The Cook County Technology and Innovation Committee met Jan. 18 to authorize a telephone maintenance contract.
Here is the meeting's agenda, as provided by the committee:
Board of Commissioners of Cook County
Technology and Innovation Committee
Wednesday, January 18, 2017 9:45 AM Cook County Building, Board Room
118 North Clark Street, Chicago, Illinois
NOTICE AND AGENDA
There will be a meeting of the Committee or Subcommittee of the Board of Commissioners of Cook
County at the date, time and location listed above to consider the following:
PUBLIC TESTIMONY
Authorization as a public speaker shall only be granted to those individuals who have submitted in
writing, their name, address, subject matter, and organization (if any) to the Secretary 24 hours in
advance of the meeting. Duly authorized public speakers shall be called upon to deliver testimony at a
time specified in the meeting agenda. Authorized public speakers who are not present during the
specified time for public testimony will forfeit their allotted time to speak at the meeting. Public
testimony must be germane to a specific item(s) on the meeting agenda, and the testimony must not
exceed three minutes; the Secretary will keep track of the time and advise when the time for public
testimony has expired. Persons authorized to provide public testimony shall not use vulgar, abusive, or
otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to
speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result
in expulsion from the meeting and/or disqualify the person from providing future testimony.
17-1120
COMMITTEE MINUTES
Approval of the minutes from the meeting of 12/13/2016
17-0050
Presented by: SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Arrow Systems Integration Inc., Plano, Texas
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
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Good(s) or Service(s): Support and maintenance of Avaya legacy telephone systems
Contract Value: $10,377,470.80
Contract period: 2/1/2017 - 1/31/2022
Potential Fiscal Year Budget Impact: FY 2017 $1,729,578.47, FY 2018 $2,075,494.16, FY 2019
$2,075,494.16, FY 2020 $2,075,494.16, FY 2021 $2,075,494.16, FY 2022 $345,915.69
Accounts: 490-220
Contract Number(s): 1590-14365B
Concurrence(s):
The vendor has met the Minority and Women Owned Business Enterprise Ordinance via full waiver.
The Chief Procurement Officer concurs.
Summary: The Bureau of Technology is requesting authorization for the Chief Procurement Officer to
enter into and execute a contract with Arrow Systems Integration Inc. for maintenance and technical
support of the County’s Avaya legacy telephone systems. This agreement will allow Arrow to provide
the necessary ongoing support and maintenance of the County’s telephone system, which entails
providing 24/7/365 operations and supporting all 23,000+ County employees as well as critical Health
and Public Safety functions.
This contract is awarded through Request for Proposals (RFP) procedures in accordance with the Cook
County Procurement Code. Arrow Systems Integration Inc. was selected based on established
evaluation criteria.
Legislative History: 12/14/16 Board of Commissioners refer to the Technology and Innovation Committee
Secretary
Chairman: Fritchey
Vice-Chairman: Morrison
Members: Butler, Daley, Garcia, Goslin, Schneider, Silvestri, Steele
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