Village of Oak Park Board of Trustees will meet May 7.
Here is the agenda provided by the Board:
Instructions for Non-Agenda Public Comment
Instructions for Agenda Public Comment
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
VII. Agenda Approval
VIII. Minutes
A. MOT 18-321 Motion to Approve Minutes from April 16, 2018 Regular Meeting of the Village Board
Overview:
This is a motion to approve the official minutes of meetings of the Village Board.
IX. Non-Agenda Public Comment
X. Proclamation
B. ID 18-867 Proclamation - Recognizing the 50th Anniversary of the Village Board’s Adoption of the Fair Housing Ordinance
XI. Village Manager Reports
C. ID 18-862 Review of the Village Board Meeting Calendars for May, June and July 2018.
Overview:
Once per month the Village Manager presents the tentative schedule of the upcoming meetings of the Village Board for review and comment.
XII. Village Board Committees
XIII. Citizen Commission Vacancies
D. ID 18-868 Board and Commission Vacancy Report for May 7, 2018.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
E. MOT 18-329 Motion to Consent to the Village President’s Appointment of:
Board of Health - Susan Buchanan, Appoint as Member
Environment & Energy Commission - Elizabeth Judson, Appoint as Member
Plan Commission - Jeff Foster, Appoint as Member
XV. Consent Agenda
F. ORD 18-367 Concur with the Historic Preservation Commission and Adopt an Ordinance Amending Chapter 7 (“Building Regulations”), Article 9 (“Historic Preservation”), Section 7-9-8 (“Designation of Historic Landmarks and Interior Historic Landmarks”) of the Oak Park Village Code to Designate the Exterior of the House Located 400 North Kenilworth Avenue as an Historic Landmark
Overview:
The property owner has applied for Local Oak Park Landmark status. The Historic Preservation Ordinance enables the Historic Preservation Commission to hold a public hearing and make a recommendation to the Village Board through the adoption of an Ordinance approving a Resolution for landmark designation.
G. ORD 18-363 An Ordinance Amending Chapter 2 (“Administration”), Article 18 (“Community Design Commission”) of the Oak Park Village Code Related to the Membership of the Community Design Commission
Overview:
Staff is proposing a reduction in the required membership for the Community Design Commission from thirteen (13) members to eleven (11) members.
H. RES 18-856 A Resolution Awarding a Small Rental Property Rehabilitation Loan and Authoring the Execution of a Loan Commitment and Agreement for the Property Located at 501-505 Madison Street (SRP-035)
Overview:
The purpose of the Small Rental Properties Rehabilitation Loan Program is to Village of Oak Park Page 2 Printed on 05:10 PM May 3, 2018 address deteriorated and blighted homes throughout the Village, and to provide affordable rental housing. The eligible owner of this three unit multi-use property is requesting a forgivable rehabilitation loan of $15,000 from the Village.
I. RES 18-875 A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, to Include Platinum Maintenance Membership for the Village’s Permitting, Licensing and Inspection Services in an Amount not to Exceed $146,270.90 and Authorizing its Execution
Overview:
The Village launched the CityView Permitting, Licensing and Inspection software solution on May 9, 2016. The Village enters into Annual Maintenance Agreement with CityView to receive regular software updates and technical support services.
J. RES 18-876 A Resolution Approving Various Service Agreements with Call One Inc. to Provide Voice and Data Circuit Services in a Total Amount Not to Exceed $70,000, Authorizing Their Execution and Waiving the Village's Bid Process for the Agreements
Overview:
Call One Inc. has been providing voice and data circuits for the Village’s telephone, eCommerce and Alarm systems. The service agreements between Call One and the Village is up for renewal in May 2018.
K. RES 18-877 A Resolution Awarding a Small Rental Property Rehabilitation Loan and Authorizing the Execution of a Loan Commitment and Agreement for the Property Located at 615 South Maple Avenue (SRP-034)
Overview:
The purpose of the Small Rental Properties Rehabilitation Loan Program is to address deteriorated and blighted homes throughout the Village, and to provide affordable rental housing. The eligible owner of this three unit multi-use property is requesting a forgivable rehabilitation loan of $24,999 from the Village.
