West Cook News

Village of Oak Park President and Board of Trustees met July 8.

Here is the agenda provided by the board:

I. Call to Order

II. Roll Call

III. Agenda Approval

IV. Minutes

A. ID 19-207 Motion to Approve Minutes from the June 17, 2019 Regular Meeting and June 24, 2019 Special Meeting of the Village Board.

Overview: This is a motion to approve the official minutes of meetings of the Village Board.

V. Non-Agenda Public Comment VI. Village Manager Reports

B. ID 19-201 Review of the Village Board Meeting Calendars for July , August, September.

Overview: Once per month the Village manager presents the tentative schedule of the upcoming meetings of the Village Board for review and comment.

VII. Village Board Committees

This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section.

VIII. Consent Agenda

C. RES 19-211 A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project No. 19-6 Pavement Preservation, in an Amount not to Exceed $367,704 and Authorizing its Execution

Overview: Competitive bids were opened on June 11, 2019, for the pavement preservation project. The Village received one bid for the project from A.C. Pavement Striping Co. in an amount of $367,703.75.

D. RES 19-212 A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount not to Exceed $190,000 and Authorizing its Execution

Overview: The Parking Division sent out an Request for Proposals (RFP) for structure maintenance repairs to the Holley Court Parking Structure. A total of thirteen (13) engineering firms appeared at the walk-through and eight (8) proposals were received. Staff in conjunction with Walker Restoration Consultants reviewed the proposals. The proposal from J. Gill & Co. was the lowest bid and best fit the needs of the Village for this project.

E. RES 19-213 A Resolution Approving a Parking Lot Temporary License Agreement with Careful Peach Boutique for a One Day Bastille Day 2019 Event and Authorizing its Execution

Overview: This is a Parking Lot License Agreement that would authorize Careful Peach Boutique to use two (2) parking spaces in Lot 10 at the corner of Marion Street and North Blvd for a one day event on July 20, 2019.

F. RES 19-235 A Resolution Approving a Renewal of a Crossing Guard Services Agreement Between the Village of Oak Park and Andy Frain Services Inc. and Authorizing its Execution

Overview: On September 19, 2018 the Village Board entered into an Intergovernmental Agreement with District 97 for the Village to manage crossing guard services for the public elementary and middle schools. Subsequently, upon execution of this agreement, the Village contracted with Andy Frain for crossing guard services and the Village is reimbursed by District 97. This is a renewal of the agreement for an additional one (1) year period starting July 1, 2019 and ending June 30, 2020.

G. RES 19-223 A Resolution Approving an Intergovernmental Agreement for Alcoholic Liquor License Compliance Checks in Coordination with the Oak Park Township’s Strategic Prevention Framework Project

Overview: This is an agreement between the Village of Oak Park and the Oak Park Township to fund costs associated with alcoholic liquor license compliance checks to be conducted by the Oak Park Police Department.

H. RES 19-224 A Resolution Approving a Professional Services Agreement with R.E. Walsh & Associates Inc. for Latent Fingerprint Examination Services for the Village’s Police Department for a One Year Period and Two Optional One Year Renewals in an Annual Amount not to Exceed $50,000 and Authorizing its Execution

Overview: This resolution authorizes a successor agreement with R.E. Walsh for latent fingerprint identification services. R.E. Walsh is a sole source vendor of this service.

I. RES 19-217 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2013 WC 29023

Overview: It is requested that the Village Board authorize the execution of a settlement agreement in Workers’ Compensation Case Number 2013 WC 29023.

J. RES 19-218 A Resolution Approving a Contract with MYS, Incorporated for Project 19-16, Lake and Forest Sidewalk Planter Installation in an Amount not to Exceed $204,500 and Authorizing its Execution as Reviewed at the February 26, 2018 Regular Meeting

Overview: This contract is in keeping with the February 26, 2018 regular meeting in which the Village Board approved the Lake Street Improvement Project’s scope, including the projects’ limits, decorative materials, and specialty features. Competitive bids were opened on June 20, 2019, for Project 19-16, Lake and Forest Sidewalk Planter Installation.

