Village of Hodgkins Meeting of the President and Board of Trustees met November 13.
Here is the minutes provided by the Board:
Meeting called to order: 7:00 p.m.
Those Present: President: Noel Cummings
Trustees: Donald Cuttill
Vicky Moxley
Larry Rice
Dominic Misasi
Lida Mills
Attorney: John O'Connell Those Absent:
Trustee: Paul Struve
Pledge of Allegiance:
Mr. Cummings asked for a motion to approve the minutes of the Regular Board Meeting on October 19, 2017, as recorded by the Village Clerk. A motion to approve the minutes was made by Mr. Rice. Second by Mr. Misasi. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi and Mrs. Mills. Voting Nay: None. Absent for Vote. Mr. Struve
Mr. Cummings asked for a motion to file for audit the finance statement for September 2017. A motion to file for audit the September finance statement was made by Mr. Cuttill Second by Mrs. Moxley. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve
Mr. Cummings asked for a motion to approve the payment of bills as submitted for the month of October 2017. A motion to approve the payment of bills by Mr. Misasi. Second by Mr. Rice. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote. Mr. Struve
Mr. Cummings asked for a motion to approve/deny Resolution #2017-11 approving CDBG Sub recipient agreement for sanitary sewer rehabilitation Phase I in the amount of $100,000.00. Mr. Cainkar reported we have received a $100,000.00 grant for this project. A motion to approve Resolution #2017-11 was made by Mr. Rice. Second by Mr. Misasi. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve
Mr. Cummings asked for a motion to approve/deny Ordinance #17-13 authorizing the execution and delivery of a Supplemental indenture between the Village of Hodgkins and the Bank of New York Mellon Trust Company. Mr. O'Connell reported this is part of the Revenue Bond that was issued in August. There was an item that was left out so this Ordinance is added as a supplemental indenture to all the purchasers of the bonds. A motion to approve Ordinance #17-13 was made by Mr. Misasi. Second by Mr. Cuttill. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve
Mr. Cummings asked for a motion to approve/deny the low bid to MYS, INC in the amount of $143,283.70 for bridge repair and roadway maintenance for Leon Cook Drive from Santa Fe Drive to River Road. Mr. Misasi asked Mr. Cainkar when this project will be started. Mr. Cainkar is going to try and get this project started as soon as possible. Mr. Cainkar said they will have a pre-Construction meeting to get a time line for the project. A motion to approve low bid to MYS, INC. was made by Mr. Misasi. Second by Mr. Rice. Voting Aye: Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve.
Mr. Cummings asked for a motion to approve/deny Carlson Brothers change order for East Avenue project in the amount of $87,542.18. Mr. O'Connell explained this is an additional charge due to a large amount of concrete that was found in the ground. Mr. Misasi would like to see this project moving along. Mr. Kovel explained they are going to be fixing East Avenue this week where the road way had to be taken out. A motion to approve Carlson Brothers change order was made by Mr. Misasi. Second by Mrs. Mills. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve
Mr. Cummings asked for a motion to approve/deny payment #2 to Carlson Brothers in the amount of $162,796.56 for work on East Avenue PUD. A motion to approve payment #2 to Carlson Brothers was made by Mr. Misasi. Second by Mr. Cuttill. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote. Mr. Struve
Mr. Cummings asked for a motion to approve/deny access to the Quarry water tower to Pleasantview Fire Protection District regarding communication equipment. Mr. O'Connell explained that Chief Buckley, and the Pleasantview Fire District has a need to install communication devices on the top of the water tower. A motion to approve access to the water tower by Pleasantview Fire Department was made by Mrs. Mills. Second by Mr. Misasi. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote. Mr. Struve
Mr. Cummings asked for a motion to approve/deny Resolution #2017-12 approving collective bargaining agreement between the Village of Hodgkins and the Illinois Fraternal Order of Police, Labor Council, on behalf or Lodge # 151, covering Patrol Officers and Sergeants. A motion to approve Resolution #2017-12 was made by Mr. Cuttill. Second by Mr. Rice. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Rice, Mr. Misasi, and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve
Report from Village Engineer, Jim Cainkar:
No Report
Report from Village Attorney, John O'Connell:
Attorney O'Connell reported Vulcan has agreed with the Village plans for Ingress and Egress on the East Avenue Project. Vulcan Materials does have some restrictions for liability reasons that will be incorporated into the PLOT of Easement that will be recorded. This should not alter the project.
