Village of Western Springs Public Works & Water Committee met June 15.
Here is the minutes provided by the committee:
Call to Order: 7:30 AM by Chair, Al Fink
Committee Members Present
Alan Fink-Trustee Chairman
Scott Lewis-Trustee
Staff Present
Matthew Supert- Staff
Casey Biernacki-Staff
Chris Breakey-Staff Jenny Pesek-Staff
Erin Duffy-Staff
Others
Alice Gallagher, Village President
Ingrid Velkme, Village Manager
1. Public Comment None
Chair Al Fink related to the Committee he received complaints from residents that LRS was not picking up items left from the flooding on Franklin due to Covid-19. Residents were informed to call the Village office so they could follow-up with LRS to report any issues moving forward.
2. Approval of Minutes
Motion to approve by Trustee Scott Lewis and seconded by Chair Al Fink.
3. Wolf Road Bike Path-Phase II Engineering
Casey Biernacki, Assistant Director of Municipal Services presented the Wolf Road Bike Path-Phase II Design Engineering Proposals. He reported the Phase I Engineering began in 2013. The path is intended to provide a safe connection between Western Springs and the Salt Creek path system. Phase I was completed in early 2020 by James J. Benes and Associates. Village staff has requested and received proposals from the following firms for Phase II Engineering. Casey Biernacki, Assistant Director of Municipal Services reported services must be selected based on qualifications and not cost. Once selected, staff may begin contract negotiations with the selected firm. Director Matt Supert reported the selection is based on pure merit and both firms have skilled staff and are qualified. Staff is looking for direction from the Public Works and Water Committee as to which engineering firm to begin contract negotiation with for Phase II engineering.
He advised it is important to keep the process moving for June Board approval. Chair Fink asked if we have a deadline. Assistant Director Casey Biernacki reported V-3 is qualified for the project and the deadline was Friday 6/12/2020 by noon. Chair Alan Fink asked if it is ok to switch to V-3 Engineering. Assistant Director Biernacki reported it is ok. Director Matt Supert will follow-up with V-3 and have the documents for Village Board meeting in order to keep this process going per the request of the Committee and President Gallagher.
• James J. Benes & Associates- still waiting-staffing issues
• V3-proposal-received
4. Well No. 4 Final Invoices
Erin Duffy, Water Plant Superintendent reported to the Public Works and Water Committee meeting since the work is completed and Well No.4 has been running for over a month, the water department would like to recommend the final invoices be approved for payment. Erin Duffy reported the village now has a 400HP Mercury seal Byron-Jackson motor as spare (not entirely free form issues) and has refurbished the nearly brand-new pipe from Well No.4 to be utilized in Well No. 5. Chair Fink asked if we have full assembly. Erin Duffy responded we need a pump and need an estimate.
Suez Water Well Solutions Well No.4 Overhaul $128,037.00
Suez Water Well Solutions factory rebuilt 400HP motor $152,140.00
5. AMIAD Pre-Treatment Cassette Replacement Bid Waiver Request and Proposal
Erin Duffy, Water Plant Superintendent reported to the Public Works and Water Committee AMIAD is the only sole source provider. The Village deploys two sets of self- cleaning AMIAD pretreatment systems that remove all particles from raw water larger than one micron. Primarily these systems assist with iron removal; however, they also assist in the removal of manganese and other large ions in solutions.
Erin Duffy, Water Plant Superintendent reported to the Public Works and Water Committee the AMIAD pretreatment system is the first step in the treatment process and teams up with the cartridge filters to remove most of the iron ahead of the RO membranes. A proposal from Filtration Services was presented for the replacement of the AMIAD pretreatment cassettes. Filtration Services was tasked with the initial installation of the AMIAD systems during the water plant retrofit and has continued to provide technical support for the water operators both over the phone and in person.
Filtration Services, LLC- 2-cartridge sets and service call $160,470.
6. MWRD Stormwater Intergovernmental Agreement
Director of Municipal Services, Matt Supert presented to the Committee. He reported it is a long-term control plan between Flagg Creek-47th Street and Central Avenue, sewer installation, storm water and separating all inlets. MWRD has updated their forms. This document is an intergovernmental agreement with the Metropolitan Water Reclamation District of Greater Chicago for Design, Construction, Operation, and Maintenance of the Old Town South Combined Sewer Separation and the Village of Western Springs. Staff and Mike Jurusik are finalizing the agreement to present to the Village Board by Monday. Matt Supert advised these are approximately 70% federal funds.
