West Cook News

Village of Western Springs Public Works and Water Committee met July 15

Here are the minutes provided by the committee:

Call to Order

6:04 P.M.

Chair Scott Lewis, Chairman-Trustee Presiding

Committee Members’ Present:

Karen Martin, Trustee

Heidi Rudolph, Village President

Committee Members Absent:

None

Electronic Attendance:

Jeff Koza, Director of Engineering Services

Staff Present:

Ellen Baer, Village Manager

Casey Biernacki, Deputy Village Manager

Matthew Supert, Municipal Services Director

Ron Derengowski, Water Plant Superintendent

Diana Puga, Municipal Services Coordinator

Jenny Pesek, MS Administrative Assistant

Roll Call

As noted above.

Approval of Minutes:

Chair Scott Lewis motioned to approve June 10, 2025, Public Works and Water Committee meeting minutes seconded by Trustee, Karen Martin. Motion passed unanimously on a voice vote.

Public Comment- None

New Business Summary of Discussion

Director Supert presented to the Committee the proposal of consulting engineering and project scoping services of Christopher Burke for the 2025 Referendum Projects for an amount not to exceed $379,270. It was reported they are comfortable with the proposal and discussion continued to further define project and costs. This project will utilize 2025 referendum funding.

Motion to recommend to the Village Board by Chair Lewis and seconded by Trustee Martin. Motion passed unanimously on a voice vote

Springdale Drainage Improvements Project and Change Order #1

Engineering Director Jeff Koza reported that staff is seeking a consensus from the Committee on proposed change order #1 with a firm dollar amount. The awarded contract value for the project is $5,188.313. The current estimate to remove the pavilion is $10,000. This cost is an addition to the contract. The estimated change order #1 is $407,000. (7.8% increase). Discussion continued regarding costs and fees within two bodies. All items are related to stormwater enhancements.

HR Green Preliminary Engineering and Project Scoping Services for 2025 Referendum Projects

Village Staff are waiting for an engineering proposal from HR Green to provide services related to the 2025 Referendum and the Village Capital Improvement Plan.

Baxter and Woodman Preliminary Engineering and Project Scoping Services for 2025 Referendum Projects

Director Supert presented the proposal from Baxter & Woodman (B&W) for services related to the 2025 referendum projects, not exceeding $140,000. The B&W proposal included Lyons Township High School Phase 1 and Ridgewood Area Phase 1, all considered to be Infrastructure improvements. Motion to recommend to the Village Board by Chair Lewis and seconded by Trustee Martin. Motion passed unanimously on a voice vote

Water System Security Improvements-Proposal from Concentric Integration

Ron Derengowski presented the Water System Security Improvements to approve a bid waiver and contract with Concentric Integration for security improvements for 3 critical water systems locations. Western Springs Police Department performed a risk assessment of the security and safety of the Village buildings. Three areas at the Water Plant were identified. Motion to recommend to the Village Board by Chair Lewis and seconded by Trustee Martin. Motion passed unanimously on a voice vote.

Other Business

July Water Systems Update

Ron Derengowski reported on the 53rd Street watermain replacement project. Municipal Services received the boring report from Midland Standard Engineering & Testing. Bid opening on will be August 4, 2025.

Well 3 Surplus Motor Decommissioned

The material was properly recycled and or reclaimed within all federal and state laws.

Water Plant Assessment Study

Carollo Engineers are finishing the water plant assessment and evaluation of the Amiad performance. Staff should have the complete report by the end of July.

Lead Replacement Begins-Phase 1

Pre-con meeting was held with HR Green and Millenium for the replacement of 42 lines. These homes will be receiving the new copper service line.

Well No. 1

Baxter and Woodman will identify design criteria for the possibility of abandonment of Well No. 1. Staff anticipate this assessment will begin in late July, early August.

Schedule for the Next Committee Meeting:

The Public Works and Water Committee next meeting is scheduled for Tuesday, August 12, 2025, 6:00 p.m.

Adjourn

Chair Lewis motioned to adjourn the meeting, seconded by Trustee Martin. Motion passed unanimously on a voice vote.

Meeting adjourned at 7:11 PM

https://westernspringsil.portal.civicclerk.com/event/187/files/attachment/1428