Forest Park Public Library Board of Trustees met March 20.
Here is the minutes provided by the Board:
Opening of Meeting:
1. Karen Childs called the meeting to order at 6:34 pm.
2. Roll call: Trustees present: Andrea Blaylock, Karen Childs, Emily Victorson (arrived 6:37), Margaret Rudnik, Lin Beribak (arrived 6:36), John Kokoris. Staff present: Pilar Shaker, Deb Harris, Sandy Heitzman.
3. Andrea Blaylock made a motion to approve the agenda for the March 20, 2017 Board meeting, as corrected. Margaret Rudnik seconded the motion and it carried.
4. Andrea Blaylock made a motion to approve the February 13, 2017 Board meeting and September 7, 2016 Finance Committee minutes, as amended correcting for a misspelling of Trustee Rudnik’s name. Karen Childs seconded the motion and it carried.
Reports:
5. Director’s Report:
•The Director discussed the library’s participation in the annual St. Paddy’s Day Parade and thoughts about future participation.
•It was mentioned that the HVAC unit has a broken component that the repair company is having a hard time locating a part for, at the moment heat to the Austin Room is turned off but the room remains comfortable.
•The Director reported that the re-carpeting project was completed without incident.
•The Finance Committee met to review the proposed budget, salary schedule, and appropriations.
•Skye Lavin and Director Shaker have decided to replace the retired Outreach Librarian with a Systems Librarian to provide more complete IT support in house.
•Circulation Manager Sandy Heitzman discussed the month’s circulation reports and how Trustees might prefer to see the statistics presented in the future.
6. Treasurer’s Report:
•Treasurer Rudnik noted a significant influx of tax dollars and small discrepancy (less than $50) in the current balance.
7. Board Committee Reports:
•The Finance Committee met and recommends approval of all items on the agenda.
8. Trustee Reports:
•John Kokoris and Margaret Rudnik both announced that they will be moving out of Forest Park and will therefor step down from the Board following the April meeting.
•Trustee Beribak suggested that the Board sponsor a panel in the Cover our Rust program, she presented a librarian as super hero theme and some suggestions were made by other trustees, no firm decision was made.
•President Childs reminded the Board that the Director’s evaluation was coming up.
9. Friends Liaison Report:
•Trustee Rudnik shared notes from the month’s Friends of the Library meeting including news that a nominating committee had been appointed to nominate new Board members.
New Business:
10. Discussion of the Strategic Plan
•Director Shaker led a group brainstorming session for our new strategic goals, all members participated and contributed suggestions primarily for Goal #1 – Determining the Course of Action for the Building.
•The suggestions will be forwarded to our Strategic Planning consultant and a final draft will be presented at the April meeting.
11. Emily Victorson made a motion to approve the payment of bills in the amount of $129,273.27. Lin Beribak seconded the motion and it carried.
Childs Aye, Victorson Aye
Blaylock Aye, Rudnik Aye
Kokoris Aye, Beribak Aye
12. Margaret Rudnik made a motion to approve the payment of the March 31, 2017 and April 14, 2017 payrolls. Lin Beribak seconded the motion and it carried.
Childs Aye, Victorson Aye
Blaylock Aye, Rudnik Aye
Kokoris Aye, Beribak Aye
13. Lin Beribak made a motion to approve the Salary Schedule, as submitted. John Kokoris seconded the motion and it carried.
Childs Aye, Victorson Aye
Blaylock Aye, Rudnik Aye
Kokoris Aye, Beribak Aye
14. Emily Victorson made a motion to approve the Pay Adjustments, as submitted. Margaret Rudnik seconded the motion and it carried.
Childs Aye, Victorson Aye
Blaylock Aye, Rudnik Aye
Kokoris Aye, Beribak Aye
15. Margaret Rudnik made a motion to approve the FY 2017/2018 Budget and related documents, as submitted. Lin Beribak seconded the motion and it carried.
•Discussion was had related to the amount of money being spent on the Circulating collection as it is down from previous years. Director Shaker shared that the anticipated tax income is only about $12,000 more than last year but the health insurance expenses are up by more than double that amount so cuts had to be made elsewhere.
•It was agreed that the Finance Committee would need to meet to review the health insurance costs to employees.
•Trustee Victorson stated that if more money was available last year she would like to see it put back into the circulating collection as a first priority, all agreed.
Childs Aye, Victorson Aye
Blaylock Aye, Rudnik Aye
Kokoris Aye, Beribak Aye
16. Emily Victorson made a motion to approve the Budget and Appropriations, as submitted. Karen Childs seconded the motion and it carried.
•It was agreed that the related resolution and secretary’s certificate would be approved at the April meeting.
Childs Aye, Victorson Aye
Blaylock Aye, Rudnik Aye
Kokoris Aye,Beribak Aye
17. Andrea Blaylock made a motion to approve the new job description for the position of Systems Librarian, as submitted. Margaret Rudnik seconded the motion and it carried.
Adjournment:
18. Emily Victorson made a motion to adjourn at 9:06 pm. Margaret Rudnik seconded the motion and it carried.
http://media.wix.com/ugd/f8ec09_6f7ba877fede422bb0f2cd44b88978ec.doc?dn=Minutes%20032017.doc
Alerts Sign-up