West Cook News

Village of Western Springs Board of Trustees met April 28 

Here is the agenda provided by the board:

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

Heidi Rudolph , Village President

Amy Avakian, Trustee

Nicole Chen, Trustee

Alan Fink, Trustee

Scott Lewis, Trustee

Phil Nawrocki, Trustee

James Tyrrell, Trustee

4. Citizen Comments

5. Approval of Meeting Minutes

A. Approval of the March 24, 2025 and April 14, 2025 Board of Trustees meeting minutes. (Omnibus Item)

6. Commission Reappointments (President Rudolph) (First Time Consideration; Omnibus Item)

A. Reappointment of Dan Ciecko to the Infrastructure Commission for a three-year term.

B. Reappointment of Eric Haas to the Infrastructure Commission for a three-year term.

C. Reappointment of Dan Lewis to the Infrastructure Commission for a three-year term.

D. Reappointment of Thomas Mitoraj to the Infrastructure Commission for a three-year term.

E. Reappointment of Michael Prim to the Infrastructure Commission for a three-year term.

7. General Government Committee Report (Trustee Tyrrell)

A. Approval of Budget Amendment and Execution of Settlement Documents to Resolve Cook County Case No. 13 CH 18362 (Omnibus Item)

B. Contract with Midwest Computer Products for Cable Channel and Audio Visual Upgrades (Discussion only)

8. Finance Committee Report (Trustee Chen)

A. [Previously Discussed] A Budget Amendment to Pay for Additional Design Engineering Services with HR Green, Inc. for the Woodland Ave. Reconstruction Project (Omnibus Item)

9. Planning and Zoning Committee Report (Trustee Nawrocki)

A. PC 2025-01 – Lyons Township High School (LTHS) District 204 – 4900 Willow Springs Road, Amendment to Conditional Use Permit (Discussion only)

10. Public Works & Water Committee Report (Trustee Fink)

A. [Previously Discussed] National Public Works Week Proclamation for May 18-24, 2025 (Omnibus Item)

B. [Previously Discussed] National Drinking Water Week Proclamation May 4-10, 2025 (Omnibus Item)

C. [Previously Discussed] Agreement with Millenium Contracting of Chicago for the Phase 1 CY24-25 Lead Service Line Replacement Construction (Omnibus Item)

D. [Previously Discussed] Agreement with Go Painters, Inc. of Maywood for 2025 Fire Hydrant Sandblasting and Painting (Omnibus Item)

E. [Previously Discussed] Vendor Contract with Water Resources, Inc. for Purchase and Installation Water Meters and Associated Parts (Omnibus Item)

F. [Previously Discussed] Vendor Contract with Baxter and Woodman Consulting Engineers for a Water Well Maintenance Assessment Study (Omnibus Item)

G. [Previously Discussed] Vendor Contract with Ziebell for the Purchase of Fire Hydrants (Omnibus Item)

H. [Previously Discussed] Construction Contract with Davis Concrete Construction Company for the Forest Hills Sidewalk Improvements - East Side of Grand Avenue from 51st Street to 55th Street (Omnibus Item)

I. [Previously Discussed] Professional Servcies Agreement with V3 Companies for Construction Observation Services for the Forest Hills Sidewalk Improvements - East Side of Grand Avenue from 51st Street to 55th Street (Omnibus Item)

J. [Previously Discussed] Amendment 1 to the Professional Services Agreement with HR Green, Inc. for Design Engineering and Survey Services for the Woodland Avenue Reconstruction Project (Omnibus Item)

11. Properties & Recreation Committee Report (Trustee Avakian)

A. [Previously Discussed] Contract with Classic Fence Inc. for the Replacement of the Shared Fence Between Public Works and Recreation Center (Omnibus Item)

B. [Previously Discussed] Declaration and Disposal of Surplus Property - Vehicles (Omnibus Item)

C. [Previously discussed] Change Order No.1 to the Contract Price with NPN Flooring of Brookfield for the Grand Avenue Community Center Flooring Replacement (Omnibus Item)

12. Public Health & Safety Committee Report (Trustee Lewis)

13. Consideration of and Action on Agenda Items

14. Explanation of Omnibus Voting Procedure

The Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote. Is there any such request?

15. Consideration of an Omnibus Vote

A. Motion to approve the Board of Trustees meeting minutes of March 24, 2025 and April 14, 2025.

B. Motion to Proclaim May 18-24, 2025 National Public Works Week.

C. Motion to Proclaim May 4-10, 2025 National Drinking Water Week.

D. Motion to approve the execution of a Professional Services Agreement with Baxter and Woodman, Inc. for a Well Assessment and Abandonment Study.

E. Motion to approve the following appointments and reappointments:

1. Reappointment of Ryan DeProsperis to the Plan Commission for a three-year term expiring April 28, 2028.

2. Reappointment of Tim Holewczynski to the Economic Development Commission for a three-year term expiring April 28, 2028.

