West Cook News

Village of Western Springs President and Board of Trustees met May 20.

Here is the minutes provided by the board:

President Alice F. Gallagher, Presiding

Call to Order, 7:00 p.m.

James Horvath, Acting Village Clerk

Board Members Present

Berry Alien

Sheila Hansen

Heidi Rudolph

William Siffermann

Edward Tymick

James Tyrrell

Trustees Elect:

Nicole Chen

Alan Fink

James John

Others Present

Ingrid Velkme, Village Manager

Aleks Breidis, Director of Recreation

Mike Kelly, Deputy Director Fire & EMS

Brian Budds, Director of Law

Enforcement Services

Martin Scott, Director of Community Dev

Matt Supert, Director ofMun Svcs

Ellen Baer, Director of Admin Svcs

Daisy Chavez, Management Analyst

John Mastandona, Asst. Dir. Finance

Casey Biernacki, Asst. Dir. M:un. Svcs.

Michael Jurusik, Village Attorney

CALL TO ORDER

The meeting opened at 7:00 p.m.

PLEDGE OF ALLEGIANCE

President Gallagher led the audience in the Pledge of Allegiance.

ROLL CALL

Electronic attendance at meeting: None.

As noted above.

READING OF AGENDA - ADDITIONS - DELETIONS

There were none.

CITIZEN LIFE SAVING RECOGNITION

Deputy Chief Kelly recognized the heroic actions of Brett and Eddie Kasper who acted quickly when their mother was choking. The boys called 911 because their mother was choking. Eddie performed the Heimlich maneuver when his mother suddenly experienced complete blockage of her airway when the medics were in transit. The quick thinking of these two boys under stressful conditions may well have saved their mother's life. The boys were awarded with citizen recognition for their lifesaving actions on April 9, 2019. They also received t-shirts commemorating the 125th anniversary of the Fire Department from Deputy Chief Kelly. President Gallagher thanked the boys for their actions which underscores the importance of knowing life- savings techniques. Trustee Siffermann also asked the boys a few questions about this situation and commended their actions.

NEW BUSINESS

1) Foxford Station - Ordinance Approving Streetscape Design

Trustee Tyrrell asked the Board to approve an ordinance related to streetscape design for Foxford Station. The ordinance that originally approved Foxford Station included a provision that the developer would return to the Board for approval of various improvements. Included in that was the approval of the Foxford Station streetscape and landscape design for the development. The streetscape includes street lights, trees, shrubs, benches, decorative pavers and things of that nature between the front ofFoxford and the street. In April the Board discussed both the Wolf Road side of the project, which required and did obtain Cook County approval, as well as the Burlington Avenue side, which the Village approves. The Wolf Road streetscape was presented in April included trees, planters, streetlights and pavers. Burlington options included trees, pavers and a section of lawn between the street and the sidewalk. These proposed changes came before the Planning and Zoning Committee and feedback was very positive.

Director Scott summarized the proposed design plans and options. The Wolf Road streetscape is very similar to option "A" which was presented to the Board in April. It includes street trees, specialty paver details, landscape planters against the building wall, and streetlights. Planters have been added to either side of the condo entrance.

Burlington Avenue options include a simple use of street trees, specialty pavers, and a section of lawn between the street and the sidewalk. The option of removing the lawn and converting this to concrete/pavers (in the future) for outdoor dining is also noted on the plan. Allowing for options along Burlington is a reasonable approach to allow some flexibility in the design. The plan also includes landscape screening to help soften the impact of Corn Ed equipment along the street.

The streetscape designs will change before construction begins but we do not anticipate significant deviations. The Village Engineer and the consulting Landscape Architect will provide input on the design before it is finalized by staff. The Planning and Zoning Committee reviewed this request on May 15 and reached a positive consensus. Attorney Jurusik prepared the draft ordinance which allows for a revised conditional use/planned development and clarifies what elements would be approved. The ordinance notes that the developer must still return for approval of landscape plans for other portions of the building (e.g. rear terrace, south wall, etc.). Those issues are anticipated to be presented to the Board by mid-summer.

The ordinance was added to the omnibus vote list for consideration of approval this evening.

2) Western Springs Park District; Spring Rock Park - Proposed Modifications to a

Conditional Use Permit

Trustee Tyrrell presented information on a request for a conditional use permit related to Spring Rock Park for modifications. As a result of the Tollway widening, the Park District intends to make modifications to Spring Rock Park. The majority of the changes are required near the west tennis courts and the area just east of the water tower. Spring Rock Park, like all other parks, is designated as a conditional use. Modifications such as those proposed must be processed as a "new" conditional use.

