West Cook News

Village of Western Springs President and Board of Trustees met November 13.

Here is the minutes provided by the Board:

Call To Order:

The meeting was called to order at 7:00 p.m.

Pledge Of Allegiance

Roll Call:

As noted above.

Electronic attendance at meeting: None.

Reading Of Agenda - Additions – Deletions:

There were no changes.

Fire Department Recognition:

Chief Kenny recognized Captain Steve Heinzelman for his efforts to help first responders in Houston and Katy, Texas as a result of the hurricane damage that ravaged their communities. To recognize his significant contributions, Deputy Chief Mayor presented Captain Heinzelman with the Merit award which is given to any department member whose actions exemplify the professional standards of the fire service. This award is presented to a member of the fire service who has performed an act of unusual character requiring initiative or ability worthy as viewed by a private citizen or fellow member. Chief Kenny said Captain Heinzelman's stewardship of collection of donations and contributions for the Texas first responders certainly met and exceeded this requirement. President Gallagher congratulated Captain Heinzelman on this achievement and thanked him for his efforts.

Citizen Comments:

There were no public comments.

Consideration Of Agenda Items

1) Public Works And Water - Trustee Allen

A) Capital Projects Summary Report

Trustee Allen presented the Capital Projects Summary Report for Public Works and Water. The sewer televising program is in its third year and is an annual requirement from the Metropolitan Water Reclamation District. This year's program should finish on track and on budget and includes a few deep cleanings. The 2017 Roadway program should also finish on time and on track with an expanded budget of $1.4 million. Some good street rehabilitations were completed in this program. The 2017 Sewer & Water Projects consist primarily of the Rose and Garden project which will be covered elsewhere in the committee report. The Ridgewood Oaks Basin project has been delayed to approximately summer 2018 while homeowner association signatures are obtained and the soil condition is evaluated.

The IEPA loan application has been submitted. The application was submitted and was accepted receiving a categorical exclusion but this does not mean the funds have been allocated to the Village. The categorical exclusion means the application was accepted but has been oversubscribed so that actual distribution has not yet been determined. The Village was told it behooves the Village to demonstrate we are "shovel ready" on projects to improve likelihood of our ability to receive funding on those projects. The submitted application several different subprojects including repainting of the water towers at South Campus and Spring Rock Park as well as water main work under future road projects. The Village is attempting to swap out the potential Well #5 in this loan application depending on how this Board decides to proceed. The application is completed for now.

B) Rose and Garden Project Update

Trustee Allen reported that a meeting was held with residents on November 9, 2017 which was well attended and very constructive. The total cost of the project has not changed but there is a change in the total allocation to the residents. One component of the project that was identified as earmarked to the 15 residents directly impacted which is repairing the water main to the buffalo box, which is in the Village right-of-way, connecting before you connect into your house, will be picked up by the Village rather than the residents. This drops the cost to the residents from approximately $9,500 per house to about $7,000 which is still significant. The second change from the meeting is that the residents asked for more time to decide how to proceed with the plumbing that might be done within their own homes which would be their responsibility and decision. The project has been delayed until 2018 to accommodate additional time to investigate this. The total project includes a portion paid by the Village as well as a portion that the residents will pay.

C) NPDES Capacity, Management, Operations and Maintenance Plan Proposal

The Public Works and Water Committee discussed this matter and recommended the Village approve moving forward with a proposal from Baxter & Woodman and Associates in an amount not to exceed $17,000. This proposal is for assistance from Baxter & Woodman in the development of a plan for the Village on how to become compliant with the new requirements of the IEPA NPDES permitting process. The approval was added to the omnibus vote list scheduled forNovember27,2017.