L. RES 18-878 A Resolution Approving the Purchase of One 2018 Ford F250 Pickup Truck with Plow from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount Not to Exceed $33,887.00 and Waiving the Village’s Bid Process for the Purchase
Overview:
The FY 2018 Fleet Replacement Fund budget includes the replacement of one Public Works 2001 Chevrolet Pickup truck with plow, which is to be replaced with a 2018 Ford F250 Pickup truck with plow. The SPC awarded the bid to Currie Motors of Frankfort, Illinois.
M. RES 18-881 A Resolution Approving an Amendment to the Independent Contractor Agreement with Davis Tree Care and Landscape Inc. for Fiscal Year 2018 Parkway Tree Pruning in an Amount not to Exceed $220,000.00 and Authorizing its Execution
Overview:
The Village entered into an agreement with Davis Tree Care and Landscape Inc. for tree pruning services in Fiscal Year 2018. The amendment to the existing agreement would allow for additional parkway tree pruning by this contractor. Funds for this additional work will come from a reduction in the agreement with Davis for tree removal.
N. RES 18-888 A Resolution Approving a Collective Bargaining Agreement between the Village of Oak Park and the International Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2018 to December 31, 2020 and a Memorandum of Understanding and Authorizing their Execution
Overview:
Staff negotiated a successor Collective Bargaining Agreement with the International Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2018 to December 31, 2020. This item authorizes the Village Manager to execute the Agreement.
O. RES 18-889 A Resolution Approving a Collective Bargaining Agreement between the Village of Oak Park and the Teamsters Union Local No. 705 for the Period of January 1, 2018 to December 31, 2020 and Authorizing its Execution
Overview:
Staff negotiated a successor Collective Bargaining Agreement with the Teamsters Local No. 705 for the Period of January 1, 2018 to December 31, 2020. This item authorizes the Village Manager to execute the Agreement.
P. RES 18-890 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2016 WC 029609
Overview:
It is requested that the Village Board approve the execution of a settlement agreement in Cook County Case Number 2016 WC 029609 and authorize its execution.
Q. RES 18-891 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2016 WC 033910
Overview:
It is requested that the Village Board approve the execution of a settlement agreement in Cook County Case Number 2016 WC 033910 and authorize its execution.
R. RES 18-892 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2017 WC 030534
Overview:
It is requested that the Village Board approve the execution of a settlement agreement in Cook County Case Number 2017 WC 030534 and authorize its execution.
S. RES 18-893 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2015 WC 036717
Overview:
It is requested that the Village Board approve the execution of a settlement agreement in Cook County Case Number 2015 WC 036717 and authorize its execution.
T. RES 18-903 A Resolution Approving a Second Amendment to the Intergovernmental Lease Agreement by and between the Village of Oak Park and the Board of Education of Oak Park Elementary School District 97 and Authorizing its Execution
Overview:
The Village and Elementary School District 97 (SD97) previously entered into a Lease Agreement for the relocation of District Maintenance activities to the Public Works Center. The Second Amendment extends the timing for the move to occur pursuant to a request from the SD97 through June 29, 2018.
U. MOT 18-317 A Motion to Approve the March 2018 Monthly Treasurer’s Report for All Funds
Overview:
The unaudited March 31, 2018 report is hereby presented pursuant to 65 ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances.
V. MOT 18-318 A Motion to Approve the Bills in the Amount of $2,306,695.98 from March 30, 2018 through April 24, 2018
Overview:
Attached is the regular list of bills as paid through the Village’s accounts payable (AP) system for the period beginning March 30, 2018 through April 24, 2018. This is the most current list available.
W. MOT 18-319 A Motion to Concur with the Transportation Commission’s Recommendation to Upgrade the Two-Way, East-West YIELD Signs to Two-Way STOP Signs at the Intersection of Adams Street and Kenilworth Avenue and Direct Staff to Prepare the Necessary Ordinance
Overview:
The Village of Oak Park received a petition to upgrade from east-west YIELD signs to all-way STOP signs at the intersection of Adams Street and Kenilworth Avenue. The Village conducted crash analysis and traffic studies for the intersection. The Transportation Commission voted six to one to recommend upgrading to two-way STOP signs at the intersection of Adams Street at Kenilworth Avenue at its March 22, 2018 meeting.
XVI. Regular Agenda
X. RES 18-860 A Resolution Approving a Contract with Trine Construction Corp. for Project 18-17, Water and Sewer Main Improvements, in an Amount not to Exceed $2,304,749 and Authorizing its Execution
Overview:
The Village received competitive bids on March 29, 2018, for the Water and Sewer Main Improvements project 18-17. Ten contractors picked up bid documents and three bids were received. The low responsible bid was submitted by Trine Construction Corp. in an amount of $2,304,748.91. The project includes water and sewer replacement on North Boulevard from Forest to Kenilworth Avenues including work under the viaducts at Clinton and Kenilworth Avenues as well as sewer rehabilitation and street resurfacing on South Boulevard from Marion Street to Home Avenue.
Y. MOT 18-324 Discuss the Issuance of a Request for Proposals for the Purchase and Redevelopment of Village Owned Property at 700-728 Madison Street located within the Madison Street Business Corridor Tax Increment Finance (TIF) District
Overview:
Trustee Moroney and Trustee Andrews have asked for a review of the proposed timetable for the Village issuance of a Request for Proposals (RFP) to solicit development interest in the purchase and redevelopment of the Village owned property at 700-728 Madison Street.
Z. ORD 18-362 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Amending Article 8 (“Uses”), Section 8.3 (“Use Restrictions”), Table 8-1 (“Use Matrix”), and Article 8 (“Uses”), Section 8.4 (“Principal Use Standards”), Subsection 8.4E (“Community Residence”) of the Oak Park Zoning Ordinance Regarding Community Residences.
Overview:
As a condition of approval of the revised Zoning Ordinance, the Village Board remanded to the Plan Commission for further consideration a review of the regulations associated with Community Residences.
AA. MOT 18-322 A Motion to Refer to the Board of Health a Request for Review of Chapter 8 (“Business Licensing”), Article 6 (“Comprehensive Regulation of Tobacco Products”) of the Oak Pak Village Code as it Relates to the Regulation of Electronic Cigarettes, Vaping and Specifically the Popular E-Cigarette Produced by JUUL Labs which has been Criticized for its Appeal to Children and Teenagers
Overview:
At the April 16, 2018 Village Board meeting, Trustee Taglia requested a review and report by the Board of Health regarding signage requirements about the risk of vaping at locations which sell e-cigarettes and compliance check to ensure the Village’s restriction of sales to those under 21 years of age is begin followed at retailors.
AB. MOT 18-323 A Motion to Refer to the Environment and Energy Commission (EEC) a Request for Review and Recommendation Related to the Use of Plastic Straws
Overview:
Trustee Andrews requested consideration of a review by the EEC of options available to the Village that would reduce the use of plastic straws.
AC. MOT 18-328 A discussion about I-Gov has been requested by Trustee Andrews and Mayor Abu-Taleb.
Overview:
On June 4, 2012, the Village Board adopted the Mission, Vision and Structure of I-Gov and the Village Board has established it as a Committee of the Village Board via the adopted Village Board protocols since that time.
AD. RES 18-885 A Resolution Approving Amendments to Appendix VII (“Appointee Pay Plan Schedule”) of the Personnel Manual for the Village of Oak Park
Overview:
The ranges in the appendix are modified to 1) reflect the 2018 budget for general wage and potential merit increases for non-union employees and; 2) the assumption of a 2.5% wage increase in the 2019 budget for non-union employees. This action will not increase actual salaries for an employee, but provides the ability for employees to receive performance-based increases to base pay.
XVII. Call to Board and Clerk
XVIII. Adjourn
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