Western Springs Park District Executive Director Wait Knake presented the plan for the proposed modifications to the Board of Trustees. The west tennis courts will be removed from use and converted to temporary Tollway construction parking. Upon completion of the Tollway project, this space will be converted to parking for park users. The final review of the parking lot could occur at staff level.

The existing east tennis courts will remain. The existing two (2) basketball and one (1) volleyball courts will be removed. This will make space for four (4) new tennis courts and one (1) new basketball court. A shade structure between the tennis courts, new walking paths, stormwater improvements, new and relocated lighting, and tree removal are also proposed in this area. The details of the project will be presented during the Plan Commission public hearing. The Planning and Zoning Committee reviewed this request on May 15.

The Park District negotiated funding from the Tollway in the amount of $850,000.00. This funding will cover the tennis courts but will not include the parking lot.

Attorney Jurusik reminded everyone that the conditional use process applies to residents and taxing bodies equally. The Village also goes through this same process and this was the case with the Well #5 construction.

This item is for information only. No action is required by the Board this evening.

CITIZEN COMMENTS

Resident Gurrie Rhoads addressed the Board regarding the Tollway intergovernmental agreement which is on the docket (agenda item number 7) this evening. He read a statement to the Board. President Gallagher said his fact sheet will be considered by the Board of Trustees.

EXPLANATION OF THE OMNIBUS VOTING PROCEDURE President Gallagher said that the Illinois State Statutes allows a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, etc. This is known as an omnibus vote. All the items contained on the omnibus vote list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote list, a single vote may be taken to approve them. A Trustee may remove any item from the list and have it discussed and voted on separately, prior to the omnibus vote. Is there any such request?

Trustee Alien asked that agenda item number 7 regarding the intergovernmental agreement between the Village and the Illinois Tollway be removed from the omnibus vote list. President Gallagher removed the item from the vote list and said it would be voted on separately.

CONSIDERATION OF AN OMNIBUS VOTE:

Trustee Tymick moved that the following ordinances, resolutions and motions as contained on the meeting agenda for May 20, 2019, be adopted and/or approved under an omnibus vote:

AGENDA ITEMED 3. - APPROVAL OF MINUTES OF THE MEETING OF APRIL 22,2019

AGENDAJTEM NO. 4 - ORDINANCE 19-2956 AMENDING SECTION 4-1-lOAdO) OF THE WESTERN SPRINGS VILLAGE CODE TO INCREASE THE NUMBER OF CLASS "J" CSPECIAL EVENTS ON VILLAGE OWNED PROPERTY; BEER AND WINE ONLY) LIQUOR LICENSES AVAILABLE FOR ISSUANCE AND TO AUTHORIZE ISSUANCE OF CLASS "J" SPECIAL EVENT LIQUOR LICENSES TO THE WESTERN SPRINGS BUSINESS ASSOCIATION FOR THE 2019 GATHERING ON THE GREEN, 2019 FALL FESTIVAL AND 2019 WINTER WONDERLAND EVENT TO BE CONDUCTED ON THE VILLAGE TOWER GREEN AREA AND PORTIONS OF THE ADJACENT RIGHTS-OF-WAY OF HILLGROVE AVENUE, LAWN AVENUE, GRAND AVENUE AND WALNUT STREET

AGENDA ITEM NO. 5_^ORDINANCE 19-2957 GRANTING FINAL APPROVAL OF THE FOXFORD STREETSCAPE PLANS FOR THE CONSTRUCTION AND OPERATION OF A COMMERCIAL/RESIDENTIAL MIXED-USE DEVELOPMENT KNOWN AS FOXFORD STATION LOCATED AT THE 4441 TO 4453 WOLF ROAD PROPERTIES AND THE 44_10 JOHNSON AVENUE PROPERTY

AGENDA ITEM NO. 6 - RESOLUTION 19-2487 APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN CLOSED MEETING MINUTES OF REGULAR AND SPECIAL MEETINGS AND WORKSHOP MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES C2017 FULL-YEAR REVIEW AND 2018 FULL-YEAR REVIEW)

AGENDA ITEM NO. 8 - RESOLUTION 19-2489 AUTHORIZING AND APPROVING THE EXECUTION OF PROFESSIONAL SERVICES AGREEMENTS BETWEEN THE VILLAGE OF WESTERN SPRINGS AND BAXTER ^WOODMAN, INC. IN REGARD TO PROFESSIONAL SERVICES FOR IEPA LOAN ASSISTANCE, WELL NO. 5 ELECTRICAL BUILDING, AND WELL NO. 5 PUMPING EQUIPMENT PROJECTS

AGENDA HEM N0,9 - RESOLUTION 19-2490 APPROVING AND_AUTHQRIZING THEEXECUTIQNOF A PROFESSIONAL SERVICES AGREEMENT SUBMITTED BY 845 DESIGN GROUP P.C. FOR PROFESSIONAL DESIGN SERVICES, PROJECT COST ESTIMATE PREPARATION, CONTRACTBID_DING AND CONSTRUCTION ADMINISTRATION WORK RELATED TO THE SENSORY ROOM PROJECT AT GRAND AVENUE CENTER

AGENDA ITEM NO. 10 - RESOLUTION 19-2491 AUTHORIZING THE APPROVAL AND EXECUTION OF A "STANDARD TERMS_AND CONDITIONS" AGREEMENT FOR THE IMPLEMENTATION OF MUNICIPAL ORDINANCE VIOLATION ENFORCEMENT (MOVE) AND MUNICIPAL OFFENSE SYSTEM (MOS) WEB- BASED ADJUDICATION SOFTWARE SYSTEM PROGRAMS WITH MUNICIPAL SYSTEMS, INC. (MSI)

AGENDA ITEM NO. 11 - RESOLUTION 19-2492 AUTHORIZING AND APPROVING THE EXECUTION OF A UTILITY EASEMENT AGREEMENT FOR A PERMANENT EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT REGARDING ACCESS TO AN EXISTING UNDERGROUND COMBINED SANITARY AND STORM_SEWER OVERFLOW PIPE LOCATED UNDER THE REAL PROPERTY COMMONLY KNOWN AS 1327 WEST 48TH STREET CLOT 1) AND 1331 WEST 48TH STREET (LOT 2), WESTERN SPRINGS. ILLINOIS

AGENDA_ITEM NO. 12 - MOTION TO APPROVE A LICENSE AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE OF A PUBLIC RIGHT-OF-WAY TO OPERATE A BEER AND WINE RETAIL SALES TENT AND ALCOHOLIC BEVERAGE SALES/CONSUMPTION AREA AT SPECIAL EVENTS {WESTERN SPRINGS BUSINESS ASSOCIATION FOR 2019 SPECIAL EVENTS: GATHERING ON THE GREEN. FALL FESTIVAL AND WINTER WONDERLAND

EVENT

AGENDA ITEM NO. 13 - MOTION TO APPROVE AN AGREEMENT WITH COMCAST FOR BACK-UP INTERNET SERVICES FOR A THREE-YEAR TERM AT A MONTHLY COST OF $1.023.90 (-$12,286.80 ANNUAL COST)

AGENDA ITEM NO. 14 - MOTION TO APPROVE AN AWARD OF CONTRACT TO LOWEST QUALIFIED RESPONSIBLE BIDDER. STRADA CONSTRUCTION, OF ADDISON. IL FOR THE 2019 SIDEWALK, CURB AND GUTTER REPLACEMENT PROGRAM IN THE AMOUNT OF $76,612.50

AGENDA ITEM NO. 15 - MOTION TO AWARD A CONTRACT TO SOLE AND QUALIFIED RFP RESPONDENT, RJN GRQUPOF^WHEATON,JLFOR THE 2019 SMOKE TESTING PROGRAM AT A TOTAL COST OF $19.998.88 fPREVIOUS PROJECT BID PROPOSALS WERE REJECTED BY THE BOARD OF TRUSTEES ON APRIL 22, 2019 AND STAFF WAS DIRECTED TO REQUEST REVISED PROPOSALS FROM THE FIRMS THAT ORGINALLY SUBMITTED FOR THE PROJECT)

Trustee Hansen seconded the motion.

The motion passed on a roll call vote. Voting aye: Trustees Alien, Hansen, Rudolph, Siffermami, Tymick, Tyrrell and President Gallagher. Voting nay: None.

OTHER BUSINESS

AGENDA ITEM NO. 7 - RESOLUTION 19-2488 APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND THE VILLAGE OF WESTERN SPRINGS REGARDING CERTAIN PROPOSED CONSTRUCTION IMPROVEMENTS TO THE TRI- STATE TOLLWAY d-294) AND THE BURLINGTON NORTHERN SANTA FE RAILWAY (BNSF RR) BRIDGE (M.P. 26.6, BRIDGE NUMBER 261} AND OTHER PROPOSED VILLAGE PUBLIC INFRASTRUCJTJRE IMPROVEMENTS TO BE MADE ADJACENT TO OR WITHIN THE VILLAGE CORPORATE LIMITS

MOTION:

Trustee Tymick moved, seconded by Tmstee Tyrrell, to approve agenda item number 7 - Resolution 19-2488 Approving And Authorizing The Execution of An Intergovernmental Agreement Between The Illinois State Toll Highway Authority And The Village Of Western Springs Regarding Certain Proposed Construction Improvements To The Tri- State Tollway (1-294) And The Burlington Northern Santa Fe Railway (BNSF RR) Bridge (M.P. 26.6, Bridge Number 261) And Other Proposed Village Public Infrastructure Improvements To Be Made Adjacent To Or Within The Village Corporate Limits.