3. Reappointment of Mark Mitchell to the Economic Development Commission for a three-year term expiring April 28, 2028.

4. Reappointment of Jordan Myers to the Liquor Control Commission for a three-year term expiring April 28, 2028.

5. New Appointment of Caleb Copeland to the Economic Development Commission for a three- year term expiring April 28, 2030.

6. New Appointment of Robert Burtker to the Board of Zoning Appeals for a five-year term expiring April 28, 2030.

7. Reappointment of Dan Ciecko to the Infrastructure Commission for a three-year term expiring April 28, 2028.

8. Reappointment of Eric Hass to the Infrastructure Commission for a three-year term expiring April 28, 2028.

9. Reappointment of Dan Lewis to the Infrastructure Commission for a three-year term expiring April 28, 2028.

10. Reappointment of Thomas Mitoraj to the Infrastructure Commission for a three-year term expiring April 28, 2028.

11. Reappointment of Michael Prim to the Infrastructure Commission for a three-year term expiring April 28, 2028.

F. Ordinance No. 25-3260

An Ordinance approving an amendment to the fiscal year 2025 operating budget to pay for additional design engineering and survey services to be performed by HR Green, Inc. for the Woodland Avenue reconstruction project.

G. Ordinance No. 25-3261

An Ordinance authorizing the disposal of surplus property owned by the Village of Western Springs (vehicles).

H. Ordinance No. 25-3262

An Ordinance approving and authorizing the execution of Change Order No. 1 to the contract entered into with NPN Flooring of Brookfield, Illinois for the Grand Avenue Community Center flooring replacement project, increasing the contract price from $44,105.79 to $56,603.85.

I. Ordinance No. 25-3263

An Ordinance approving an amendment and transfer to the Fiscal Year 2025 Operating Budget to pay for litigation settlement costs.

J. Resolution No. 25-2898

A Resolution Authorizing the Approval and Execution of All Necessary Settlement Documents to Resolve Cook County Circuit Court Case No. 13 CH 18362 and Authorizing the Payment of Village Funds to Settle the Lawsuit.

K. Resolution No. 25-2899

A Resolution accepting the lowest qualified, responsive project base bid and authorizing the approval and execution of the Local Public Agency Agreement for lead service line replacement - Phase 1 CY24-25 - L17-3761 contract to be entered into between the Village of Western Springs and Millenium Contracting of Chicago, Illinois, and authorizing the expenditure of Village funds to pay for the project in an amount not to exceed $935,603.00.

L. Resolution No. 25-2900

A Resolution accepting the lowest qualified, responsive project base bid, and authorizing an agreement with Go Painters, Inc. of Maywood, Illinois, and authorizing the expenditure of Village funds to pay for the project in an amount not to exceed $25,875.00.

M. Resolution No. 25-2901

A Resolution waiving the competitive bid process in lieu of purchase from a sole source provider and authorizing the approval and execution of a vendor contract with Water Resources, Inc. of Elgin, Illinois for the purchase and installation of water meters and associated parts, materials and labor, in an amount not to exceed $50,000.00.

N. Resolution No. 25-2902

A Resolution approving the waiver of the competitive bidding process in lieu of approval of a vendor contract based on the regional manufacturer's pricing schedule for the purchase of fifteen (15) Mueller fire hydrants from Ziebell Water Service Products, Inc. in an amount not-to-exceed $80,925.00.

O. Resolution No. 25-2903

A Resolution accepting the lowest qualified, responsive base and alternate bid from Davis Concrete Construction Co. of Monee, Illinois and approving and authorizing the execution of a contract for the performance of construction services for the Forest Hills Sidewalk Project (east side Grand Avenue sidewalk from 51st Street to 55th Street)

P. Resolution No. 25-2904

A Resolution approving and authorizing the execution of a professional services agreement between the Village of Western Springs and V3 Companies for the performance of construction observation services for the Forest Hills Sidewalk Project (east side Grand Avenue Sidewalk from 51st Street to 55th Street).

Q. Resolution No. 25-2905

A Resolution approving and authorizing the execution of Amendment No. 1 to Professional Services Agreement with HR Green, Inc. for design engineering and survey services for the Woodland Avenue reconstruction project.

R. Resolution No. 25-2906

A Resolution accepting the lowest qualified, responsive alternate bid and authorizing the approval and execution of an agreement to be entered into between the Village of Western Springs and Classic Fence, Inc. of Montgomery, Illinois, for the replacement of the public works/recreation fence and authorizing the expenditure of Village funds to pay for the project in an amount not to exceed $52,334.00.

16. Second to Omnibus Motion/Discussion of Omnibus Motion/Roll Call Vote

17. New Business

18. Old Business

19. Reports

A. Monthly Financial Report (Trustee Chen)

Presentation of the February and March 2025 monthly financial reports.

B. Village President Rudolph

C. Village Manager Baer

D. Village Attorney Jurusik

20. Closed Meeting (if needed)

21. Adjournment

https://westernspringsil.portal.civicclerk.com/event/70/files/agenda/294