Village of La Grange Board of Trustees met October 9.
Here is the minutes provided by the Board:
1.Call to Order, Roll Call, Pledge of Allegiance
The Board of Trustees ofthe Village ofLa Grange regular meeting was called to order at 7:30 p.m. by Village President, Thomas Livingston. On roll call, as read by Village Clerk John Bums, the following were:
Present: Trustees Holder, Kotynek, Kuchler and McCarty with President Livingston presiding
Absent: Trustees Amett and Gale
Others: Village Manager Andrianna Peterson
Village Attorney Mark Burkland
Public Works Director Ryan Gillingham
Community Development Director Charity Jones
Assistant Finance Director Joe Munizza
Acting Police Chief AndY Peters
Acting Fire Captain Brian Sible
President Livingston asked Village Clerk John Bums to lead the audience in reciting the pledge of allegiance.
2. President's Report
President Livingston announced that the October 23, 2017 regular Board of Trustees meeting will be cancelled and a special Village Board meeting will be scheduled for Monday, October 30,2017 at 7:30 p.m. A joint economic development workshop of the Board of Trustees and the Economic Development Commission will also be held on October 30,2017.
President Livingston announced that a strategic planning session of the Village Board will be held on Monday November 13,2017 beginning at 6 p.m. at the La Grange Hospital.
President Livingston expressed appreciation to the Zoning Board ofAppeals and Plan Commission for their work, and also noted that the Village has a commitment to its urban forest and that our participation in the Suburban Tree Consortium supports those efforts.
President Livingston advised that a memorandum will be provided to the Village Board regarding a recent meeting held at IDOT regarding proposed improvements to the intersection of East Avenue and 47th Street. The meeting was in follow up to previous meetings and comments provided by the Village Board regarding the proposed project. IDOT has advised that they have taken the Village's concems into account and that they plan to proceed with the proposed signalization project at 47th and East Avenue based on their analysis ofcrash history, expected safety enhancements at the intersection and improvements in traffic flow. The project will also include storm sewer, sidewalk and lighting improvements. IDOT stated that the project is anticipated to improve congestion at the intersection by 80% and will mitigate accidents. All improvements will be atgrade.
President Livingston introduced Kathy Dierkes from the La Grange Business Association. Ms. Dierkes reported that in response to the flooding that occurred in La Grange, Texas, the LGBA raised $1,000 and created a community canvas with resident thumbprints resembling the shape of the State of Texas. The LGBA plans to present the donation and painting to the Rotary Club of La Grange, Texas with our good wishes to continue with their relief efforts. President Livingston thanked the LGBA on behalf of the Board of Trustees.
President Livingston thanked the La Grange Fire Department for providing an excellent opportunity for residents to leam about services provided by the Fire Department and also fire prevention tips at its annual Open House over the weekend.
President Livingston asked residents to join the La Grange Business Association in celebrating "skeletober in La Grange" and the Halloween Walk around the downtown on Saturday, October 28. He also informed the public that "Trick or Treating" hours on Halloween, October 3 l, are 3 p.m. to 7 p.m.
President Livingston reported that earlier this evening a Liquor commission hearing was held regarding a liquor license application for Cheesie's. The Liquor Commission recommended the issuance ofa license under certain conditions. The matter is expected to be presented to the Village Board for consideration at an upcoming Village Board meeting.
President Livingston asked Clerk John Bums to read a Proclamation for the Westem Star Lodge centennial Anniversary into the record. A motion was made by Trustee McCarty to approve the Proclamation, seconded by Trustee Holder. Approved by voice vote'
3. Manager's Report
Village Manager Andrianna Peterson reported that the La Grange Police Department is holding its annual auction oflost, abandoned, unclaimed and surplus property on Saturday, October 2l beginning at 9 a.m. at the rear of 304 W. Burlington Avenue. Items to be auctioned may be viewed the same day beginning at 8 a.m. Items include bicycles, electronics, video games, jewelry and surplus equipment.
Village Manager Peterson informed the public that the federal Drug Enforcement Administration (DEA) is coordinating a national effort to collect unwanted, unused, and expired medications on Saturday, October 28, 2017 from 10:00 a.m. to 2:00 p.m. The La Grange Police Department will serve as a regional drop offfacility. The Police Department also has a permanent drug disposal box for the collection of unwanted, unused and expired prescription drugs in its lobby.
4. Public Comments Regarding Agenda Items
None.
5. Consent Agenda And Vote
A. Ordinance - Special Use Permit and Site Plan Approval – Exercise Center/Frances Naughton and Diana Pasquinelli of the Local Workout, 806 Arlington Avenue
B. Ordinance - Variation - Maximum Height Limitation for a Detached Garage / Katherine and Scott Lutzow, 229 Ashland Avenue
C. Ordinance - Variation - Maximum Fence Height in Required Comer Side Yard./Daniel Logan, 95 Malden Avenue
D. Material Purchase - Public Works / FY 201 7- I 8 Tree Planting Program
Resolution - Public Works/Suburban Tree Consortium
E. For Profit Solicitation - Genesis Marketing - Constellation Exelon
F. Consolidated Voucher 171009
G. Minutes of the Village of La Grange Board of Trustees Regular Meeting, Monday, September 25, 2017
Trustee Kuchler asked to move Item A to Current Business. Trustee Kotynek asked to move Item E to Current Business.