Voting aye: Trustees Tyrrell, Tymick, Siffermann, Rudolph, and Hansen. Voting nay: Tmstee Alien.

There was no other business.

REPORTS

16) MONTHLY FINANCIAL REPORT fRudolnh)

The April monthly report will be presented in June.

PRESENTATION TO OUTGOING BOARD

President Gallagher commented on the highlights of service of each of the three (3) retiring Village Trustees Berry Alien, Sheila Hansen and Edward Tymick. President Gallagher then presented plaques to each outgoing Village Trustee and thanked them for their dedicated service to the Village.

COMMENTS FROM OUTGOING BOARD

Trustee Siffermann said he has enjoyed watching and listening to the outgoing Trustees comments and understanding of the complex issues the departments of Western Springs manage. He said he hoped he will be able to lead in the way they were able to lead.

The three (3) outgoing Trustees, Ben-y Alien, Sheila Hansen and Edward Tymick, each thanked their families for supporting them as they held these positions. The retiring Trustees also expressed gratitude to their fellow Board members, staff, President Gallagher, fanner President Rodeghier as well as former Trustee/Acting Clerk Horvath. All three (3) retiring Trustees thanked the residents for trusting them to hold this position and thanked the Village staff for all their hard work.

Trustee Alien presented Village Manager with a silver dollar from 1886, the year the Village was incorporated, as a token of appreciation.

TRANSITION AND QUALIFICATION OF NEWLY ELECTED TRUSTEES

Acting Village Clerk Horvath read Certificates of Election dated April 23, 2019 from Cook County Clerk Karen Yarbrough which certify the election ofNicole Chen, Alan Fink and James John to the position of Village Trustee at the Consolidated Election on the 2" day of April 2019.

OATH OF OFFICE

Acting Village Clerk Horvath swore in Trustees Elect Nicole Chen and James John. Trustee Elect Alan Fink had a commitment this evening and was unable to attend. Acting Clerk Horvath will swear in Trustee Elect Fink in the very near future.

The new Board members were then seated at the dais.

OTHER BUSINESS

REPORTS

17) VILLAGE PRESIDENT GALLAGHER

A) Trustee Committee Assignments Effective May 20, 2019:

1. Finance - Rudolph (Chair) and John (Member) 

2. General Government - Tyrrell (Chair) and Chen (Member) 

3. Planning and Zoning - John (Chair) and Rudolph (Member) 

4. Public Health & Safety - Siffermann (Chair) and Fink (Member) 

5. Properties & Recreation - Chen (Chair) and Tyrrell (Member) 

6. Public Works & Water - Fink (Chair) and Siffermann (Member)

President Gallagher announced her committee assignments which are effective May 20, 2019.

B) Tower Trot, Saturday, May 25,2019

The Tower Trot is scheduled on Saturday, May 25, 2019.

C) Memorial Day Parade, Monday, May 27, 2019

The Memorial Day Parade is scheduled for 10:00 a.m. on Monday, May 27, 2019.

D) WSBA Gathering on the Green, Saturday, June 8,2019

WSBA's Gathering on the Green is scheduled for Saturday, June 8, 2019 from noon until 10 p.m.

E) West Central Municipal Conference (WCMC) Annual Dinner, June 14,2019

The annual dinner of the West Central Municipal Conference is scheduled for Friday, June 14, 2019. Any Board member who wises to attend should contact Deputy Clerk Haeske.

18) VILLAGE MANAGE VELKME

Manager Velkme introduced the Village's new Assistant Director of Finance, John Mastandona. John comes to the Village from the Village of Bloomindale where he was the Accounting Manager for five years. Previous to that, he was in the private sector. John has a degree in accounting and economics from Illinois Wesleyan University.

On Thursday evening. May 16, Manager Velkme attended the West Suburban Chamber of Commerce and Industry's Regional 30 under Forty. Daisy Chavez, Management Analyst, was honored for her outstanding work with the Western Springs Green Team and the Village's first Styrofoam Recycling Program. President Gallagher and Director Scott were also present at the event.

19) VILLAGE ATTORNEY JURUSIK

No report.

Trustee Tyrell moved, seconded by Siffermann, to adjourn the meeting at 8:11 p.m. The motion passed on a unanimous voice vote.

http://www.wsprings.com/AgendaCenter/ViewFile/Minutes/_05202019-892