D) Well #1 Pre-treatment Report

Trustee Allen said Director Supert provided a memo to the Board which was included in the agenda packet. We are getting very close to making a decision on whether to proceed with Well #1 pre-treatment or Well #5, a new well. Staff and the committee have been studying this for approximately one and one half years. This study is really a fall-out from the first time that Well #3 went down for extended maintenance and we had to rely on water from Well #1, untreated, going into our water system and the resulting quality we experienced. A'Jier approximately s or 6 consulting studies on various different options, cost estimates, water quality estimates, and the final study, Well #5 interference testing which is almost complete, the Board will need to make a decision. The interference testing study is looking at if a new Well #5 would impact water quality from existing deep well, Well #3 and Well #4. In two weeks, Director Supert and Water Plant Superintendent Duffy will prepare a package that will summarize and compare the different options before the Board, both in terms of the time line to construct, the cost to construct and the resulting water quality. Subsequent to that meeting in two weeks, there is a joint meeting with the Finance Committee on November 30 to discuss how to finance these projects. To summarize, the Well #1 pretreatment is the temporary solution, and lower cost option, which can be completed a little faster and resulting water quality which will not be as good. This option can be completed in the few hundred thousand dollar range, entails a modification to the water treatment plant and can operate on an if-needed, emergency basis. The other option is the Well #5, new well, which is in the range of $3 million dollars, in 2016 dollars. This is a little longer term project and the Village is attempting to secure IEPA funding for this project. At the November 27, 2017 Board meeting, this report will be presented to the Board. The Board is being asked to provide a decision to staff in the December cycle on which direction to proceed.

Trustee Tyrrell asked when the interference results will be complete. Director Supert said preliminary results from the interference test will be available next week but the final report will be available in several weeks. Trustee Allen said this report could impact the location of the new well #5 depending on the results of the interference testing. Changing the proposed location of the new well could impact the timeline of the project and might require a reevaluation of the pro5ect.

2) Properties And Recreation - Trustee Hansen

A) Capital Projects Summary Report

Trustee Hansen presented the Capital Projects Summary Report for Properties and Recreation projects for the Board's review. The East Train Platform Phase II design is complete. There will be a change order required by Burlington Northern Santa Fe, the ICC and Metra, regarding ADA access to the crossing at Hillgrove Avenue and Wolf Road. This change order is anticipated to be $37,211.73 for additional engineering services. The construction engineering for Phase III is 50oA complete. Construction of the East Train Platform is moving along and work on Saturdays has been occurring, when possible. Approximately $12,000 to $13 ,000 of the not-to-exceed $25,000 premium time has been spent. Upcoming work scheduled includes installation of the brick pavers at the south platform, and excavation for the sidewalk on the north platform. Also pending is installation of the sub-base, framing of the sidewalk, installation of the north platform inlets and the water services, as well as the RPZ, which is needed for the Wolf Road water feature, installation of water proofing at the water feature and pouring of the south stairs. Trustee Hansen asked Director Supert if there is a target date to shut down work or if the work will continue as long as the weather allows. Director Supert said work will continue as long as the weather allows but the BNSF flaggers cannot work past November 20, 2017.

Trustee Hansen reported that engineering work on the Bemis Woods Bike Path is ongoing. A meeting was held on October 17, 2017 and the Forest Preserve is requesting that the Village improve the actual crossing at Wolf Road, north of the Salt Creek Bridge. The Forest Preserve would like to make the crossing safer, however, that request is currently outside the scope of this project so a meeting is plamied on November 8, 2017 to discuss this request further. Discussion followed. President Gallagher asked if a public meeting was scheduled on this matter. Director Supert said a public meeting is scheduled on Tuesday, November 28, 2017, at 6:00 p.m. in the All Purpose Room at Village Hall.

B) Resolution Approving And Authorizing The Execution Of An Independent Contractor Agreement For Professional Services With Christopher Spartz For The Position Of Basketball Head Coach And Coordinator Of The Travel Basketball Program For The Village Of Western Springs Recreation Department (Term: January 1, 2018 To December 31, 2019)

Trustee Hansen presented a resolution and contract renewal for professional services for Mr. Christopher Spartz for the position of Basketball Head Coach and Coordinator of the Travel Basketball Program for the Western Springs Recreation Department for a two year period. Mr. Spartz has been very successful running this program and the Properties & Recreation Committee recommended placing the resolution on the November 27, 2017 omnibus vote list for consideration of approval. Director Alden said this program has expanded greatly under Mr. Spartz' stewardship.

C) WOW Fiber Transfer Agreement

Trustee Hansen reported on the WOW agreement between the Village of Western Springs and Wide Open West, which is a provider of fiber optic cable. WOW is going to be donating some of the fiber optic cable strands to the Village because they are switching over the fiber optic cable ownership or management to Verizon, which is a division of MCI Metro Access Transmission. In various locations in the Village, including at the water tank, the Park District garage, the South Fire Station, the toll way tower, and the Pleasant view Fire Station, WOW is going to be donating some of those fiber optic cables. This is a housekeeping item which will be on the November 27, 2017 omnibus vote list.

