Village of Western Springs President and Board of Trustees met June 11.
Village of Western Springs President and Board of Trustees met June 11.
Here is the minutes provided by the Board:
Call To Order:
The meeting was called to order at 7:00 p.m.
Pledge Of Allegiance:
President Gallagher led the audience in the Pledge of Allegiance.
As noted above.
Electronic attendance at meeting: None.
Reading Of Agenda - Additions – Deletions:
There were no changes.
There were none.
Consideration Of Agenda Items:
1) Public Works And Water - Trustee Allen
A) 2018 Roadway Program Bid Tab Results
Trustee Allen reported on the results of the 2018 Roadway Improvements Program bid which was conducted on June 7, 2018. The Public Works and Water Committee reviewed the results and staff's recommendation. The low bidder is Davis Concrete Construction Company with the low bid of $1,686,656.66. A portion of the project is on Johnson Avenue and ties into the Foxford Development. The Village anticipates reimbursement from Foxford Development for that portion of the work. Engineering work for this project as well as concrete and masonry work on Lawn Avenue near the post office and hardware store is included in this bid but the beautification items are not. A request for a budget amendment will be needed to cover the additional expense over the budgeted project cost. The committee recommended the Board award the bid to Davis Concrete Construction Company on omnibus on June 25, 2018. Engineer Ziegler said all the bids were on the high side but were within l 0% of the engineer's estimate. The margin of swing between the bids was fairly consistent and gives validation to the estimate.
B) Upcoming Joint Finance Committee and Public Works and Water Committee Meeting
A joint Finance Committee and Public Works and Water Committee meeting is in the planning stages for July or August.
2) Properties And Recreation - Trustee Hansen
Trustee Hansen provided an update on the 2018 Tower Trot which was held on May 26. There were 1,250 runners participated and almost $30,000.00 was raised for the Healing Hearts for Ashley Foundation. Ashley Jurjovec, a former Western Springs middle school teacher, passed away suddenly from a genetic heart condition called Arrhythmogenic Right Ventricular Cardiomyopathy (ARVC) in May of 2016. The Healing Hearts for Ashley Foundation was founded in honor and memory of Ashley Jurjovec in 2017. The foundation is committed to raising awareness for ARVC and to support research for The Cardiovascular Genetics Group at Lurie Children's Hospital as they work to identify families with inherited risk of sudden death and improve clinical and genetic assessment for those families. Kudos to Recreation Coordinator Rita Ligeikis, the Western Springs Police and Fire Department and volunteers who did a good job orchestrating the event. President Gallagher thanked Director Alden for his work on this successful event.
3) Finance - Trustee Rudolph
4) Public Health And Safety - Trustee Siffermann
Trustee Siffermann reported on a number of housekeeping issues coming to the Board this evening from the Public Health and Safety Committee which met on June 7, 2018.
A) Resolution Authorizing And Approving The Execution Of An Intergovernmental Agreement For The Purchase And Maintenance Of An Outdoor Siren Between The Village Of Western Springs, Cook County, Illinois, And Pleasantview Fire Protection District, Cook And DuPage Counties, Illinois
This item identifies the need for a resolution authorizing and approving the execution of an intergovernmental agreement between the Village of Western Springs and the Pleasantview Fire Protection District, Cook and DuPage counties for the purchase and maintenance of an outdoor tornado warning siren. The need to revise the IGA comes in the wake of Pleasantview's consolidation of its emergency dispatch into LTACC. The revised IGA drafted and proposed resolution prepared by Attorney Jurusik awaits the Board's approval. The committee recommended this be incorporated into the next omnibus.
B) Ordinance Authorizing the Approval and Execution of an Amended Mutual Aid Agreement and Plan for the Northern Illinois Police Alarm System
The next item addresses the need for an ordinance authorizing the approval and execution of an amended Mutual Aid Agreement and Plan for the Northern Illinois Police Alarm System (NIPAS). The Village has been a participating agency in this group since 1993. The NIPAS Board identified 4 areas requiring updated amendments. Chief Budds recommends the approval and execution of the amended draft NIPAS Agreement prepared by Attorney Jurusik that includes the appropriate language identified by NIPAS. The committee recommended this item be placed on the next omnibus agenda.
