Seneca Village Cou met Tuesday, Nov. 15.
The Village Council meets formally on the 1st and 3rd Tuesday of each month at 7 pm. The mayor and each commissioner is responsible for administrating the functions of the following departments. Public Affairs, Accounts & Finances, Public Health & Safety; Streets & Public Improvements and Public Property.
Here are the minutes as provided by Seneca:
The Seneca Village Council held a regularly scheduled council meeting at Seneca Village Hall on November 15, 2016 at 7:00 pm.
Roll Call: Present: Applebee, Barla, Timmons, Spicer
Absent: Olson
A motion was made by Comm. Barla and seconded by Comm. Applebee that the Council approves the November 1, 2016 council meeting minutes as presented.
Roll Call: Ayes: Barla, Applebee, Timmons, Spicer
Nays: none
A motion was made by Comm. Barla and seconded by Comm. Timmons that the Council approves the payment of bills, October Treasurer’s report and payroll as presented.
Roll Call: Ayes: Barla, Timmons, Applebee, Spicer
Nays: none
No Seneca Business Spotlight presentation
Communications, Petitions, Reports & Additional Agenda Items:
1. Shop With a Cop Announcement 2. Park Board Vacancy Announcement 3. 911 Board Information
Old Business:
Public Property Timmons:
Comm. Timmons reminded everyone there is a vacancy on the park board. In addition, he stated at the corner of North Main (Route 170) and Route 6 a village wide water shut down took place to relocate two water mains. There were three delays that were announced for the project; firstly a Nicor gas line was found as well as gasoline contaminated soil; secondly during a pressure test, it was determined that a bad weld was found in the equipment being utilized for the testing and thirdly, the contractor in charge was taken to the hospital for removal of debris in his eye. After relocation was finished, lines were filled slowly and hydrants were flushed properly. Due to the contaminated soil; a core sample was taken and depending on the gasoline concentration level a determination will be made whether the Village will proceed with an additional shut off in the future. Mayor Spicer indicated it would not be an extensive shut off and it was a remote possibility.
Accounts and Finance Barla:
Commissioner Barla reviewed an ordinance that was presented at the November 1, 2016 council meeting which establishes a travel and expense approval policy; no questions were presented.
A motion was made by Comm. Barla and seconded by Comm. Applebee that the council adopts Ordinance #16-09, establishing the village travel & expense approval policy.
Roll Call: Ayes: Barla, Applebee, Timmons, Spicer
Nays: none
Comm. Barla also stated that the Parameters Ordinance in relation to the issuance of general obligation bonds not to exceed $300,000.00 for the purpose of financing cost of acquiring land and constructing various public works related facilities for the Village is up for adoption; no questions were presented.
A motion was made by Comm. Barla and seconded by Comm. Timmons that the council adopts ordinance 16-10, an ordinance authorizing the issuance of general obligation bonds (Alternate Revenue Source), Series 2016 of the Village of Seneca, Grundy and LaSalle Counties, Illinois in an aggregate principal amount not to exceed $300,000 for the purpose of financing the costs of acquiring land and constructing various public works related facilities within the Village and paying for costs related thereto, and providing for the levy of a direct annual tax for the payment of the principal of and interest on said bonds.
Roll Call: Ayes: Barla, Timmons, Applebee, Spicer
Nays: none
Public Health and Safety Applebee:
An announcement was made regarding the 8th annual “Shop with a Cop” program for needy children for the holiday season. Commissioner Applebee also stated that currently, Chief Ray Meglan is working with the Illinois Commerce Commission regarding train delays at both crossings; specifically an incident that occurred on November 2, 2016 in which a delay lasted over an hour in length.
Public Affairs Mayor Spicer:
Mayor Spicer announced he had Chamlin & Associates prepare an estimate for costs relating to water main & sanitary sewer extension in the proposed Graves Park. The extensions would be installed to a point about 500 feet into the park near the location of a future restroom facility. The sanitary sewer would be an 8” line and same for water main. A fire hydrant would be placed at the end of the water main extension to provide fire protection. The estimated cost for construction of the sanitary sewer main is $28,000.00 with design and construction engineering fees of $7,000.00. The estimated cost of the construction of the water main is $37,000.00 with construction engineering fees of $9,400.00. Discussion was held on the village providing funds for this purpose as the grant will not include this type of expenditure. Commissioner Timmons and Commissioner Barla both presented financial options; consensus of Council was to allow up to $35,000 out of the Sewer Fund and up to $45,000 out of the Fire Fund. Mayor Spicer instructed Clerk Russell to place this item on the agenda for vote at the next Council meeting.
New Business: Public Health & Safety Applebee:
Comm. Applebee announced that the Seneca Fire and Ambulance District is hosting a Toys for Tots toy collection for the upcoming holiday season. Also announced was a yearly reminder that it is prohibited to operate snowmobiles on the Village streets as well as the cemeteries. Commissioner Applebee referred to Attorney Russo to discuss the additional agenda item of a resolution approving an intergovernmental agreement creating a joint emergency telephone system board, an ordinance dissolving the emergency telephone system board in the Village of Seneca and the corresponding intergovernmental agreement. These documents were created due to changes in state law and because our Village does not operate our own dispatch service. It was announced that Seneca will have one acting member included on the Grundy County ETSB Board and that the documents will need to be approved by June 30, 2017. Discussion was held on the 911 Fund and that the Village will be responsible for maintaining the tower only as Grundy County will be in charge of any equipment expenses. Clerk Russell was asked to place these documents on file to be approved at the next Council meeting.
Public Affairs Mayor Spicer:
Mayor Spicer announced that a yearly billing for maintenance on the fundbalance software was received.
A motion was made by Comm. Barla and seconded by Timmons that the Council approves an expenditure of $5,378.85 to Tyler Technologies split equally out of the following departments: Public Affairs, Accounts and Finance, Public Health & Safety, Streets and Public Property.
Roll Call: Ayes: Barla, Timmons, Applebee, Spicer
Nays: none
No Public Comment was presented
A motion was made by Comm. Barla and seconded by Comm. Timmons that the November 15, 2016 Council meeting is adjourned at 7:32 pm.
Roll Call: Ayes: Barla, Timmons, Applebee, Spicer
Nays: none
Theresa L. Russell, Village Clerk
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