the patrol fleet. The oldest vehicle we currently have is the vehicle the Community Service Officer currently uses.

Trustee Allen asked if the $56,000 total does not include the stripping and equipment costs. Chief Budds reported that was correct, it was only for the squads. Trustee Allen asked if the additional cost could be added to the memo and if we knew the cost. Chief Budds reported that the additional cost could be estimated. The equipment and striping usually costs about 10% to 15% of the cost of the vehicle. Trustee Allen asked if there could be an addendum to the memo or mentioned at the Board Meeting that the $56,000 is not the total cost.

Trustee Allen asked about the vehicle rotation policy. Chief Budds reported that the Police Department currently has their own policy in place. The turnaround for vehicles is usually three to four years. The vehicles are no longer under warranty and tend to need repairs more often. The warranty is usually three years or 36,000 miles. Municipal Services is spearheading a new Village wide policy for the Village's fleet of vehicles.

Chief Kenny added that one of Manager Velkme's first directives was for all Village vehicles be monitored under one department. This new policy will help outline vehicle replacement duration, triggers for replacement, and to make the Village aware of surplus vehicles. The policy is set for review at the upcoming senior staff meeting.

Chair Siffermann agreed that adding the cost of the equipment and graphics to the memo was a good idea in order to display the total cost.

Motion: Chair Siffermann requested a motion to advance this request to the next Board of Trustee Meeting. Trustee Allen made a motion to approve the purchase of two new police vehicles at a cost not to exceed $56,006.00 and to declare one 2014 Ford Taurus as surplus. Chair Siffermann seconded the motion to move the request to the full Board of Trustees and the motion based by unanimous vote.

#4 Other

The Fire Department noted that they have a number of items for the next meeting.

Adjournment

Motion: Trustee Allen made a motion to adjourn the meeting at 7:16 a.m., Chair Siffermann seconded the motion, and the motion to adjourn was approved by a unanimous vote.

http://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_01042018-665