C) Ordinance Declaration of Surplus Equipment
This item addresses Chief Kemiy's request to declare an extensive list of turn out gear and equipment as surplus for donation to other less fortunate fire protection departments to be outright discarded. The committee recommended this request be advanced to the next omnibus agenda for approval.
D) Ordinance Fire Code Amendment (Re-inspection Fee)
The next item addresses Chief Kenny's request to amend the 2006 International Fire Code which adds a section authorizing the imposition of a $100 re-inspection fee upon the owner, occupant, operator or the person responsible for the cited violation. The fee would mirror the fee already imposed for re-inspections of buildings. The proposed language was submitted by Fire Marshal Kelly. The committee has approved this matter for advancement to the next omnibus agenda for full board for adoption.
E) Residential Sprinkler Village Recognition
Chief Kenny asked Trustee Siffermam'i to present a recognition plaque awarded to the Village of Western Springs by the Illinois Fire Sprinkler Advisory Board. Chief Kenny presented the award to the Village Board.
The award recognizes the original passage of the residential sprinkler code (NFPA l 3D) by those communities that operated and enacted sprinkler codes for residential properties. This plaque was received by Deputy Chief Mayor on May 19, 2018 on behalf of the Village of Western Springs which adopted said code in October of 2014. Chief Kenney thanked the Board on behalf of our fire department as well as all of our residents for the Board's support of this ordinance.
President Gallagher said there was much discussion at the time of approval of this ordinance due to the increased cost of building a house but if the measure does save one life over the course of the ordinance, it is well worth it.
5) General Government - Trustee Tymick
A) Status Report on Small Cell Legislation
Trustee Tymick noted that a member of Attorney Jurusik's firm is working on a draft ordinance on this matter which will be provided to the Board for approval in the July Board meeting cycle and adopted before August 1, 2018.
B) Prevailing Wage Ordinance
The Illinois Prevailing Wage Act requires the adoption of an ordinance each year in June. This is a housekeeping item. This item will be on the June 25, 2018 omnibus vote list for the Board's consideration and action. The Illinois Legislature recently enacted Public Act 100-154 which allows public bodies to satisfy the newspaper publication requirement by posting on its website a copy of its notice of determination with a hyperlink to the prevailing wage schedule for Cook County as published on IDOL's website. This ordinance will be on omnibus list for June 25, 2018.
C) ComEd Efficiency Program
A resolution approving an intergovermnental agreement between the Village of Western Springs and ComEd was presented. Some staff members have experience with this type of program which includes a free assessment of Village facilities. Approval of the draft resolution approving the agreement was added to the June 25 omnibus vote list.
D) Nicor Franchise Agreement Issue
Although the Village's franchise agreement with Nicor is still in place, this is a proposal to work with an alliance of communities to obtain favorable rates and better terms in key areas of our agreement for the Village. In pooling with other communities, the legal fees to gain these rates and areas will be reduced. The committee reviewed this ordinance and proposal and recommended adoption of this agreement through the consortium. This agreement is more favorable that what the Village currently has with Nicor. Attorney Jurusik provided additional information on the agreement and the benefit to the Village for participation in this group. The key provisions beyond just favorable rates are attractive to the Village. Discussion about what the Nicor franchise agreement covers and the status of adoption by the other 19 clients followed. A resolution providing for approval of the intergovermnental agreement regarding the Nicor franchise ordinance alliance will be on the June 25, 2018 omnibus vote list for consideration of approval.
E) Ordinance Tap on Fees
Trustee Tymick presented a draft ordinance which amends Village code as it relates to water service and water tap on fee regulations regarding several Garden Avenue properties. The amendment provides a reimbursement fee for certain Garden Avenue properties. Attorney Jurusik communicated with a third resident over the past weekend and now all residents impacted by the relocation of water main to the front yard public rights of way are now accounted for on this project. A revised draft ordinance to include the latest updates to this agreement, as well as the third property on Garden Avenue, will be provided and considered for approval on omnibus on June 25, 2018. Twelve property owners will be working with a private contractor to complete the work while three property owners will work with the Village's contractor. This item will be added to the omnibus vote list for approval on June 25, 2018.