A motion was made by Trustee Kotynek and seconded by Trustee Holder to approve Items B, C, D, F and G of the Consent Agenda.
Trustee Holder asked about the safety of the material to be used for the fence for Item C (ordinance - variation - Maximum Fence Height in Required comer Side Yard/Daniel Logan, 95 Malden Avenue). Community Development Director Jones responded that the reason the applicants are requesting the fence variation is to contain their children because of a grade slope change from the northwest edge of the house to the sidewalk (the applicant believes that a 3.5 foot tall fence would not be effective as a result) and because the house was constructed with a rear loading attached garage, the driveway for which limits the usable rear yard space.
Approved by a roll call vote:
Ayes: Trustees Mccarty, Holder, Kotynek, and Kuchler
Nays: None
Absent: Trustees Amett and Gale
6. Current Business
A.Ordinance - Special Naughton and Diana Use Permit and Site Plan Approval Pasquinellli of the Local Workout, - 806 Exercise Arlington Center/Frances Avenue
President Livingston asked Trustee Kuchler to introduce the item' The petitioners, Frances Naughton and Diana Pasquinelli, representing The Local Workout, the lessee of the subject property, are requesting a special use permit and site plan approval to operate an exercise center.
A motion was made by Trustee Kuchler and seconded by Trustee McCarty to approve the ordinance as presented for discussion.
Trustee Kuchler noted that there are a number of fitness centers in La Grange and asked the petitioners why they chose La Grange and the location. The petitioner responded that many other fitness centers in La Grange are niche businesses focusing on yoga, kickboxing etc. They are a full service fitness center catering to families and providing babysitting and showers. Trustee Kuchler asked if they would be occupying all of the building. The petitioner responded that they would occupy all of the first floor. Trustee Kuchler asked if they could explain how they plan to address the parking. The petitioner responded that they have staggered their classes and that no more than 20 people will be in a class.
Trustee Kotynek noted that the Park District just opened a new facility. He asked if retail is required and if other tenants had expressed interest in the location. Community Development Director Jones stated that retail is not required in the C-4 District in which this use will be located. Real Estate Broker Dan Chopp responded that ideally another grocer would have located in the vacated DeVries space, or a restaurant. There is residential on the second floor and certain uses were not conducive. The applicants are willing to make a significant investment in the property.
Trustee Holder asked if the noise ordinance standards apply to the property line or just the leased space. Director Jones responded that they apply to the leased space. She also noted that the Plan Commission was concerned with parking management and the impacts that 40 people could have on the area. The applicant indicated that they do not typically have more than 20 people per class in the yoga studio but there is a free weight and spin cycling area that has the potential for more patrons at the same time.
Approved by 4-0 roll call vote:
Ayes: Trustees McCarty, Holder, Kotynek, and Kuchler
Nays: None
Absent: Trustees Amett and Gale
President Livingston welcomed the business to La Grange.
E. For Profit Solicitation - Genesis Marketing - Constellation Exelon
President Livingston asked Trustee Kotynek to introduce the item. constellation Exelon has submitted a for-profit solicitor license application.
A motion was made by Trustee Kotynek and seconded by Trustee McCarty to approve the ordinance as presented for discussion.
Trustee Kotynek expressed concems regarding the abundance ofdoor to door marketing and door drops that are left behind. The Village has a no solicitation list that residents add their address to through the website and noted that staff is working on updating the Village's solicitation policy.
Trustee Holder asked if the applicant provides specific details on how they plan to solicit. Village Manager Peterson responded that applicants are required to indicate how they plan to solicit and in this case they are applying for permission to go door to door.
Village Attomey Mark Burkland added that solicitation is protected by the First Amendment and there are significant limits on how a municipality can regulate it. The Village has existing regulations and has proposed amendments in draft form to modemize the current policies. Attomey Burkland added that residents can display a "no solicitation" sticker or sign on their door. Applicants are required to comply with all regulations.
President Livingston commented that he has received several calls regarding solicitation in the Village. He and the Village Manager are currently working on updating and modemizing policies to reflect the sentiments of residents.
Approved by 4-0 roll call vote:
Ayes: Trustees Mccarty, Holder, Kotynek, and Kuchler
Nays: None
Absent: Trustees Arnett and Gale
7. Public Comments Regarding Matters Not On The Agenda
None
8. Trustee Comments
None
9. Closed Session
A motion was made by Trustee Holder and second by Trustee Kotynek to adjoum into closed session for the purposes of(a) discussing matters related to the appointment, employment, compensation, discipline, performance, or dismissal of specific employees ofthe Village and (b) discussing pending litigation involving the Village.
10. Adjournment
At 8:15 p.m. Trustee Holder made a motion to adjourn, seconded by Trustee Kotynek. Approved by a voice vote
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