K. RES 19-220 A Resolution Approving a Contract with Era - Valdivia Contractors Inc. for Project 19-14, Bridge Rehabilitation Improvements, in an Amount not to Exceed $517,300, Authorizing its Execution and Directing Staff to Prepare a Budget Amendment in the Amount of $137,996

Overview: The Village received four competitive bids for the Bridge Rehabilitation Improvement Project. The project consists of repairs on the bridges over I-290 at Home and East Avenues for patching bridge pavements and replacing failed joints, including installing protective shielding under the bridges to protect traffic on I-290 and trains from falling debris. The low responsible bid for the base scope of work was submitted by Era - Valdivia Contractors Inc. in an amount of $517,300.

L. RES 19-222 A Resolution Approving a Local Public Agency Formal Contract with Hecker and Company Inc. for the Construction of The LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park Project, Section 15-00262-00-TL, in an Amount not to Exceed $143,170 and Authorizing its Execution

Overview: The Village received four competitive bids on May 30, 2019, for the federally funded LED Countdown Pedestrian Signals and Traffic Controller Upgrades Project, Section No. 15-00262-00-TL. The low bid was submitted by Hecker and Company Inc. in an amount of 143,169.20. The State has authorized the Village to execute a contract for this project and begin work. The project includes upgrading local traffic signals with countdown pedestrian signals and upgrading traffic signal controllers.

IX. Regular Agenda

M. ID 19-195 Presentation of Business District Coordination and Website Development for the Lake Street Improvement Project

Overview: The Village has been working with the three business districts which will be impacted by the Lake Street improvement projects currently planned for 2020 in order to minimize the impact that construction will have on the businesses. To date, work has focused on developing a project website with an emphasis on promoting access to the businesses and parking garages, coordinating marketing with the districts, and developing print and electronic media to distribute. A brief presentation highlighting the work to date will be provided by the Village’s consultant with the Prescott Group.

N. MOT 19-83 A Motion to Concur with the Transportation Commission’s Recommendation to Upgrade from Two-Way, East-West STOP Signs to All-Way STOP Signs at the Intersection of Adams Street and Wisconsin Avenue and Direct Staff to Prepare the Necessary Ordinance

Overview: The Village of Oak Park received a traffic calming petition for the intersection of Adams Street and Wisconsin Avenue. The Village conducted crash analysis and traffic studies for the intersection. The Transportation Commission voted four to zero to recommend upgrading to all-way STOP signs at the intersection of Adams Street at Wisconsin Avenue at its March 25, 2019 meeting. Staff does not concur with the Transportation Commission’s recommendation as there are no speeding issues, no accident history, and no abnormal geometry at this intersection to warrant upgrading the intersection to all-way stop controlled.

O. MOT 19-85 A Motion to Concur with the Transportation Commission’s Recommendation to Upgrade from Two-Way, North-South STOP Signs to All-Way STOP Signs at the Intersection of Kenilworth Avenue and Lexington Street; and Direct Staff to Prepare the Necessary Ordinance

Overview: The Village of Oak Park received a traffic calming petition for the intersection of Kenilworth Avenue and Lexington Street. The Village conducted crash analysis and traffic studies for the intersection. The Transportation Commission voted four to two to recommend upgrading to all-way STOP signs at the intersection of Kenilworth Avenue and Lexington Street at its April 22, 2019 meeting. Staff does not concur with the Transportation Commission’s recommendation as there are no speeding issues, intersection crash rate is below the critical crash rate for the area, and no abnormal geometry at this intersection.

P. MOT 19-84 A Motion to Create a Pilot Program to Provide a Point of Use Water Filter Pitcher with Replacement Filters for Properties where Partial Lead Water Service Line Replacement Occurs as Part of Project 19-17, Water and Sewer Main Improvements, and Direct Staff to Purchase Water Filters in an Amount not to Exceed $30,000

Overview: The Village Board requested staff provide information regarding options to mitigate the potential for an increase lead levels in the drinking water that are adjacent to Village construction activities on water service lines or water mains. Staff recommends the Village adopt a pilot program for providing point of use water filter pitchers with two replacement cartridges for properties where partial lead service line replacements occur in conjunction with the upcoming water main project. Following evaluation of the pilot program staff would propose a formal program for final Board approval and inclusion in future years’ budgets.

X. Call to Board and Clerk

XI. Adjourn

https://oak-park.legistar.com/Calendar.aspx