Village of Western Springs Board of Trustees met Feb. 27
Here is the agenda provided by the board:
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
READING OF AGENDA - ADDITIONS - DELETIONS
CONTINUATION OF PUBLIC HEARINGS CONCERNING PROPOSED VACATION RIGHTS OF WAY (ROW) AND SALES (The Village Board will consider each ROW Vacation Petition During Consecutive Public Hearings):
1. Combined ROW Vacation Public Hearing: Petitioner Jim Conniff and Petitioner Ray Swapa
a. Call Public Hearing to Order
b. Additional Statement by Petitioner Conniff Requesting ROW Vacation and Purchase ofa Portion of 52nd Street ROW (15.00 feet by 187.00 feet) Located North of 5200 Grand Avenue Property
c. Additional Statement by Petitioner Swapa Requesting ROW Vacation and Purchase of a Portion of 52nd Street ROW (12.00 feet by 187.00 feet) Located South of 5140 Grand Avenue Property
d. Village Staff/ Village Attorney Statements
e. Public Comments
f. Village Board Questions / Discussion / Decision
g. Adjournment of Public Hearing
NEW BUSINESS
1. DISCUSSION REGARDING THE CROWN CASTLE SMALL CELL APPLICATION
CITIZEN COMMENTS
2. ORDINANCE NO. 23-3121
APPROVING AND AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 3 TO CONTRACT ENTERED INTO BETWEEN THE VILLAGE OF WESTERN SPRINGS AND A LAMP CONCRETE CONTRACTORS, INC. FOR THE ROSE AND GROVE ROADWAY AND WATER MAIN IMPROVEMENT PROJECT (FINAL BALANCING CHANGE ORDER: $1,734.13) (Trustee Fink)
Second to Motion
Discussion of Motion
ROLL CALL VOTE
A roll call vote of all Trustees is required
3. RESOLUTION NO. 23-2717
APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF WESTERN SPRINGS AND V3 COMPANIES FOR THE PERFORMANCE OF CONSTRUCTION OBSERVATION AND DEVELOPMENT CLOSEOUT/ACCEPTANCE SERVICES RELATED TO THE TIMBER TRAILS SUBDIVISION (Trustee Chen)
Second to Motion
Discussion of Motion
ROLL CALL VOTE
A roll call vote of all Trustees is required.
CONSIDERATION OF AND ACTION ON AGENDA ITEMS
EXPLANATION OF OMNIBUS VOTING PROCEDURE
The Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote. Is there any such request?
CONSIDERATION OF AN OMNIBUS VOTE(*) ·
1) *APPROVAL OF THE MEETING MINUTES OF JANUARY 23, 2023 AND FEBRUARY 13, 2023 AS READ
2) *ORDINANCE NO. 23-3122
AUTHORIZING THE DISPOSAL OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF WESTERN SPRINGS {Fire Department Conference Room Table)
3) *RESOLUTION NO. 23-2718
APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF WESTERN SPRINGS AND HR GREEN, INC. FOR THE PERFORMANCE OF PHASE 1 DESIGN SERVICES RELATED TO THE LEAD SERVICE LINE REPLACEMENT PROJECT
4) *MOTION TO AW ARD A CONTRACT TO LOWEST COST, QUALIFIED AND RESPONSIBLE BIDDER, VEGA BUILDING MAINTENANCE INC .. FOR THE 2023 JANITORIAL SERVICES CONTRACT IN AN AMOUNT NOT TO EXCEED $41.907.00
5) *MOTION TO AW ARD A CONTRACT TO LOWEST COST, QUALIFIED AND RESPONSIBLE BIDDER, WINKLER SERVICES LLC FOR THE 2023 TREE TRIMMING CONTRACT IN AN AMOUNT NOT TO EXCEED $105,000.00
6) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE AND AUTHORIZE THE RENEW AL OF A CONTRACT WITH YMI GROUP FOR THE 2023 HV AC MAINTENANCE CONTRACT IN THE AMOUNT OF $79,600.00 FOR QUARTERLY MAINTENANCE AND INSPECTION CONSISTENT WITH THE 2019 PRICING SCHEDULE (NOTE: 2019 CONTRACT WAS COMPETITIVELY BID)
7) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE AND AUTHORIZE THE EXECUTION OF THE STA TE OF ILLINOIS CONTRACT FOR 2023 SALT PURCHASE WITH CARGILL, INCORPORATED (NOT-TO-EXCEED: CONTRACT VALUE: $125,000.00)
8) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE AND AUTHORIZE THE RENEW AL OF A CONTRACT WITH LRS CLEAN SWEEP, FOR THE 2023 STREET SWEEPING PROGRAM AT A TOTAL ANNUAL COST OF $71,045.69 CONSISTENT WITH THE 2019 PRICING SCHEDULE (NOTE: 2019 CONTRACT WAS COMPETITIVELY BID)
9) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE AND AUTHORIZE THE PURCHASE FROM BDO DIGIT AL UNDER ITS GOVERNMENTAL PRICING SCHEDULE OF ONE (1) HPE ARUBA 3810M CORE NETWORK SWITCH IN THE AMOUNT OF $21,944.00, AND TWO (2) SERVER ROOM HPE ARUBA 3810 SWITCHES AND POWER SUPPLIES IN THE AMOUNT OF $23,719.00
10) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE AND AUTHORIZE A 63 MONTH PHOTOCOPIER LEASE, SUPPLIES AND MAINTENANCE SERVICE CONTRACT WITH TOTAL TECHNOLOGY SOLUTIONS GROUP DUE TO THE QUALITY, AVAILABILITY AND ADAPTABILITY OF THE SUPPLIES AND CONTRACT SERVICES AT A TOTAL ANNUAL COST OF $51,272.52 [MONTHLY MAINTENANCE SERVICE FEE OF $1,425.00 AND MONTHLY LEASE PAYMENT OF $2,847.71]
11) *MOTION TO AUTHORIZE THE EXECUTION OF IEPA FUNDING NOMINATION FORM FOR THE PUBLIC WATER SUPPLY PROGRAM AND DIRECT THE VILLAGE PRESIDENT (OR DESIGNEE) TO SUBMIT THE EXECUTED FUNDING NOMINATION FORM TO THE IEPA PRIOR TO MARCH 31, 2023 FOR PURPOSES OF REQUESTING ST ATE REVOL VINO FUND (SRF) LOAN FUNDING FOR THE LEAD SERVICE LINE REPLACEMENT PROJECT AND ANY OTHER ELIGIBLE VILLAGE PROJECTS.
Second to Motion
Discussion of Motion
ROLL CALL VOTE
A roll call vote of all Trustees and President Gallagher is required.
OTHER
REPORTS
1) MONTHLY FINANCIAL REPORT (Trustee Rudolph)
A. The January 2023 Financial Reports will be presented.
MOTION:
Motion To Accept The January 2023 Financial Reports As Presented
(Trustee Rudolph)
Second to Motion
Discussion of Motion
ROLL CALL VOTE
A roll call vote of all Trustees is required.
2) VILLAGE PRESIDENT GALLAGHER
3) VILLAGE MANAGER BAER
4) VILLAGE ATTORNEY JURUSIK
RECESS TO CLOSED MEETING FOR THE PURPOSE OF DISCUSSION OF:
1. Pending Litigation (5 ILCS 120/2(11)).
RECONVENE AND ADJOURN
https://www.wsprings.com/AgendaCenter/ViewFile/Agenda/_02272023-1485
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