Report from Chief of Police, Ernest Millsap:
Chief Millsap reported November 5th-November 8th members of the Police and 911 Committees attended the 33' annual 911 conference in Springfield, IL. Trustee Rice, Trustee Misasi, Lt. Ceplecha, Rodney Cumming and himself attended classes hosted by the Illinois Public Safety Association.
Chief Millsap also reported that the Civil Service commission is in the middle of the testing process and they should have a new list to approve by the Village Board in January 2018.
Report from Building Inspector, Tim Kovel:
Mr. Kovel reported 6201 East Avenue project had some problems getting started with the sewer project due to problems with water. This has all been corrected. The road way on East Ave is supposed to be completed this week.
At 6606 Kane Avenue a new home is being built.
IAC has installed several ADA accessible ramps.
Report from Codel Life Safety Officer, Dan Tholotowsky:
Mr. Tholotowsky reported they have met with Mr. Hartman from Parkview Mobile home, Stoneview management, for future sight development changes. They also discussed the new office coming in to make sure it is ADA accessible.
Inspection has been completed on outdoor signage.
They are working with Jodi Ellsworth as the electronic plans come in so they can be filed.
They have been working on complaints from residents of the Mobile Home parks as they come in and dealing with them accordingly.
They are hoping to finish the Building Code, so it can be completed and approved in the near future.
2018 Business license are being delivered as they come in.
Committee Reports:
Finance Committee, Vicky Moxley, Chairman:
Mrs. Moxley reported there will be a budget meeting either November 29, 2017 or December 5, 2017. The date will be decided and then posted. There was a closed session meeting tonight to discuss personnel issues and salaries.
Public Works Committee, Dominic Misasi, Chairman:
Mr. Misasi reported We are awaiting delivery of a new salt truck. Equipment is being prepared for Winter. The crew has been trimming trees and will putting up Christmas decorations
Building Committee, Paul Struve, Chairman:
Absent, No Report
Water Committee, Dominic Misasi, Chairman:
Mr. Misasi reported 67th and the entrance to Theodore Forest preserve there was a new catch basin installed and valve. 6710 River Road they are relocating existing inlet and curb and gutter replacement. At 6600 River Road they removed and replaced 27 feet of curb and gutter.
911 Committee, Dominic Misasi, Chairman:
Mr. Misasi and others attended the 911 Conference in Springfield. There will be some legislative changes in the near future.
Police Committee, Larry Rice, Chairman:
Mr. Rice reports an agreement for the contract for the Patrolman and Sergeants was reached.
Zoning Committee, Lida Mills, Chairman:
No Report
E.S.D.A. Committee, Paul Struve, Chairman:
Absent, No Report
Public Relations Committee, Donald Cuttill, Chairman:
The next aging well meeting is November 15, 2017. There will be discussion regarding the upcoming Christmas Party.
Health, Safety, & Human Resource Committee, Vicky Moxley, Chairman:
Mrs. Moxley reported there was a meeting on October 24, 2017 to discuss the Handicapped Assistance program. Two new lifts were purchased. There was discussion on documents and rules of use that need to be established to make this a better project for the village.
Old Business
New Business
Comments from the Audience:
Ms. Souter wished everyone a Happy Thanksgiving
Mr. Cummings asked for a motion to adjourn. A motion to adjourn was made by Mr. Misasi. Second by Mrs. Mills. Voting Aye. Mr. Cuttill, Mrs. Moxley, Mr. Misasi and Mrs. Mills. Voting Nay: None. Absent for Vote: Mr. Struve
Adjourned: 7:22 p.m.
http://www.villageofhodgkins.org/wp/wp-content/uploads/2014/02/reg-mtg-Nov-13-2017.pdf
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