6) Planning And Zoning - Trustee Tyrrell
A) Foxford Station
Trustee Tyrrell provided an update on the Foxford Station project. Work at Foxford Station that was recently completed includes concrete floors, exterior insulation, electric service, and other utility connections. The contract is preparing to build second, third and fourth floors with the arrival of steel early next week. A small portion of the commuter parking along Burlington, east of Wolf Road, will be closed from June 18 to 22 during the day to allow for placement of a crane. The crane will be lifting steel into place for the construction of the second floor. The street will be reopened each evening for traffic. Similar closures will be necessary later in the summer and will be posted on the Village's website and Facebook account.
Trustee Tymick asked what traffic control measures will be in place during this time. Director Scott said the contractor will provide flagmen and signage as well as notification to the commuters. Director Scott added that Benak's Garage will still have access to Johnson Avenue. The train platform will not be impacted. Trustee Tymick asked if Chief Budds would consider putting an officer at this location for a day or so. Chief Budds said the situation will be monitored on an hour by hour basis and he will react accordingly with staff to react. In answer to a prompt from Trustee Rudolph, Director Scott added that Foxford interior work has been ongoing. The yellow sheen on the building is exterior insulation. The building should go faster once the steel is delivered. A good deal of visible activity is anticipated in the near term upon the delivery of the steel from Missouri.
Director Supert provided an update on the platform activity. Director Super said there was a coordination issue between one of the subcontractors and IDOT which caused the project to slow down. The matter, which related to invoicing and payment, was resolved late last week. Director Supert said about two weeks were lost during that period due to this coordination issue. The revised end date for this project is the end of June for full completion and restoration of parking as well. Trustee Rudolph said there has been concern with parking for restaurants, particularly in the evenings.
7) Village President Gallagher
President Gallagher announced the butterfly garden is open in Spring Rock Park. She thanked the Park Board for donating the land for the garden and Jack Hagan for his great idea and for coordinating volunteers on this project. The group is still looking for volunteers to help with the ongoing maintenance of the butterfly garden. If anyone is interested in volunteering to help complete the garden, please contact the Village.
8) Village Manager Velkme
Manager Velkme noted that Director of Technology Schramm is in the audience with his sound crew and they have been working on the broadcast of the meetings.
Manager Velkme also thanked WSBA, as well as Village staff and the department representatives, who were present at Gathering on the Green. The food and beverages, the Recreation Department games and the Village stand was a complete success. Tmstee Rudolph added that the weather complied and it was so impressive to see the quantity of restaurants present. Trustee Tymick added that the Library also was giving away free books for the summer reading program.
9) Village Attorney Jurusik
Recess To Closed Session For the Purpose of Discussion of Collective Negotiating Matters Between the Village and its Employees or their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees (5 ILCS 120/2(c)(2)), Pending Litigation (5 ILCS 120/2(c)(l l)) and the Purchase or Lease of Real ProperhI For Use By the Village (5 ILCS 120/2(c)(5)).
President Gallagher asked for a motion to recess to closed session.
Trustee Tymick moved, seconded by Hansen to recess to closed session For The Purpose Of Discussing Collective Negotiating Matters Between The Village And Its Employees Or Their Representatives, Or Deliberations Concerning Salary Schedules For One Or More Classes Of Employees (5 ILCS 120/2(c)(2)) and Pending Litigation (5 ILCS 120/2(c)(l l)) and the Purchase or Lease of Real Property For Use By the Village (5 ILCS 120/2(c)(5)) at 7:36 p.m. The motion passed on a roll call vote. And the purchase of real estate
Voting aye: Trustees Hansen, Tymick, Allen, Rudolph, Siffermann and Tyrrell.
Voting nay: None.
Trustee Tymick moved, seconded by Allen, to adjourn the meeting at 8:38 p.m. The motion passed on a unanimous voice vote.