Village of Western Springs Board of Trustees met Aug. 15

By Kristine Gonzales-Abella

Sep 21, 2022

Village of Western Springs Board of Trustees met Aug. 15.

Here are the minutes provided by the board:

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

READING OF AGENDA - ADDITIONS - DELETIONS

CITIZEN COMMENTS

PUBLIC HEARING CONCERNING PROPOSED RIGHTS OF WAY (ROW) SALES (The Village Board will consider each ROW Vacation Petition During the Public Hearing):

1. Petitioner John Griffin (5144 Central Avenue Property): Vacation Of The No1th 33.00 Feet By 150.00-Foot-Long-Portion Of The 52nd Street ROW Located Adjacent To And South Of The 5144 Central Avenue Property (Approximately 4,950 Square Feet)

2. Petitioner Michael Marinoff (5200 Lawn Avenue Property): Vacation Of The South 30.00 Feet By 187.00-Foot-Long Portion Of The 52nd Street ROW Located Adjacent To And North Of The 5200 Lawn Avenue Property (Approximately 5,610.00 Square Feet)

3. Petitioner Ed Rosenberg (4241 Linden Avenue Property): - Vacation Of The North 13.00 Foot By 130.00-Foot-Long Portion Of The Alley ROW Located Between 4241 Linden Avenue And 4243 Linden Avenue (Approximately 1,690.00 Square Feet)

4. Petitioner Sharon Giljum (4243 Linden Avenue Property): Vacation Of The South 3.00 Foot By 130.00-Foot-Long Portion Of The Alley ROW Located Between 4241 Linden Avenue And 4243 Linden Avenue (Approximately 390.00 Square Feet)

7:01 P.M.

1. Call To Order - President Gallagher

2. Roll Call - Clerk Tymick

3. Acknowledgement Of The Publication Of The Public Notice

- Clerk Tymick

4. Discussion of ROW Vacation Petitions:

a. Petitioner John Griffin (5144 Central Avenue Property): Part of the 52nd Street ROW (Approximately 4,950 square feet at a per square foot cost of $27.50 for an acquisition price of $36,125.00) with certain easement reservations.

b. Petitioner Michael Marinoff, 5200 Lawn Avenue Property): Part of the 52nd Street ROW (Approximately 5,610.00 square feet at a per square foot cost of $21.50 for an acquisition price of $120,615.00) with certain easement reservations.

c. Petitioner Ed Rosenberg (4241 Linden Avenue Property): Part of the Alley ROW (Approximately 1,690.00 Square Feet at a per square foot cost of $21.50 for an acquisition price of $36,335.00) with certain easement reservations.

d. Petitioner Sharon Giljum (-4243 Linden Avenue Property): Part of the Alley ROW (Approximately 390.00 square feet at a per square foot cost of $21.50 for an acquisition price of $8,385.00) with certain easement reservations.

5. Questions And Comments By Board Members.

6. Questions By The Public And Public Comment.

7. Motion To Direct Village Attorney to Order Title Reports and Plats of ROW Vacation and to Prepare ROW Vacation Ordinances for the ROW Vacation Petitioners

8. Motion To Close The Public Hearing

2021 COMPREHENSIVE ANNUAL FINANCIAL REPORT PRESENTATION BY BRIAN LEFEVRE

CONSIDERATION OF AGENDA ITEMS DURING THE WORKSHOP PORTION OF THE COMBINED WORKSHOP AND SPECIAL MEETING AGENDA

1. PROPERTIES AND RECREATION - TRUSTEE CHEN

A. 2022 Fair Elms Manhole Replacement

B. Installation of New Fuel Station

C. Job Order Contracting - Equalis Purchasing Cooperative

D. Meter Replacement Program

E. Urban Forestry Management Plan Website

F. Capital Summary Report

G. Other

2. PUBLIC WORKS AND WATER-:-- TRUSTEE FINK

3. PLANNING AND ZONING - TRUSTEE JOHN

A. Ordinance Amending Title 10 (Development

Control Ordinance) Of The Western Springs Municipal Code To Add A New Chapter 13 (General Provisions Applicable To This Title) And A New Section 10-13-1 (Eligibility For Village Approvals, Certificates, Licenses And Permits If Debt Owed To Village)

B. Field Park 5K 2022 - September 17, 2022

C. Other

4. PUBLIC HEAL TH AND SAFETY - TRUSTEE LEWIS

A. Promotion of Lt. Richard Griffith

B. Other

5. FINANCE - TRUSTEE RUDOLPH

A. Ordinance Amending The Western Springs Municipal Code, Title 1: Administration; Chapter 9: Administrative Code; Article F: Fire And Inspectional Services Group; Section 2: Fire Suppression And Emergency Medical Services Relative To Fees Charged For Ambulance Services And Emergency Medical Services

B. Resolution Authorizing And Approving the Execution of a First Addendum to the 2020 Agreement To Provide Paramedic Personnel Between The Village Of Western Springs And Paramedic Services Of Illinois, Inc. For Calendar Years 2021, With Renewal Options For Years 2022, 2023 and 2024

C. Ordinance Approving Budget Amendments And Transfer over $10,000.00 to the Fiscal Year 2022 Operating Budget in the General Fund

D. Resolution Approving the Appointment of John Mastandona as Treasurer and Director of Finance for the Village of Western Springs Effective August 29, 2022

E. Water Meter Replacement Program and Lead Service Line Replacement Inventory Program

F. Other

6. GENERAL GOVERNMENT - TRUSTEE TYRRELL

CONSIDERATION OF AND ACTION ON AGENDA ITEMS DURING THE SPECIAL MEETING PORTION OF THE COMBINED AGENDA

EXPLANATION OF OMNIBUS VOTING PROCEDURE

The Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote. Is there any such request?