7. Capital Summary
Ridgewood Oak Detention Basin
Director Matt Supert reported to the Committee bids were opened on 3/10/2020 with two apparent low bidders and the Bid was awarded during the March Board cycle. The ordinance drafting SSA #8 was presented to the Village Board in May. Anticipated Notice to proceed is to occur during the July 27th Board meeting with a public hearing schedule for August. Director Supert reported last week he with the residents in the area of the Ridgewood Oaks Detention Basin. We are now waiting for the hearing in August and HOA board and design.
Well 5 Electrical and Pumping Equipment
Director Matt Supert reported to the Committee the Village signed and executed IEPA Loan Offer and Acceptance on 3/5/2020. A preconstruction meeting was held in March and follow up field meeting was held in May. Perimeter fencing was installed on 6/10/2020. And minor excavation of site expected to follow along with pouring of the concrete pad. Further development to begin in July. Director Supert reported in the next weeks construction will be beginning. Chair Fink asked if we are waiting for the delivery of the equipment.
2020 Roadway Referendum Program-Prospect Avenue
Assistant Director Casey Biernacki reported to the Committee the Village Board awarded the 2020 Prospect Avenue project to G&M Cement Construction. A preconstruction meeting is scheduled for June 10, 2020. Assistant Casey Biernacki informed the Committee the tree located at Prospect and Reid (southwest corner) know at the Keebler Elf Tree and it will need to be removed. It has been already inspected and reported it marked for removal since it is dead. The residents mentioned they do not want to see this tree go. President Gallagher asked what type of tree. During the tree inventory it was marked a (5) out of (6) with six being the worst. Chair Fink inquired about the Tree Inventory done by the Arborist and will this report be available to the residents. Director Supert advised there is a digital copy and can be made available on the website. Casey Biernacki reported next week prep work will begin and continue through the summer. The pool will possibly be opening with a smaller level of participation. Chair fink asked how long will the construction be? Assistant Director advised it will be fifty-five days and through the end of summer.
2020 Roadway Referendum Program and IEPA Water Main Improvement Project-Clausen Avenue
Assistant Director Casey Biernacki presented to the Committee. He reported the Village Board awarded the contract to Di Natale Construction in May. All bid and award documents have been sent to the to the Illinois Environmental Protection Agency (IEPA) for approval. Approval is expected before the end of June. He reported they would like to start right after the Fourth of July, this project is adjacent to Field Park.
2020 Motor Fuel Tax (MFT) Resurfacing Program
Casey Biernacki, Assistant Director of Municipal Services presented to the Committee. He reported the Village Board awarded the contract to M&J Paving in May. A preconstruction meeting will occur during the week of June 15th. Chair Alan Fink inquired about the charging station and is it completed. Assistant Director advised it is completed but waiting for parts and components from China, delayed due to Covid-19.
2019 Roadway Referendum Program
Casey Biernacki, Assistant Director of Municipal Services presented to the Committee. restoration is complete. Final pay quantities and estimates are being finalized.
2019 MFT Resurfacing Program
Project area restoration will be completed during the week of 5/18/2020.
Central Avenue Reconstruction/MWRD Sewer Separation
Casey Biernacki Assistant Director of Municipal Services reported to the Committee the comments from the resident meeting are being complied and responses are being developed. Village is coordinating with the Park District and Illinois Tollway on easements needed for a new storm sewer. Phase I Project Development Report (PDR) will be submitted to IDOT once easements have been secured. MWRD IGA will be presented to the Village Board in June 2020 for approval.
8. July Committee Meeting Schedule and Joint Meeting with Finance
Director Matt Supert advised the Public Works and Water Committee they would like to have a joint meeting with the Village of Western Springs Finance Dept. (Grace Turi & John Mastandona) regarding the Water Capital Platform and including discussion about water and sewer rates. Chair Fink and Trustee Scott Lewis reported this would be no problem for the month of July given a two-week notice.
9. Other-Springdale Drainage Study Update
Chair Al Fink inquired about the Springdale Drainage Study. Assistant Casey Biernacki reported they are meeting with the engineers with (CBEL) Christopher Burke Engineering. He stated they have most of the information they need. Most of the water is coming from the east into Western Springs. Any thoughts for Ridgewood, no formal study but considering. President Gallagher stated this is a good idea and need a board for an infrastructure plan in Ridgewood. Assistant Casey Biernacki reported CBEL indicated we need to slow down the water from the east, Lagrange Highlands and other surrounding communities.
Motion to adjourn by Trustee Alan Fink, Chairman and seconded by Trustee Scott Lewis
Meeting adjourned at 8:17 AM
https://il-westernsprings2.civicplus.com/AgendaCenter/ViewFile/Minutes/_06152020-1065
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