West Cook News

Village of Western Springs Board of Trustees met Jan. 27

Here is the agenda provided by the board:

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

Heidi Rudolph , Village President

Amy Avakian, Trustee

Nicole Chen, Trustee

Alan Fink, Trustee

Scott Lewis, Trustee

Phil Nawrocki, Trustee

James Tyrrell, Trustee

4. Citizen Comments

5. Commission Reappointments

A. Reappointment of Martin Healy to the Recreation Commission (Item for Action - New Business)

B. Reappointment of Winifred Lyday to the Recreation Commission (Item for Action - New Business)

6. General Government Committee Report

A. [Previously discussed] Employee Leasing Agreement with MGT Impact Solutions, LLC (Omnibus Item)

B. [Previously discussed] IRMA Alternate Delegate Resolution (Omnibus Item)

7. Finance Committee Report

8. Planning and Zoning Committee Report

A. [Discussed on January 13, 2025] PC-2024-04 – A Comprehensive Plan Amendment to the Long- Range Land Use Map at 917 Lawn Court (Omnibus Item)

B. [Discussed on January 13, 2025] PC-2024-04 – An Amendment to the Village Zoning Map at 917 Lawn Court (Omnibus Item)

C. [Previously discussed] Downtown Western Springs Market Assessment Update

D. [Previously discussed] PC-2024-02 – A Comprehensive Plan Amendment to the Long-Range Land Use Map, Conditional Use for a Planned Development, Variations, Vacation of Portion of Lawn Avenue Right-of-Way and Subdivision - 5600 Wolf Road, McNaughton Development, LLC

E. [Previously discussed] 5600 Wolf Road - Heritage Crossing Stormwater Review Assistance Agreement with Baxter & Woodman Consulting Engineers - Amendment #2 (Omnibus Item)

F. [Previously Discussed] Timber Trails - 2025 Construction Observation Agreement with V3 Companies (Omnibus Item)

9. Public Works & Water Committee Report

A. [Previously discussed] Surplus Declaration of Well #3 Motor (Omnibus Item)

B. [Previously discussed] Surplus Declaration of Water Meters from Well #3 and Well #4 (Omnibus Item)

C. [Previously discussed] Purchase of Water Meters and Accessories from Water Resources, Inc.(Omnibus Item)

D. [Previously discussed] Sewer Televising and Cleaning Services - National Power Rodding Contract Renewal (Omnibus Item)

E. [Previously discussed] Gilbert Avenue Resurfacing - Design Engineering - Intergovernmental Agreement with Village of La Grange (Omnibus Item)

F. [Previously discussed] Gilbert Avenue Resurfacing - Design Engineering Agreement with Baxter & Woodman Consulting Engineers (Omnibus Item)

G. [Previously discussed] Sidewalk Shaving Program - Murphy Construction Services, LLC Contract Renewal (Omnibus Item)

10. Properties & Recreation Committee Report

A. [Previously discussed] Custodial Contract Renewal - Vega Building Maintenance, Inc. (Omnibus Item)

B. [Previously discussed] HVAC Maintenance Services - The YMI Group, Inc. (Omnibus Item)

C. [Previously discussed] Tree Trimming Services - Winkler Tree & Lawn Care (Omnibus Item)

D. [Previously discussed] Landscape Services - Beary Landscape Management, LLC. (Omnibus Item)

E. [Previously discussed] Tree Removal Services - Desiderio Landscaping & Tree Removal LLC Contract Renewal (Omnibus Item)

11. Public Health & Safety Committee Report

A. [Previously discussed] License Plate Reader License Agreement with Timber Trails of Western Springs Community Association for the installation and maintenance of License Plate Reader (LPR) equipment for Wolf Road traffic (Omnibus Item)

B. [Previously discussed] Safe Routes to School Village-Wide Travel Plan RFQ and Agreement with Epstein (Omnibus Item)

C. Training Participation Agreement between the Village of Western Springs and Adventist Midwest Health (Item for Action - New Business)

12. Consideration of and Action on Agenda Items

13. Explanation of Omnibus Voting Procedure

The Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote. Is there any such request?

14. Consideration of an Omnibus Vote

A. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with National Power Rodding Corporation of Chicago, Illinois for the 2025 sewer televising and cleaning program in an amount not to exceed $105,000.00 consistent with the 2022 pricing schedule (Note: The 2022 contract was competitively bid.)

B. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with Murphy Construction Services, LLC of Burr Ridge, Illinois for the 2025 sidewalk shaving program for the contract unit price of $19.55 per inch/ft and in an amount not to exceed $20,000.00 consistent with the 2024 pricing schedule (Note: The 2024 contract was competitively bid.)

C. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with Vega Building Maintenance, Inc. of Romeoville, Illinois for the 2025 janitorial services contract in an amount not to exceed $41,907.00 consistent with the 2023 pricing schedule (Note: The 2023 contract was competitively bid.)

D. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with the YMI Group, Inc. of Elk Grove Village, Illinois for the 2025 HVAC maintenance service contract in an amount not to exceed $17,995.00 for quarterly inspection and maintenance services consistent with the 2023 pricing schedule (Note: The 2023 contract was competitively bid.)

E. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with Winkler Tree and Law Care of Bellwood, Illinois for the 2025 tree trimming services contract in an amount not to exceed $105,000.00 consistent with the 2023 pricing schedule (Note: The 2023 contract was competitively bid.)

F. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with Beary Landscape Management, LLC of Brookfield, Illinois for the 2025 landscape services contract in an amount of $44,020.00 for monthly maintenance work and a total budgeted amount not to exceed $91,779.00 for seasonal planning, holiday decorative work and additional request services consistent with the 2024 pricing schedule (Note: The 2024 contract was competitively bid.)

G. A motion to waive the competitive bidding process and approve and authorize the renewal of a contract with Desiderio Landscaping and Tree Removal, LLC of Grant Park, Illinois for the 2025 tree removal services contract in an amount not to exceed $75,000.00 consistent with the 2023 pricing schedule (Note: The 2024 contract was competitively bid.)

H. Ordinance No. 25-3234

An Ordinance approving and adopting an updated long range land use map to the Western Springs official comprehensive land use plan for purposes of reclassifying the zoning designation of the 917 Lawn Court property, Western Springs, Illinois from the R4 - multiple-family residence district to the A – single-family residence district to allow for the construction, operation, and maintenance of a single- family house.

I. Ordinance No. 25-3235

An Ordinance approving a map amendment to rezone the 917 Lawn Court property from the R4 – multiple-family residence district to the A - single-family residence district.

J. Ordinance No. 25-3237

An Ordinance authorizing the disposal of surplus personal property owned by the Village of Western Springs (Well #3 motor) and authorizing Layne, a Company of Granite Construction, Inc., to complete the necessary decommissioning and regulatory procedures required by the United States Environmental Protection Agency and State of Illinois for a cost not to exceed $25,662.00.

K. Ordinance No. 25-3238

An Ordinance authorizing the disposal of surplus personal property owned by the Village of Western Springs (Well #3 meter and Well #4 meter).

L. Resolution No. 25-2862

A Resolution approving and authorizing the execution of a Professional Services Agreement between the Village of Western Springs and Epstein of Chicago, Illinois for the development of a Safe Routes to School Village-Wide Travel Plan and related services (not to exceed fee: $74,957.00).

M. Resolution No. 25-2865

A Resolution appointing a delegate and alternate delegate to the Intergovernmental Risk Management Agency (IRMA).

N. Resolution No. 25-2868

A Resolution authorizing the approval and execution of a vendor contract for goods, supplies and services with Water Resources, Inc. of Elgin, Illinois for the purchase of water meters, flange kits, connecting spools, MIUs and associated equipment at unit pricing outlined in the 2025 Q1 Neptune pricing list.

O. Resolution No. 25-2869

A Resolution approving and authorizing the execution of employee leasing agreement between the Village of Western Springs and MGT Impact Solutions, LLC to retain the services of a part-time HR project manager.

P. Resolution No. 25-2871

A Resolution approving and authorizing the execution of Amendment No. 2 to Professional Services Agreement with Baxter and Woodman, Inc. for plan review and stormwater management plan review services for the proposed Heritage Crossing development at the 5600 South Wolf Road property by developer McNaughton Development, LLC.

Q. Resolution No. 25-2872

A Resolution approving and authorizing the execution of a license agreement between the Village of Western Springs and the Timber Trails of Western Springs Community Association regarding installation and maintenance of license plate reading video cameras and related equipment and a support pole adjacent to Wolf Road north of Plainfield Road.

R. Resolution No. 25-2873

A Resolution authorizing and approving the execution of a cost sharing Intergovernmental Agreement between the Village of Western Springs, Cook County, Illinois and the Village of La Grange, Cook County, Illinois for design engineering for the Invest in Cook - Gilbert Avenue STP resurfacing project from Ogden Avenue to 47th Street.

S. Resolution No. 25-2874

A Resolution approving and authorizing the execution of a second updated Professional Services Agreement between the Village of Western Springs and V3 Companies for the performance of construction observation and closeout/acceptance services related to the Timber Trails Subdivision.

T. Resolution No. 25-2875

A Resolution approving and authorizing the execution of a Professional Services Agreement between the Village of Western Springs and Baxter and Woodman, Inc. for the performance of Phase I design engineering services related to the Gilbert Avenue resurfacing project (Not to exceed fee: $110,000.00).

* Ordinance No. 25-3236 and Resolution Nos. 25-2866 and 25-2867 are reserved for future items.

15. Second to Omnibus Motion/Discussion of Omnibus Motion/Roll Call Vote

16. New Business

A. Motion to approve the reappointment of Martin Healy as a member of the Recreation Commission for a three-year term to expire February 28, 2028.

Second to the Motion.

Roll call vote.

B. Motion to approve Winifred Lyday as member of the Recreation Commission for a three-year term to expire on Februrary 28, 2028.

Second the Motion.

Roll call vote.

C. Resolution No. 25-2870

A resolution approving and authorizing the execution of a training participation agreement between the Village of Western Springs and Adventist Midwest Health d/b/a UChicago Medicine AdventHealth La Grange Hospital regarding conduct of training exercises.

Motion to approve the Resolution.

Second to the Motion.

Roll call vote

17. Old Business

18. Reports

A. Monthly Financial Report (Trustee Chen)

The December 2024 Financial Report will be presented.

Motion to approve the December 2024 Financial Report.

Second to the Motion.

Roll call vote.

B. Village President Rudolph

C. Village Manager Baer

D. Village Attorney Jurusik

19. Adjournment

https://westernspringsil.portal.civicclerk.com/event/41/files/agenda/143