Village of Western Springs Public Works and Water Committee met Feb. 7.
Here is the minutes provided by the committee:
Call to Order: 7:30 AM
Committee Members Present
William Siffermann- Trustee
Alan Fink-Trustee Chairman
Staff Present
Matthew Supert- Staff
Casey Biernacki-Staff
Chris Breakey-Staff
Jenny Pesek-Staff
Others
Alice Gallagher, Village President
Ingrid Velkme, Village Manager
1. Public Comment -None
2. Approval of Minutes
Motion to approve Trustee Siffermann and seconded by Chair-Trustee Alan Fink
3. Contract Renewals Assistant Director Biernacki presented the Contract Renewals for 2020.
Sidewalk Saw-Cutting Assistant Director Biernacki presented the sidewalk Saw-Cutting Contract. The contract was bid and awarded in 2015 to Safe Step for a unit price of $28.50/inch FT. Staff was pleased with the services provided by Safe Step and recommended renewing the contract for 2020. Chair Fink asked if this was the same cost as last year. Superintendent Chris Breakey stated yes this is the last year to renew.
Sidewalk Replacement
Assistant Director Biernacki presented the sidewalk replacement contract that was bid in 2019 to Strada Construction for a total contract price of $76,612,50. The contract includes quantities for the replacement of public sidewalk identified as a trip hazard, spot curb/gutter and the 60/40 shared replacement program between residents and the Village, respectively. Staff was pleased with the services provided by Strada Construction and recommends renewing the contract for 2020.
Street Sweeping and Disposal Services
The Street Sweeping and Disposal Services contract was bid and awarded to Lakeshore Recycling Systems for an annual total cost of $71,045.69. Staff was pleased with services provided by Lakeshore Recycling Systems and recommended renewing the contract for 2020. This is a monthly sweeping (eight months) and emergency sweeps if needed.
Smoke Testing and Dye Testing Services
Assistant Director Biernacki presented the Smoke Testing renewal for 2020.
Staff recommended continuing the contract for 2020 with RJN Group. The total annual cost $35,000. RJN Group completed smoke testing services, within selected areas of the Village in 2019, as part of the Village’s ongoing effort to maintain their sewer systems.
4. 2020 Motor fuel Tax Roadway Program Phase II/III Engineering Proposal
Assistant Director Biernacki presented the 2020 Motor Fuel Tax (MFT) Resurfacing Project. The Village budgeted $420,000 for construction related to the 2020 (MFT). The following roadways are scheduled for asphalt resurfacing in 2020. A proposal from Christopher B. Burke Engineering LLC (CBEL) was received for Phase II (Design) and Phase III (Construction) engineering for a not- to-exceed fee of $64,920. The Village budgeted $73,100 for Phase II/III engineering services in 2020. Staff recommended the proposal be approved in order to start the project design in March.
• 40th Street (Johnson to Franklin Avenue)
• 40th Street (Ellington to Gilbert Avenue)
• Willow Street (Western Avenue to Hampton Avenue)
• Walnut Street Alley (between Walnut and Reid Street)
5. Forest Hills Sidewalk Survey (Verbal Update)
Director Matthew Supert reported to the Committee the update reference the Forest Hills Sidewalk Survey. Director Matthew Supert stated the Infrastructure Commission engaged in a long discussion at their meeting on February 11, 2020. The resident survey was completed at the end of November 2019. Approximately 60% of respondents were in favor and 40% are not in favor.
At the Infrastructure Commission meeting held on 2/11/20 it was recommended to move forward on an engineering study and obtain an approximate dollar amount to present before the Village Board. Chair Fink stated it was brought to his attention the 2011-2012 Grand Avenue Sidewalk SSA and at that time it was more than 51% voted against and the SSA failed. It was also mentioned the residents need to reach out to those that are against and not just the residents in favor.
6. Capital Summary Report
Director Matthew Supert presented the Capital Summary Report.
Ridgewood Oaks Detention Basin
Director Matthew Supert reported the project is currently scheduled to go out to bid on 2/4/2020 and scheduled to open bids on February 18, 2020. Staff expects to present bid results during the March Board cycle. Staff is also currently scheduling the Public Hearing process for the SSA. Currently, they are waiting for responses from two board members.
Well No.5 Transmission Main
Project is substantially complete and now coordinating final payment with IEPA. Fencing has been removed.
Well No.5 Drilling
Project is substantially complete and now coordinating final payment with IEPA.
Well 5 Electrical and Pumping Equipment
Received the IEPA Construction Permits for both the electrical building and the pumping equipment on 1/27/2020. The project is currently running behind by approximately four weeks. Staff is currently waiting for the IEPA Notice to Proceed before any further steps on either portion of the project. Trustee Sifferman inquired about the location and if it is near the baseball field this would be a good idea to install a water fountain during this time.
Standpipe Repainting
Director Matthew Supert reported the standpipe project is substantially complete and the tank is back in service. Cellular providers are currently reinstalling equipment on the tank. Currently coordinating final payment with IEPA.
2019 Roadway Referendum Program
Assistant Director Casey Biernacki reported to the Committee the 2019 Roadway Referendum Program. He stated all contract items have been completed except for the restoration of the Village parkway. Final restoration will occur in the Spring of 2020 when the weather permits. One more payout remaining.
2019 MFT Resurfacing Program
Assistant Director Casey Biernacki reported to the Committee the 2019 MFT Resurfacing Program. All roadway work has been completed. Restoration of parkways will occur in the early spring.
IEPA Loan-Clausen Water Main Replacement (North Branch)
Assistant Director Casey Biernacki reported to the Committee all work is completed.
Central Avenue Reconstruction/MWRD
Assistant Director Casey Biernacki reported to the Committee the comments from the resident meeting are being compiled and responses are being developed. The Village is coordinating with the Park District and Illinois Tollway on easement needs for new storm sewers. Phase I Project Development (PDR) will be submitted to IDOT once easements have been secured. It is noted there is a project page on the Village website.
West Suburban Mass Transit District (WSMTD) Grant-Phase 2 Project
Assistant Director Casey Biernacki reported to the Committee the BNSF Occupancy Permit has been issued and work will commence in early spring. Staff has been checking with other municipalities and collecting data, such as charging fees and parking limits (2-3 hours).
7. Other
Director Matthew Supert reported an update on current projects.
Clausen Avenue
The design is sixty percent done by Baxter & Woodman. It will be out to bid in April 2020. The stairs at the Clausen underpass are at the southwest corner of 42nd and Clausen Avenue. This is considered a major school route and they can’t be replaced, must be in ADA compliance and so it will need options to be complying. Director Supert reported there will be a meeting in two weeks for residents regarding replacement of lead service lines.
Prospect Avenue Update
60% of the work is done and an April bid is the target. HR Green-a green Infrastructure at Reid and Prospect while installing separated sewers.
Central Avenue Underpass
BNSF not cooperating and are one-hundred forty days behind schedule. This project has received federal funds through IDOT with an April letting. The Chicago Metropolitan Agency for Planning (CMAP) over allocated for projects and now has unbalanced funds. This has impacted many other communities and now considering other funding options.
Well No. 4 Maintenance
Chair Fink inquired about the Well No. 4 maintenance. Director Supert reported the samples all cleared testing and Public Works will be doing final connections. The shallow well was not used. Chair Fink extended a thank you to the Board to allow the maintenance and commended the staff for doing a great job coordinating.
Motion to adjourn by Trustee Siffermann and seconded by Trustee Alan Fink, Chairman
Meeting adjourned at 8:25 AM
https://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_02072020-1026
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