Village of Western Springs President and Board of Trustees met Aug. 14.
Here is the agenda provided by the board:
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL VOTE
CITIZEN COMMENTS
7:00 P.M.
PRESENTATION OF THE COMPREHENSIVE FINANCIAL REPORT FOR PERIOD ENDING DECEMBER 31, 2022
OLD BUSINESS
1. Resolution No. 23-2745
Authorizing the Approval and Execution of a Supplemental Letter Agreement with Exhibit "A" (Supplemental Lot List and Special Assessment No. 05-01 Release of Lien Amounts), Exhibit "B" (McNaughton Architectural Design Plans for Timber Trails Residential Home Products) and Exhibit "C" (Timber Trails Plan Review Permit Fees and Closing Fees) Regarding the Sale and Development of 7 Lots Within Unit 1 and Unit 2 of the Timber Trails Subdivision (Unit 1: Lots 54, 59 and 79; and Unit 2: Lots 101, 102, 107 and 108) (Seller: Timber Trails Development Company, LLC and Buyer/Developer: McNaughton Development, LLC) (Trustee Nawrocki)
CONSIDERATION OF AGENDA ITEMS
1. FINANCE COMMITTEE - TRUSTEE CHEN
A. Ordinance No. 23-3143
Approving Budget Amendment/Transfer Over $ I 0,000.00 to the Fiscal Year 2023 Operating Budget in the Roadway Construction Fund
B. Other
2. GENERAL GOVERNMENT COMMITTEE - TRUSTEE TYRRELL
A. Resolution No. 23-2746
Ratifying The Approval Of And Authorizing The Execution Of A Master Service Agreement With NEC Corporation Of America Of Irving, Texas For Univerge Blue Voice Over Ip Phone System And Service At A One-Time Cost Of $17,328.52 And A Monthly Cost Of$2,562.11 For A Term OfThirtySix (36) Months
B. Resolution No. 23-2747
Approving the Content of and/or Release of Certain Closed Meeting Minutes of the Regular and Special Meetings of the Board of Trustees (2023 Half Year Review)
C. Other
3. PLANNING AND ZONING COMMITTEE -TRUSTEE NAWROCKI
A. Jonathan Laidlaw Elementary PTO - Request for Temporary Use Permit (TUP) For Laidlaw Family SK Event - September 30, 2023
B. Other
4. PUBLIC HEALTH AND SAFETY COMMITTEE -TRUSTEE LEWIS
5. PROPERTIES AND RECREATION COMMITTEE - TRUSTEE AV AKIAN
6. PUBLIC WORKS AND WATER COMMITTEE - TRUSTEE FINK
A. Springdale Sewer Point Repair Design Engineering Proposal
B. Ziebell Water Services Products Fire Hydrants Purchase Recommendation
C. Resolution No. 23-2748
Approving and Authorizing the Execution of Supplement No. I to Illinois Department of Transportation Local Public Agency Engineering Services Agreement with V3 Companies for Completion of Phase III Construction Engineering Services for the Central A venue Reconstruction and Sewer Separation Project
D. Resolution No. 23-2749
Approving and Authorizing the Execution of a Professional Services Agreement Between the Village of Western Springs and Baxter & Woodman Consulting Engineers for the Performance of Phase II Design Engineering Services for the Burlington Avenue Resurfacing Project
E. Resolution No. 23-2750
Approving And Authorizing The Execution Of A Professional Services Agreement Between The Village Of Western Springs And Baxter & Woodman, Inc. For Professional Engineering Services For Performance Of Phase II Design Engineering Services Related To The Hampto Avenue (Hillgrove Avenue To Ogden Avenue) Resurfacing Project (Not-To-Exceed Fee: $75,750.00)
F. Capital Summary Update
G. Other
CONSIDERATION OF AND ACTION ON AGENDA ITEMS DURING THE SPECIAL MEETING AGENDA
EXPLANATION OF OMNIBUS VOTING PROCEDURE
The Illinois State Statutes allow a municipality to collectiveJy vote on a group of ordinances, resolutions and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed bv the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote. Is there any such request'!