CONSIDERATION OF AN OMNIBUS VOTE (*):

1. *APPROVAL OF THE MEETING MINUTES OF JULY 11, 2022. AS READ

2. *ORDINANCE 22-3093 AMENDING TITLE 10 (DEVELOPMENT CONTROL ORDINANCE) OF THE WESTERN SPRINGS MUNICIPAL CODE TO ADD A NEW CHAPTER 13 (GENERAL PROVISIONS APPLICABLE TO THIS TITLE) AND A NEW SECTION 10-13-1(ELIGIBILITY FOR VILLAGE APPROVALS, CERTIFICATES, LICENSES AND PERMITS IF DEBT OWED TO VILLAGE)

3. *ORDINANCE 22-3094 APPROVING BUDGET AMENDMENTS AND TRANSFER OVER $10.000.00 TO THE FISCAL YEAR 2022 OPERATING BUDGET IN THE GENERAL FUND

4. *ORDINANCE 22-3095 AMENDING THE WESTERN SPRINGS MUNICIPAL CODE. TITLE 1: ADMINISTRATION: CHAPTER 9: ADMINISTRATIVE CODE: ARTICLE F: FIRE AND INSPECTIONAL SERVICES GROUP: SECTION 2: FIRE SUPPRESSION AND EMERGENCY MEDICAL SERVICES RELATIVE TO FEES CHARGED FOR AMBULANCE SERVICES AND EMERGENCY MEDICAL SERVICES

5. *RESOLUTION 22-2685 AUTHORIZING AND APPROVING THE EXECUTION OF A FIRST ADDENDUM TO THE 2020 AGREEMENT TO PROVIDE PARAMEDIC PERSONNEL BETWEEN THE VILLAGE OF WESTERN SPRINGS AND PARAMEDIC SERVICES OF ILLINOIS, INC. FOR CALENDAR YEAR 2021, WITH RENEW AL OPTIONS FOR YEARS 2022, 2023 AND 2024

6. *RESOLUTION 2?-2686 TO APPROVE THE APPOINTMENT OF JOHN MASTANDONA AS TREASURER AND DIRECTOR OF FINANCE FOR THE VILLAGE OF WESTERN SPRINGS EFFECTIVE AUGUST 29. 2022

7. *RESOLUTION 22-2687 APPROVING THE WAIVER OF THE COMPETITIVE BID PROCESS FOR PURPOSES OF APPROVING AND AUTHORIZING THE EXECUTION OF A MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT BETWEEN THE VILLAGE OF WESTERN SPRINGS AND EOUALIS GROUP

8. *MOTION TO APPROVE STAFF'S RECOMMENDATION TO ISSUE A REQUEST FOR PROPOSAL (RFP) FOR THE WATER METER REPLACEMENT PROGRAM USING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS AS A FUNDING SOURCE AND TO PUT EXPENDITURE IN THE ?023 BUDGET

10. * MOTION TO APPROVE A TEMPORARY USE PERMIT FOR THE FIELD PARK 5K RUN/WALK, 1 MILE FUN RUN & KIDS DASHES 2022EVENT

11. *MOTION TO APPROVE A RELEASE, HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE PERMIT FOR THE FIELD PARK 5K RUN/WALK, 1 MILE FUN RUN & KIDS DASHES 2022 EVENT

12. *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS IN LIEU OF SOLICITATION OF PROPOSAL AND AWARD A CONTRACT TO CALUMET CITY PLUMBING OF CALUMET CITY, IL FOR THE 2022 FAIR ELMS MANHOLE REPLACEMENT PROJECT AT A TOTAL COST OF $14,410.00

13. *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS IN LIEU OF SOLICITATION OF PROPOSAL AND AW ARD A CONTRACT TO BIDDER, PETROLEUM TECHNOLOGIES OF LYONS, ILLINOIS FOR THE 2022 FUEL TANK STATION INSTALLATION PROJECT AT A TOTAL COST OF $52,550.00.

Second to Motion

Discussion of Motion

ROLL CALL VOTE

A roll call vote of all trustees and President Gallagher is required to approve the omnibus vote items.

REPORTS

1. MONTHLY FINANCIAL REPORT June 2022 (Rudolph)

The June 2022 monthly financial report will be presented.

A roll call vote of all Trustees is required to approve this report.

2. VILLAGE PRESIDENT GALLAGHER

3. VILLAGE MANAGER BAER

4. VILLAGE ATTORNEY JURUSIK

RECESS TO CLOSED MEETING FOR THE PURPOSE OF DISCUSSION OF: