Village of Berkeley Board met April 17.
Here is the minutes provided by the Board:
1 President Lee called the meeting to order at 6:30 p.m.
2 Pledge of Allegiance
3 Roll Call
Present: Trustees Hammar, Salemi, Grenier, Graf-Stone, Washington and Perez
Absent: Clerk Rivera
Also present: Village Administrator Rudy Espiritu, Assistant Village Administrator Brandiss Martin, Fire Chief Michael Kuryla, Police Chief Phil Smith, Superintendent Joseph Wagner and Village Attorney Jim Binninger.
4 Presentations and Appointment
5 Public Hearings
6 Public Comments and Questions (Consent Agenda Items Only)
Please limit comments to five (5) minutes in length, unless further granted by the Board.
7 Consent Agenda
The matters listed for consideration on the Consent Agenda are routine in nature or have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting.
7.1.1 Village Board Meeting Minutes from April 3, 2018
7.1.2 Motion to Approve the Proposed Ordinance of the Village of Berkeley, Illinois Adopting the Annual Fee Schedule
President Lee asked for clarification regarding “Refusal of ALAS Services”. It means refusing medical treatment. The person who is refusing medical treatment must sign a release.
Motion Carried
8 Claims Ordinance
8.1 Motion to Approve Claims Ordinance #1389 in the amount of $122,173.94
Motion Carried
9 Committee Reports
9.1 Administration, Zoning and Technology (Chair –Trustee Graf-Stone; Co- Chair Trustee Hammar)
9.1.1 Trustee Liaison Report – Trustee Graf-Stone informed the Board that the staff has received a software demonstration from Springbrook and looking at additional software options for Payroll and Code Enforcement. All the Performance Reviews have been completed, it was a big project and it turned out very well with lots of positive feedback. Besides all that, our Executive Assistant and Office Assistant are working hard on our Village Events. Our Special Project Coordinator is working out very well. He is working with each department head on different projects which are good for each department.
9.1.2 Monthly Report
9.1.3 Motion to Approve the Proposed Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highways Code for FY 2016 – 2017
Motion Carried
9.1.4 Motion to Approve the Proposed Resolution of the Village of Berkeley, Illinois Authorizing the Execution of Illinois Department of Transportation Documents Approving the Municipal Maintenance Expenditure Statement for the Motor Fuel Tax Fund for FY 2016 – 2017
Motion Carried
9.1.5 Motion to Approve the Proposed Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highways Code for FY 2018 – 2019
Motion Carried
9.2 Finance and Economic Development (Chair – Trustee Washington; Co- Chair Trustee Salemi)
9.2.1 Trustee Liaison Report- Trustee Washington reminded us that at our last meeting we reviewed and ratified this fiscal year’s budget and informed the Board that the year-end report will be ready in June. In the next few months Administrator Rudy Espiritu and Assistant Administrator Brandiss Martin will be working to develop and build matrix and parameters around financial performance accountabilities for the Village. We will also be working on new models of reporting financial data and entire reports that are given to the Board. We are targeting June for a preview in both areas. In our Economic Development stand point RFP is being developed to hire a firm to research economic activity and trends in Berkeley. This data will help better target new businesses that make sense for Berkeley, are a good fit for Berkeley and that Berkeley is a good fit for the business.
9.2.2 Monthly Report
9.2.3 Motion to Approve the Proposed Ordinance of the Village of Berkeley, Illinois Amending Fees Related to Water and Sewer Service
Motion Carried
9.2.4 Motion to Approve the Proposed Ordinance of the Village of Berkeley, Illinois Amending Fees Related to Refuse Collection Charges
Motion Carried
9.3 Police and Property Maintenance (Chair – Trustee Salemi; Co-Chair Trustee Washington)
9.3.1 Trustee Liaison Report- Chief Smith informed the Board that his last day will be April 30th. He has been offered a position as Chief of Police in Montgomery, IL. I think you have two fine candidates internally to be your next Chief of Police. I am confident either will do Berkeley right.
President Lee and each Board member congratulated and thanked Police Chief Phil Smith for his service and all his good work.
9.3.2 Monthly Report
9.4 Fire and Health (Chair – Trustee Grenier; Co-Chair Trustee Perez)
9.4.1 Trustee Liaison Report – Trustee Grenier spoke with Fire Chief and all is looking good. There is a two minute marker time before they are being called to find out if Fire Department is on their way. EMS has an Average Turn out Time (Dispatch to Enroute) of 1 minute 32 seconds. Those are good times and the Chief and the Fire Department are commended for a job well done.
