Village of Western Springs Public Works & Water Committee Met June 3.
Here is the minutes provided by the committee:
Call to Order: 7:30 AM by Chair, Al Fink
Motion to call to order Alan Fink-Trustee Chairman
Scott Lewis-Trustee
Roll Call by Matthew Supert
Trustee Alan Fink, Chair-Aye
Trustee Scott Lewis-Aye
Staff Present
Matthew Supert- Staff
Chris Breakey-Staff
Erin Duffy-Staff
Jefferey Koza-Staff
Inga Cebelis-Staff
Jenny Pesek-Staff
Liam Sullivan-Intern
Alice Gallagher-Village President
1. Public Comment-None
2. Approval of Minutes-Approved by Trustee Fink and seconded by Trustee Lewis with one correction.
3. Central Avenue-Stamped Concrete
Matthew Supert, Director of Municipal Services reported the residents on Central Avenue requested parking on the west side of the street to be upgraded to a more decorative pavement. The estimated cost is approximately $105,216 by Proposed Stamped Portland Cement Pavement. It was discussed by the Committee and reported that it is too much money and not centrally located to the Village. Roll Call vote: Alan Fink, Chair-Naye Trustee Scott Lewis, Naye.
4. Rose & Grove-Alternate Bid
The Board of Trustees awarded the base bid of the project to A. Lamp Concrete Contractors, of Schaumburg in the amount of $1,657,345.16 lowest bidder, only the base bidder was awarded. Staff recommended the work planned for alternate 1 be completed and that a separate contract be negotiated with A. Lamp Concrete Contractors, Inc. and formally reject the alternate 1 bid.
Motion to reject the alternate 1 bid received on May 14, 20201. Roll Call, Alan Fink, Aye, Trustee Scott Lewis, Aye.
5. 2021 Motor Fuel Tax-Adjusted Quantities
Matthew Supert, Director of Municipal Services reported the Village staff is currently calculating final pricing and quantity information for the additional work and anticipates having final pricing information for the Committee. The goal was to present to the Village Board pending final quantities and estimates. Motion to approve all quantities and estimates. Roll Call, Chair, Alan Fink, Aye, Trustee Scott Lewis, Aye.
6. Forest Hills Sidewalk
Matthew Supert, Director of Municipal Services reported the Village Board is reviewing the current sidewalk process that is in place. Matthew Supert reported this is being reviewed under the larger infrastructure plan. Staff is looking into safe routes to school grants. Chair Fink suggested this should be an open house forum for discussion.
7. Well No. 5 Landscaping Proposal
Matthew Supert, Director of Municipal Services reported a proposal was received from SmithGroup JJR for Well No. 5 landscaping. The Village intends to install landscape and hardscape items around the well area this fall to screen the area from the park and the school. The proposal is not to exceed $7,855. Motion to approve proposal from SmithGroup JJR. Roll Call, Chair, Alan Fink, Aye, Trustee Scott Lewis, Aye.
8. Well No. 4 August 2020 Electrical Invoices
Matthew Supert, Director of Municipal Services reported Water Well Solutions has changed ownership and name. The invoice of $69,320 for repairs to the motor has been successfully processed, however the new invoice of $48,530 needs to be approved by the Village Board due to the change in company information to Water Well Solutions. The Village Attorney will have to reapprove the invoice. Motion to approve $48,530 to Water Well Solutions LLC. Roll Call, Chair, Alan Fink, Aye, Trustee Scott Lewis, Aye.
9. Elevated Tank Schedule Update and Notice to Award
Matthew Supert, Director of Municipal Services reported to the Committee the Board of Trustees issued a Notice of Intent to award the elevated tank maintenance and repainting project to Era-Vivaldi on January 25, 2021. Village staff will need to have the Notice signed as soon as possible in effort to move forward with the IEPA loan documents and issuance of the Notice to Proceed. No action to report. Alan Fink motioned to issue the Notice of Award in effort to move forward for the project. Roll Call, Chair, Alan Fink, Aye, Trustee Scott Lewis, Aye.
10. Well No. 1 Feasibility Engineering
Water Plant Superintendent, Erin Duffy presented to the Committee. The Village Staff budgeted $20,000 for Well No. 1 Feasibility Engineering and Analysis for 2021. Since the elevated tank maintenance and repainting project was delayed for a few months, the water department would like to put out an RFP for Well No. 1 this summer. The intent would be to analyze the cost benefit of maintaining Well No. 1 versus abandonment, efforts that can be made to improve water quality within the existing infrastructure Well No. 1 well house, and further investigation into increasing water production from Well No. 1. Chair Alan Fink motioned to approve the Feasibility Study. Roll Call, Chair, Alan Fink, Aye, Trustee Scott Lewis, Aye.
11. Fire Hydrant Purchase
Superintendent Breakey reported Public Works performed hydrant flushing and testing. It was identified multiple hydrants were not in good condition. This year we will be replacing five new hydrants and valves. Staff recommends the purchase of five new hydrants from Ziebel Water Service Products for $20,765.50. Motion to approve purchase of five new hydrants, Roll Call, Chair, Alan Fink, Aye, Trustee Scott Lewis, Aye.
12. Capital Summary Report
Ridgewood Oaks Detention Basin
It is anticipated that Phase III Engineering and utility coordination will begin in July or August pending requirements from the MWRD and the COA’s request for engineering modifications.
Well No. 5 Electrical and Pumping Equipment
Well No. 5 is currently undergoing operational testing through various stages of the Water Treatment Plant. The operation permit for the well was submitted to the IEPA. A proposal for landscape design will be presented to the PW&W Committee in June with landscaping anticipated during the fall of 2021. Landscape restoration is not included in the IEPA loan.
Elevated Tank
The project is proposed to begin work this fall to complete the interior of the tank and then schedule the completion of the exterior of the tank for spring 2021.
WTP Generator
A project kick off meeting was held with staff and the engineers from HR Green on 5/12/2021 and a follow-up meeting on 5/21/2021. The engineer is beginning design engineering on the project.
2021 Roadway Grand Avenue Roadway Improvements
Pre-construction meeting was held on 5/27/2021. The Village is awaiting a construction schedule and anticipated construction start date is early July.
2021 Roadway Referendum Program and IEPA Water Main Improvement Project-Rose and Grove
The project was awarded to A. Lamp Construction during the May Village Board cycle. The Village is awaiting Notice to Proceed from the IEPA before scheduling a pre-construction meeting.
2021 Motor Fuel Tax (MFT) Asphalt Resurfacing
Construction work for the 2021 MFT project began in early May and concrete replacement of curb and sidewalks is ongoing. Concrete work is anticipated to continue through early June, and thereafter the removal of pavement will begin. Pavement removal will be approximately two weeks before paving will begin.
2020 Roadway Referendum Program and IEPA Water Main Improvement Project-Clausen Avenue
Punchlist items including final restoration and concrete replacement is anticipated to be completed by the end of May. The final project closeout paperwork expected to be completed by the end of June.
Central Avenue Reconstruction/MWRD Sewer Separation
IDOT notified the Village that the project letting date has been pushed back from September 2021 to the original January 2022 letting. IDOT land acquisition process for land appraisal is currently ongoing for temporary and permanent stormwater construction easements. Title work for the Park District is currently ongoing. The Village submitted the first quarterly report to the West Central Municipal Conference for the project in March.
13. Other-none
14. Motion to adjourn 8:07 AM
Roll Call by Matthew Supert
Chair, Fink, Aye
Trustee Scott Lewis, Aye
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