D) Safety Village Railroad Gate Update

Trustee Hansen recognized the Burlington Northern Santa Fe railroad for donating a crew to install a railroad gate at Safety Village. The people who run Safety Village said they felt it was very important that the Village had safety gates since we are a community greatly impacted by the railroad. Safety Village now has a safety gate which goes up and down and dings and rings. Trustee Hansen thanked Burlington Northern Santa Fe for their donation of a crew who installed gate.

E) Styrofoam Recycling Update

The Styrofoam recycling program that was started on the first Saturday in November at the Grand Avenue Community Center is going very well. Trustee Hansen shared a picture of all the Styrofoam containers that were collected on November 4. On the first Saturday of each month, residents may bring their Styrofoam containers for recycling. Packing peanuts will not be accepted but Pack, Wrap & Send in Garden Market will take those items.

F) Western Springs Park District Interim Executive Director Named

Trustee Hansen introduced Walter Knake, who has been named as the Interim Executive Director of the Western Springs Park District, effective November 13, 2017. Trustee Hansen welcomed Mr. K?nake and President Gallagher seconded that welcome.

3) General Government - Trustee Tyrrell

A) Ordinance Amending Title 4 (Liquor Control), Chapter l (Alcoholic Liquor) Of The Western Springs Municipal Code Ofl997, Relative To Allowing Certain Mechanical/Electrical Amusement Devices To Be Operated In Restaurants With Class "A" (Full Service Restaurant With A Service Bar) Liquor Licenses; Class "B" (Full Service Restaurant With A Patron Bar) Liquor Licenses; Class "C" (Full Service Restaurant; Beer And Wine Only; No Patron Or Service Bar) Liquor Licenses; Class "D? (Limited Service Restaurant; Beer And Wine Only; No Patron Bar Or Service Bar) Liquor Licenses; And Class "K? (BYOB - Corkage License; Beer And Wine Only) Liquor Licenses And Certain Amendments To Title 3 (Business Regulations), Chapter 4 (Special Business Regulations I), Section 3-4-2 (Amusements And Entertainments) To Prohibit Video Gaming

Trustee Tyrrell presented an ordinance providing for a proposed liquor code change regarding the Touch Tunes juke box and Golden Tee golf game at Salerno's. Salerno's is seeking to add both the golf game called Golden Tee, simulating golf, and the juke box game Touch Tunes. After some discussion, the Board consensus was to continue to prohibit pool tables from allowable games. In the event an entity wishes to install a pool table in the future, they would need to request approval from the Board. The draft ordinance will be modified by Attorney Jurusik and will be placed on the November 27, 2017 omnibus vote list for consideration of approval.

B) Ordinance Amending Title 4 (Liquor Control), Chapter l (Alcoholic Liquor), Section 4-1-l Oa( 10) Of The Western Springs Village Code Ofl997, As Amended, Relative To The Number Of Class "J" (Special Events On Village Owned Property; Beer And Wine Only) Liquor Licenses Which Can Be Issued In The Village Of Western Springs, Cook County, Illinois For Bumba Restaurants Inc. D/B/A Solstice Restaurant For The 2017 Western Springs Christkindl Market Special Event To Be Located On The Water Tower Green Area And Portions Of The Adjacent Rights-Of-Way Of Hillgrove Avenue, Grand Avenue, Lawn Avenue And Walnut Street (Special Event Date: Saturday, December 2, 2017)

Trustee Tyrrell presented a draft ordinance for WSBA's holiday event scheduled on December 2, 2017. WSBA has requested the issuance of a liquor license for the event which will be issued to current liquor license holder, Bumba Restaurants Inc. D/B/A Solstice Restaurant. WSBA plans to offer mulled wine at the event. WSBA President Mike O'Brien and Vice President Craig Mawdsley were present at the meeting to answer any questions. A revised event map was provided to the Board. Riordan Construction has constructed and donated a Santa House for the event. The location of the Santa House has shifted to the west of the walkway in front of the Tower. Santa's House will be up before Thanksgiving and that is where Santa will arrive. The idea of the event has been to bring business to the local establishments. This event keeps the roots of the original walk but also brings the community to the Village. Mr. Mawdsley also indicated the name of the event will be changed to WSBA Winter Wonderland. A marketplace with a heated and open air tent will be a feature of the event. A few tables for retailers including local business owners will be included in the layout to allow visitors to purchase items. Christmas carolers and bands will also be at the event. This is an opportunity to bring families and business together. The event will be held on Saturday, December 2, 2017 from 2 until 7:00 p.m. and Santa will arrive at 2:30 p.m.

Trustee Hansen asked if the Santa House will remain up all season. Mr. Mawdsley said this is something which will be targeted for next year. Tmstee Allen asked if advertising outside the community was planned and Mr. Mawdsley confirmed that it was.

President Gallagher remarked that the lighted tree which Public Works placed on the Village Tower Green looks quite majestic and will light up the entire Tower Green area. Director Supert said the Public Works crew came up with this idea when no large tree was donated this year for this purpose and he thinks they did a great job on it. Attorney Jurusik will revise the event name in the draft ordinance which will be on the omnibus vote list on November 27, 2017 for consideration of approval.

C) Resolution Approving The Issuance Of A Raffle License Under Title 3 (Business

Regulations), Chapter 12 (Charitable Games, Raffles, Bingo And Other Games Of Chance Regulations) Section 3-12-3 (Raffles) Of The Western Springs Municipal Code Ofl997, As Amended, For Applicant Lyons Township High School Parent Teacher Council (LTHS PTC) Of Western Springs, For Their 2018 Post Prom Event With A License Fee Waiver And Bond Waiver

Trustee Tyrrell said the Village received a request for a raffle license from Lyons Township High School Parent Teacher Council (LTHS PTC) in conjunction with their 2018 Post Prom event. This entity is well-l=,nown in town and the recommendation of the committee is to approve the license request with a waiver of the fee and bond requirement. State law requires the Village Board to review these types of raffle applications. The approval resolution will be added to the November 27, 2017 omnibus vote list.

D) Request for Windows Server Upgrade

At the November 9, 2017 General Govermnent Committee meeting, Director Schramm requested approval to purchase a Windows server upgrade. This purchase would include 42 - 2 core licenses, plus the user client access licenses (Village requires 60 user and 15 machine licenses). The total cost would for all required licenses is $21 ,682.77. The licenses would be purchased from CDW Govermnent under the Microsoft ?Select? program government pricing schedule. Director Schramm provided additional information about the need for this server upgrade to the Board. With no objection from the Board, the approval of the purchase was added to the November 27, 2017 vote list.

4) Public Health And Safety - Trustee Siffermann

No report.

5) Finance - Trustee Rudolph

A) Call for BOLI

Trustee Rudolph requested a Board of Local Improvements (BOLI) meeting to address payment and reimbursement requests for Timber Trails. The Finance Committee will review the request and make a recommendation to the Board regarding approval. President Gallagher set the BOLI meeting for Monday, November 27, 2017, at 6:59 p.m.

B) Police Pension Fund

Trustee Rudolph reported that the Police Pension Board met on November 8, 2017 and reviewed the fund performance, which has been very strong for the past year. One of the funds, the Holland Fund, was closing down so the Police Pension Fund moved out of that. The Board is evaluating a new fund for 2018 and is planning a reallocation amongst funds in order to meet the statutory requirements for fixed income. That requirement will re-evaluated for the November 30, 2017 fund totals.

C) Fire Pension Fund

Trustee Rudolph reported the Fire Pension Board met on November 8, 2017 and reviewed the investment portfolio and set the meeting dates for next year.

D) Resolution Determining the Estimated Property Tax Levy for Year 2017

Trustee Rudolph presented a draft resolution determining the estimated real property tax levy for the year 2017, to be collected in 2018. As a non-home rule community, the Village must comply with the Property Tax Extension Limitation Law (PTELL) which limits the increases in property tax extensions. Increases are to be the lesser of 5%, or the increase in the National Consumer Price Index (CPI). The Village has capped and non-capped portions of the levy. The capped portion of the levy will be $5,343,835, which combines the 2.1 % CPI and 2.89% increase based on new growth. Additionally, the non-capped portion in the amount of $1,351,394 has been increased by 39.30%, due to the addition of the Series 2017 Referendum General Obligation Bonds, which were approved in November 2016. The Village's proposed levy is $6,695,230, which is a 10.49% Increase.

The estimated total levy included in the draft resolution is $8,076,701. That amount represents the combination of the Village' s levy of $6,695,230 and the Thomas Ford Memorial Library levy of $1,3 81,271. The approval of this resolution announcing the proposed amount of the levy was placed on the November 27, 2017 omnibus vote list. A full budget packet will be provided to the Board of Trustees on November 27, 2017.

E) ResolutionApprovingBudgetAmendmentsandaTransferover$10,OOOtothe Fiscal Year 2017 0perating Budget in the General and Recreation Fund

Trustee Rudolph presented a draft resolution which included several budget amendments and transfers over $10,000. Chief Budds requested a budget amendment to cover a few different items including equipment maintenance contracts, changes due to the LTACC, and the dissolution of the ETSB, which has resulted in some increases to the Village's costs. The budget amendment totals $94,091 for operating budget changes due to staffing and the LTACC changes.

Director Alden has requested $25,000 in capital improvements for the Recreation Center HVAC project and improvements in the Kensington School Day Care area.The fund has adequate funds available to make that transfer.

Further discussion about Chief s Budds budget request followed. Expenditures which had historically been covered by the E-9 11 Fund are now being absorbed in the General Fund since the E-91 1 Fund was dissolved once LTACC went operational. Village Manager Velkme said the costs the Village has incurred to continue to operate as a back-up center will continue and a request will be made to the Executive Board of LTACC to compensate the Village for these expenditures. A decision by the LTACC Board will be made in 2018 to name the ongoing back-up center and location.

The approval resolution regarding the budget amendments and transfers will be on the November 27, 2017 omnibus vote list.

6) Planning And Zoning - Trustee Tyrrell

Foxford Station Update

Trustee Tyrrell reported that Foxford Station is now rising from the foiu'idation. The east wall along Johnson Avenue is under construction and the masons are making progress on the south wall as well. Interior foundation walls, which cannot be easily seen from the street, are also being poured. These walls are necessary for the elevator, lobby, commercial space, and other areas of the building.

AT&T overhead lines which still bisect the site are being removed soon. If the weather continues to cooperate, the contractor is hoping to begin the second floor near the beginning of the year.

The Foxford Station commercials that aired during the baseball playoffs and World Series were the talk of the town recently. A lot of positive comments have been received from residents and business. Sales and contracts remain at 8 of the 28 units. John McFarland of Foxford Station believes more activity on site will translate to more sales as we head into 2018.

Other Business:

There was none.

Reports:

7) Village President Gallagher

A) Strategic Planning Sessions

President Gallagher thanked the Board of Trustees and Clerk Fitzgerald as well as staff members who participated in two strategic planning sessions on October 30 and November 1, 2017. President Gallagher said the collective input will be compiled and a strategic goal orientated plan will be forthcoming.

B) WinterWonderland,Saturday,December2,20l7from2:00-7:OOp.m.

President Gallagher reminded everyone of the Winter Wonderland event. She added that Santa will be arriving via firetruck at 2:30 p.m.

C) Last Yard Waste and Leaf Pick-up Dates

The last yard waste pick-up will be on November 28 for most of the Village and December l for the Ridgewood subdivision. The final leaf pickup by Public Works begins Monday, November 27. Leaves must be in the gutter. No pumpkins or leaves should be in the gutter, just leaves.

D) Febmary Board of Trustees Workshop Meeting

President Gallagher said she will not be here for the Board meeting on February 12. With no objection from the Board, the February Board of Trustees workshop meeting was moved to February s, 2017.

E) Thanksgiving

President Gallagher wished everyone a Happy Thanksgiving.

8) Village Manager Velkme

Manager Vellane had no report, other than to wish Happy Thanksgiving to all.

9) Village Attorney Jurusik

Village Attorney Jurusik had no report. We wished everyone Happy Thanksgiving.

With no further business to come before the Board, President Gallagher asked for a motion to adjourn.

Motion:

Trustee Allen moved, seconded by Rudolph, to adjourn the meeting. The motion passed on a unanimous voice vote. The meeting adjourned at 8:01 p.m.

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