CONSIDERATION OF AN OMNIBUS VOTE(*):
1) * APPROVAL OF THE MEETING MINUTES OF JULY 24, 2023, 5:30 PM MEETING AND JULY 24, 2023, 7:00 PM MEETING AS READ
2) *ORDINANCE NO. 23-3143
APPROVING BUDGET AMENDMENT/TRANSFER OVER $10,000.00 TO THE FISCAL YEAR 2023 OPERATING BUDGET IN THE ROADWAY CONSTRUCTION FUND
3) *RESOLUTION NO. 23-2745
AUTHORIZING THE APPROVAL AND EXECUTION OF A SUPPLEMENTAL LETTER AGREEMENT WITH EXHIBIT "A" (SUPPLEMENT AL LOT LIST AND SPECIAL ASSESSMENT NO. 05-0 RELEASE OF LIEN AMOUNTS), EXHIBIT "B" (MCNAUGHTON ARCHITECTURAL DESIGN PLANS FOR TIMBER TRAILS RESIDENTIAL HOME PRODUCTS) AND EXHIBIT "C" (TIMBER TRAILS PLAN REVIEW PERMIT FEES AND CLOSING FEES) REGARDING THE SALE AND DEVELOPMENT OF 7 LOTS WITHIN UNIT 1 AND UNIT 2 OF THE TIMBER TRAILS SUBDIVISION (UNIT 1: LOTS 54, 59 AND 79; AND UNIT 2: LOTS 101, 102, 107 AND 108) (SELLER: TIMBER TRAILS DEVELOPMENT COMPANY, LLC AND BUYER/DEVELOPER: MCNAUGHTON DEVELOPMENT, LLC)
4) *RESOLUTION NO. 23-2746
RATIFYING THE APPROVAL OF AND AUTHORIZING THE EXECUTION OF A MASTER SERVICE AGREEMENT WITH NEC CORPORATION OF AMERICA OF IRVING, TEXAS FOR UNIVERGE BLUE VOICE OVER IP PHONE SYSTEM AND SERVICE AT A ONE-TIME COST OF $17,328.52 AND A MONTHLY COST OF $2,562.11 FOR A TERM OF THIRTY-SIX (36) MONTHS
5) *RESOLUTION NO. 23-2747
APPROVING THE CONTENT AND/OR RELEASE OF CERTAIN CLOSED MEETING MINUTES OF THE REGULAR AND SPECIAL MEETINGS OF THE BOARD OF TRUSTEES (2023 HALF YEAR REVIEW)
6) *RESOLUTION NO. 23-2748
APPROVING AND AUTHORIZING THE EXECUTION OF SUPPLEMENT NO. 1 TO ILLINOIS DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT WITH V3 COMPANIES FOR COMPLETION OF PHASE Ill CONSTRUCTION ENGINEERING SERVICES FOR THE CENTRAL A VENUE RECONSTRUCTION AND SEWER SEPARATION PROJECT
7) *RESOLUTION NO. 23-2749
APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF WESTERN SPRINGS AND BAXTER & WOODMAN, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR PERFORMANCE OF PHASE II DESIGN ENGINEERING SERVICES RELATED TO THE BURLINGTON AVENUE (WOLF ROAD TO CENTRAL A VENUE) RESURFACING PROJECT (NOT-TOEXCEED FEE: $56,475.00)
8) *RESOLUTION NO. 23-2750
APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF WESTERN SPRINGS AND BAXTER & WOODMAN, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR PERFOR1'1ANCE OF PHASE II DESIGN ENGINEERING SERVICES RELATED TO THE HAMPTON A VENUE (MILLGROVE AVENUE TO OGDEN AVENUE} RESURFACING PROJECT (NOT-TOEXCEED FEE: $75,750.00)
9) *MOTION TO APPROVE A TEMPORARY USE PERMIT FOR THE JONATHAN LAJDLA W ELEMENTARY SCHOOL FAMILY SK RACE EVENT (September 30, 2023)
10) *MOTION TO APPROVE A RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE PERMIT FOR THE ,JONATHAN LAIDLAW ELEMENTARY SCHOOL FAMILY SK RACE EVENT (September 30, 2023)
11) *MOTION TO APPROVE A DESIGN ENGINEERING PROPOSAL FROM ROBINSON ENGINEERING FOR THE SPRINGDALE SUBDIVISION POINT REPAIR SEWER PROJECT IN AN AMOUNT NOT TO EXCEED $28,9S0
12) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE THE PURCHASE OF REPLACEMENT FIRE HYDRANTS AND RELATED REPAIR COMPONENTS FROM ZIEBELL WATER SERVICES PRODUCTS AND AUTHORIZE THE EXPENDITURE OF ST ATE OF ILLINOIS DEPARTMENT OF ECONOMIC OPPORTUNITY (DCEO) GRANT FUNDS IN AN AMOUNT NOT TO EXCEED S16S,000 FOR THE PURCHASE [BID WAIVER BASED ON ZIEBELL WATER SERVICES PRODUCTS HAVING BEEN DESIGNATED BY THE VILLAGE AS THE VILLAGE'S SUPPLIER FOR WATER DISTRIBUTION PARTS AND EQUIPMENT AND AS AN AUTHORIZED PROVIDER OF GOODS AND SERVICES TO THE VILLAGE EXCEEDING Sl0,000 ANNUALLY)
Second to Motion
Discussion of Motion
ROLL CALL VOTE
A roll call vote of the Village President and all Trustees is needed.
REPORTS
1. MONTHLY FINANCIAL REPORT (Chen)
The July 2023 Monthly Report will be presented in September.
2. VILLAGE PRESIDENT RUDOLPH
3. VILLAGE MANAGER BAER
4. VILLAGE ATTORNEY JURUSIK
ADJOURN
https://www.wsprings.com/AgendaCenter/ViewFile/Agenda/_08142023-1547
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