9.4.2 Monthly Report
9.5 Public Works and Utilities (Chair – Trustee Hammar; Co-Chair Trustee Grenier)
9.5.1 Trustee Liaison Report – Trustee Hammar informed the Board that the Water Main Project started yesterday, April 16, 2017. Superintendent Joe Wagner held a meeting last week with all the affected businesses. They all attended and all their concerns were addressed. There were very few questions. All were happy and willing to do whatever they can to cooperate with the Village and with each other.
9.5.2 Monthly Report
9.5.3 Motion to Approve the Proposed Resolution of the Village of Berkeley, Illinois Authorizing the Purchase of a Schwarze A9 Monsoon Street Sweeper from R.N.O.W. Inc. in the Amount of $261,420.00
Motion Carried
9.5.4 Motion to Approve the Proposed Resolution of the Village of Berkeley, Illinois Rejecting All Bids Received for the Village of Berkeley Flood Control Project Trustee Hammar informed the Board that the bids went out mid-March and received the end of March. Of all the places that they were distributed, only one responded, the other two that responded found it on their own. The lowest bid was significantly higher than the budget (about two million dollars). Therefore the funding is not there at this time to do the project. Administrator Rudy Espiritu continued the discussion informing the Board that our construction was about $4.3 million and the lowest bid came in at $6.4 million. Now this is only for the Flood Project, not the additional recreational things we wanted to do. What we are recommending is to reject bids. In rejecting the bids we analyzed 150 line items. There may be a chance we can split the bids into different components and get lower cost, the reason being that some of the bidders specialize in excavation (example: Road and Sewer work, Pump Station kind of work). If we can split this up, we probably can make this happen. We also approached the Cook County Planning and Development as well as MWRD over the last couple of weeks and told them how the bids came in and that we could use their help if they had additional funding available. They are considering this and will let us know in a couple of weeks. Beginning tomorrow we will are going to advertise the advance contracts. In part of splitting this project up, we are averting the water from Vanee Foods that’s going into the pond directly into the sewer. By doing that, it allows the pond to dry quicker. Since we eventually were going to do that anyway, this will help us not to miss the construction session and the clay to be dug and removed on time. We will come back to the Board with that contract once it is approved. That will be paid out of the Water Fund. This will not be paid out of the Grant Funds because it is not part of the Water Project anymore. On Thursday Civiltech and Administrator Espiritu will be meeting with the Tollway Earthwork contractor because after we received the bids, the Tollway also awarded the contract. This contact is called the I-490 Project, which is linking I-90 and I-390 to I-294. This contractor will move all the dirt and put up retaining walls, some bridges as part of its project. They need dirt to do their project and since we have about 57,000 cubic yards of clay, this would be a good time to meet with them and see how we can work with them so they can take the clay. This will be a significant savings to Berkeley.
Motion Carried
9.6 Community and Intergovernmental Relations (Chair – Trustee Perez; Co- Chair Trustee Graf-Stone)
9.6.1 Trustee Liaison Report – Trustee Perez encouraged participation in the Village Golf Outing on June 14.
10 Village President
10.1 President’s Report 10.2 Upcoming Events
10.2.1 04/29/2018 – BYBA Parade @ 10:30 am
10.2.2 04/30/2018 – Administrative Hearing @ 2 pm
10.2.3 04/30/2018 – Berkeley Community Roundtable @ 6:00 pm
10.2.4 05/01/2018 – Board Meeting @ 6:30 pm
11 Village Administrator
12 Village Attorney
13 Public Comments and Questions
Please limit comments to five (5) minutes in length, unless further granted by the Board.
14 Executive Session
14.1 Motion to enter into Executive Session to consider the:
a. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employee(s) 5 ILCS 120/2 (c)(1)
b. Collective Bargaining, Salary Schedules; categorically 5 ILCS 120/2 (c)(2)
c. Appointment/Removal for Public Office or Attorney 5 ILCS 120/2 (c)(3)
d. Consideration to Purchase, Lease (Buy), or Acquire Specific Real Estate Property 5 ILCS 120/2 (c)(5)
e. Setting Price for Sale/Lease Specific Real Estate Property 5 ILCS 120/2 (c)(6)
f. Security Procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2 (c)(8)
g. Probable or Imminent and Pending Litigation 5 ILCS 120/2 (c)(11)
h. Establish Reserves or Settle Claims (Tort) 5 ILCS 120/2 (c)(12)
i. Consideration of Release of Executive Session Minutes 5 ILCS 120/2 (c)(21)
15 Action to be Taken as a Result of Executive Session
16 President Lee adjourned the meeting at 7:44 pm.
http://www.berkeley.il.us/vertical/Sites/%7BB4877CC9-5533-47FA-94DE-B3C09F1665AB%7D/uploads/Board_Meeting_Minutes_April_17_2018.pdf
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