Village of Oak Park Board of Trustees met May 18.
Here is the agenda provided by the board:
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
A. MOT 20-027 Motion to Approve Minutes from the May 4, 2020 Remote Regular Meeting of the Village Board and the May 11, 2020 Remote Special Meeting of the Village Board.
Overview:
This is a motion to approve the official minutes of meetings of the Village Board.
V. Non-Agenda Public Comment
VI. Village Manager Reports
B. ID 20-136 Status Report to the Village Board Regarding the Response to an
Emergency Affecting the Public Health Pursuant to Resolution 20-120 Adopted on March 13, 2020 and Extended by Resolutions 20-124 and 20-128 which Continues the Emergency through June 1, 2020
Overview: The Village Manager and several key staff will provide a status report. VII. Consent Agenda
C. RES 20-138 A Resolution Approving the Renewal of an Independent Contractor
Agreement Between the Village Of Oak Park And O’Hare Truck Service Inc., d/b/a O’Hare Towing Service for Village Towing Services for a One Year Term and Authorizing its Execution
Overview:
The Village’s current agreement with O'Hare Truck Service Inc., d/b/a O'Hare Towing Service expires May 24, 2020. In accordance with section 4 of the current agreement, the Village can renew the agreement for an additional one year period.
D. RES 20-106 A Resolution to Support and Consent to the Cook County Class 7a Property
Tax Incentive Application of 100 Marion Street Partners, LLC for the Property Located at 100 Marion Street Consistent with the Recommendation of the Oak Park Economic Development Corporation (Oak Park EDC)
Overview:
The applicant, 100 Marion Street Partners, LLC, has requested, through the Oak Park Economic Development Corporation (“Oak Park EDC”), Village of Oak Park support for his application seeking a Cook County Class 7a Property Tax Incentive for 100 Marion Street.
E. RES 20-130 A Resolution Approving an Amendment to a Contract with Era - Valdivia
Contractors Inc., for Project 19-14, Bridge Rehabilitation Improvements, to Change the Not To Exceed Amount from $517,300 to $572,943 and Authorizing its Execution
Overview:
A change order will be needed due to additional costs for pedestrian protection related to the Home Avenue bridge patching, additional patching quantities on Home Avenue, and for anticipated overages on the East Avenue bridge which is anticipated to start later in May or June.
F. RES 20-131 A Resolution Approving an Agreement for Environmental Remediation
Work between the Village of Oak Park and AH Oak Park LLC in an Amount not to Exceed $685,000 and Authorizing its Execution
Overview:
On September 3, 2019, the Village Board approved the First Amendment to the Redevelopment Agreement for 700-728 Madison between the Village of Oak Park, Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and AH Oak Park, LLC. On February 3, 2020, the Village Board concurred with the Plan Commission’s recommendation to grant a special use permit for a major planned development containing a seven story Senior Living Facility at the property located at 711-725 Madison Street. The parties have agreed to the scope of the environmental remediation work that the Village is responsible for reimbursing AH Oak Park, LLC.
G. RES 20-132 A Resolution Approving an Amendment to a Contract with Lindahl
Brothers Inc., for Project 20-11, Lake Street Resurfacing - Euclid Avenue to Austin Boulevard, to Change the Not To Exceed Amount from $1,992,645 to $2,126,606 and Authorizing its Execution
Overview:
A change order will be needed for the Lake Street resurfacing project to include resurfacing the street and parking lot on Scoville Avenue from South Boulevard to Lake Street. Resurfacing Scoville Avenue in this location was scheduled to occur later this summer and it is now recommended it be completed this month prior to the Farmers’ Market starting on May 30th. The cost for the work on Scoville is $133,961.
H. RES 20-133 A Resolution Approving a Professional Services Agreement with Clark Dietz Inc. for Mechanical Engineering Services for the Oak Park Police Department Firing Range Ventilation Improvements Project in an Amount Not To Exceed $35,000.00 and Authorizing its Execution
Overview:
The Oak Park Police Department’s existing firing range is located in the lower level of Village Hall as part of the Police Station space. The firing range has been out of service since 2017 due to substandard ventilation and air flow in that space. The approval of these services would be the first step in providing the Police Department with a much needed and mechanically up-to-date firing range necessary for officer certification.
I. RES 20-135 A Resolution Authorizing the Submission of Rebuild Illinois Fast-Track
Public Infrastructure Program Grant Applications for the Resurfacing of Local Streets Project and the Oak Park Avenue Water, Sewer, and Resurfacing Project
Overview:
On May 12, 2020 the State of Illinois announced a $25 Million grant program for shovel ready projects. Staff is recommending submitting grant applications for the annual Local Street Resurfacing Project and for the Oak Park Avenue Water, Sewer, and Street Resurfacing Project.
J. MOT 20-023 A Motion to Approve the Bills in the Amount of $2,548,769.13 from April
21, 2020 through May 11, 2020
Overview:
Attached is the regular list of bills paid through the Village’s accounts payable (AP) system for the period beginning April 21, 2020 through May 11, 2020. In addition, attached is the payroll summary for April 2020.
K. MOT 20-024 A Motion to Approve the April 2020 Monthly Treasurer’s Report for All
Funds
Overview:
The unaudited April 30, 2020 report is hereby presented pursuant to 65 ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances.
VIII. Regular Agenda
L. ID 20-129 Presentation of Initial Recommendations to Reduce FY20 Expenses in order to Address the Fiscal Side of the Emergency Affecting Public Health Related to the COVID-19 Pandemic with Board discussion recommended on June 1, 2020 and Amended Budget considered on June 15, 2020.
Overview:
In response to the economic downturn caused by COVID-19, the FY2020 Budget adopted by the Village Board on December 2, 2019 (ORD 19-90) will become impractical and it is recommended an amended FY20 budget be adopted on or about June 15, 2020 to reflect updated revenue forecasts, expenditures reductions and corresponding fund balance projections.
M. MOT 20-028 A Motion to Receive Recommendations from the Oak Park Business
Recovery Task Force and Direct Staff to Proceed with Specific Actions
Overview:
As discussed at the May 4, 2020 meeting of the Village Board, the Oak Park Economic Development Corporation was identified to host an Oak Park Business Recovery Task Force chaired by Village Trustee Deno Andrews. The Business Recovery Task Force has developed a series of recommendations for Village Board consideration.
. ID 20-139 Update on the Farmers Market 2020 Season
Overview:
Trustee Walker-Peddakotla requested an update on the planning for the 2020 Farmers Market. Trustee Boutet seconded this request. Cameron Davis, staff liaison to the Farmers Market Commission, provided an overview of modifications to the 2020 Farmers Market season at the May 4, 2020 Remote Regular Meeting of the Village Board given the need to address issues related to the COVID-19 emergency. The 2020 season will open on Saturday May 30, 2020.
IX. Call to Board and Clerk
X. Adjourn
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