Village of Berkeley Board met March 6.
Here is the minutes provided by the Board:
1 President Lee called the meeting to order at 6:30 p.m.
2 Pledge of Allegiance
3 Roll Call
Present: Trustees Hammar, Salemi, Grenier, Graf-Stone, Washington and Perez
Absent: Clerk Rivera
Also present: Village Administrator Rudy Espiritu, Assistant Village Administrator Brandiss Martin, Fire Chief Michael Kuryla, Police Chief Phil Smith, Superintendent Joe Wagner and Village Attorney Jim Binninger.
4 Presentations and Appointment
4.1 AgeOptions – Jacqueline Jones, AgeOptions Advisory Council Member, gave a short presentation of the Non-Profit organization, AgeOptions that supports important services to our seniors and those with disabilities. Some examples are Adult Protective Services (APS), Advocacy, Aging and Disability Resource Network (ADRN) and Caregiver Programs as well as many other services. There is an upcoming event that they would like to ask for the Village’s input and support, it is the Areas Plan Public Hearings. These are very important meetings because our input at the public hearings determines the area plan advocacy and funding priorities for aging services in our community. President Lee was very pleased with the presentation and offered the Village to host a meeting for them in May.
5 Public Hearings
5.1 Vacation of an Alleyway (north of and adjoining 5440, 5430 and 5434 St. Charles Road and east of Sunnyside Drive) – hearing to be continued to March 20, 2018
Village Administrator Rudy Espiritu informed the Board that we need to continue the hearing due to two property owners that are working on the cross access agreement. Mayor Lee requested that the owner of 5440 St Charles maintain the property presentable.
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x
Herb Washington x
Jerry Perez x x
Voice Vote
Motion Carried
6 Public Comments and Questions (Consent Agenda Items Only)
Please limit comments to five (5) minutes in length, unless further granted by the Board.
7 Consent Agenda
The matters listed for consideration on the Consent Agenda are routine in nature or have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting.
7.1.1 Village Board Meeting Minutes from February 20, 2018
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x
Herb Washington x
Jerry Perez x x
Voice Vote
Motion Carried
8 Claims Ordinance
8.1 Motion to Approve Claims Ordinance #1386 in the amount of $214,540.19
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x x
Herb Washington x
Jerry Perez x
Motion Carried
9 Committee Reports
9.1 Administration and Technology (Chair – Vacant; Co-Chair Trustee Washington)
9.1.1 Trustee Liaison Report – No report
9.1.2 Motion to Approve a Proposed Ordinance of the Village of Berkeley, Illinois, Amending the Standing Committees of the Village Board
Village Administrator Rudy Espiritu informed the Board that the Ordinance is prepared and gave a presentation of the proposed Standing Committees of the Board. Based on some of the Board Trustees feedback on the committees, we have re-worked the original proposed Standing Committees of the Village Board. The following will stay the same from the original proposal. Police and Property Maintenance are the same, Fire and Health are the same, Public Works and Utilities are the same, as well as, Community and Intergovernmental Relations are the same. There was one suggestion by Trustee Hammar that we took into consideration. Because Economic Development is one of our major Strategic Planning Initiative the change would be Finance and Economic Development and the other change would be Administration, Zoning and Technology. If the Board agrees with the change, we will need to amend the Ordinance in the packet. Building is under Administration. Mayor Lee’s appointments are:
Administration, Zoning and Technology – Trustee Graf-Stone (chair) Trustee Hammar (co-chair)
Finance and Economic Development – Trustee Washington (chair) and Trustee Salemi (co-chair)
Police and Property Maintenance – Trustee Salemi (chair) and Trustee Washington (co-chair)
Fire and Health – Trustee Grenier (chair) and Trustee Perez (co-chair)
Public Works and Utilities– Trustee Hammar (chair) and Trustee Grenier (co- chair)
Community and Intergovernmental Relations – Trustee Perez (chair) and Trustee Graf-Stone (co-chair)
Due to the revised Standing Committees of the Village Board, Village Attorney Jim Binninger confirmed if Trustee Washington and Trustee Graf-Stone agree to the amended ordinance. They agree.
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x
Raymond Grenier x
Sherry Graf-Stone x x
Herb Washington x x
Jerry Perez x
Motion Carried
9.1.3 Discussion of Village Logo – Assistant Village Administrator Brandiss Martin shared with the Board the last three logos used in the past six years. In 2012 -2013, we changed to the present logo. Since the painting of our Water Tower, many of the Board members have expressed an interest to use this logo. The Village Staff would like direction from the Board as to which logo should and will be the permanent logo for use on any and all marketing and branding materials for the Village of Berkeley.
Consensus by the Board
Board agrees to use the new Water Tower logo.
9.2 Finance (Chair – Trustee Graf-Stone; Co-Chair Trustee Salemi)
9.2.1 Trustee Liaison Report – No report
9.2.2 Discussion of Proposed FY 18-19 Budget - Village Administrator Rudy Espiritu revisited and discussed with the Board the cuts that were proposed at our Budget meeting at our last Board meeting. Board agrees to invite all Partner Agencies to our next Board meeting so they may present their need for funding. Berkeley’s Special Event Budget has been cut by $3,000.
The next big celebration in Berkeley is the 100th year celebration of the Corporation of the Village of Berkeley. Although it is six years away, we need two start planning for this big event. Board agrees to discuss how we will budget this event at our next year Budget meeting.
Vehicle Replacement – There is a need to replace two vehicles and refurbish two. Three of the vehicles have passed their life expectancy and have many problems. 2006 Utility Pickup Ford F350 (steering loose due to 10 years plowing stress, electrical problems, bed and utility box rusting and eating away at the floor, tire replacements). 2002 Elgin Sweeper (Mechanical Sweeper has multiple moving parts that impact functionality when it fails, rust continues to eat away portions of the vehicle, requires operator to get out and shift leaves when they become “built-up” in the small material box or dump the box in a second vehicle before it can be filled to capacity, along with other issues).
2005 Patten /Cat Combination to be refurbished (Not to exceed $15,000).
1999 Patten/Cat Front End Loader to be refurbished (Not to exceed $15,000). Superintendent Joe Wagner gave the Board an explanation of why each vehicle needs replacement and refurbished.
Board agrees with the reasoning of the vehicle replacements and refurbishments. Consensus by the Board
Pet License Software – In actuality, the Pet License Software is costing the Village more to administer. This is strictly a database. If we find a stray or lost animal, we might be able to locate its owner. Board agrees to find out more information.
Speed Camera – Berkeley is ineligible to have a Speed Camera because they are only municipalities of 1 million.
The Village Building – This Building needs to have a fund for any and all repairs. Sally Port was never finished. (Mayor Lee requested consideration of $20,000 to complete it), ACHV is antiquated, the basement, where all the emergency phone line and data comes through there, and are not protected. Chief Smith suggested prior to fixing the sally port, we should fix gun lockers, floors in hallway, I-watch Station (requirement from IRMA), keys for storage room door, thermostat in technical office, emergency shut-off, proper shelving for evidence room. Rudy suggested we can budget these items for this upcoming fiscal year and the sally port for the next fiscal year.
Board agrees we will create a fund for the building, and fix the items that Chief Smith suggested.
Budget hearing will be held at our next Board Meeting.
9.3 Building, Zoning, and Property Maintenance (Chair – Trustee Washington; Co-Chair Trustee Perez)
9.3.1 Trustee Liaison Report – No report
9.4 Public Safety and Health (Chair – Trustee Salemi; Co-Chair Trustee Grenier)
9.4.1 Trustee Liaison Report – Chief Kuryla reported on the accident on 290. We had a very serious crash involving multiple semis and vehicles with a fire. There was one fatality and we required much assistance from our neighboring fire departments. Berkeley Fire Department was on the scene from 2:00 until 9:30pm. We had a leak of palm oil from a semi which has caused some cleanup issues, as well as creating an extremely slippery roadway we had to work in. The cleanup from this spill alone was almost 3⁄4 of a mile, every lane. We had excellent cooperation from everyone.
9.4.2 Motion To Approve a Proposed Ordinance of the Village of Berkeley, Illinois, Clarifying and Amending the Settlement of Certain Fines and Penalties
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x x
Sherry Graf-Stone x
Herb Washington x
Jerry Perez x
Motion Carried
9.5 Public Works and Water (Chair – Trustee Grenier; Co-Chair Vacant)
9.5.1 Trustee Liaison Report – No report
9.5.2 Motion To Approve a Proposed Resolution of the Village of Berkeley, Illinois Authorizing a Construction Engineering Services Agreement with Civiltech Engineering Inc. for the 2018 Flood Control Improvement Project For Phase III Engineering
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x
Raymond Grenier x x
Sherry Graf-Stone x
Herb Washington x
Jerry Perez x x
Motion Carried
9.5.3 Motion To Approve a Proposed Resolution of the Village of Berkeley, Illinois Authorizing a Construction Engineering Services Agreement with Civiltech Engineering Inc. For the Proviso Drive Project For Phase I Engineering
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x
Raymond Grenier x x
Sherry Graf-Stone x
Herb Washington x x
Jerry Perez x
Motion Carried
9.6 Community and Intergovernmental Relations (Chair – Trustee Perez; Co- Chair Trustee Graf-Stone)
9.6.1 Trustee Liaison Report – Trustee Perez informed the Board that last month a memo in district 87 went out informing that Berkeley donated $5000 towards the Giving Tree. We are trying to figure out how to continue the Giving Tree Program and increase it if possible. One possibility is using our Golf Outing fund raiser. Mayor Lee said we can increase it by sharing our model to our neighboring towns. Trustee Perez has the final adjustments for the events that are coming up in the Village. The packets are ready to go out to our financial sponsors. We are receiving our contracts for Music in the Park. Trustee Perez gave the deposit for the Golf Outing. The Golf Outing will take place on Thursday, June 14.
10 Village President
10.1 President’s Report – Requested Trustee Hammar to dialog with Joe to get resident feedback on the sidewalk clearing program which was cut. Thanks to Public Safety for their excellent work regarding the 290 accident.
10.2 Upcoming Events
10.2.1 03/10/2018 – BYBA Registrations 11 am-2 pm
10.2.2 03/11/2018 – Daylight Savings Spring Forward 1hr.
10.2.3 03/14/2018 - Neighborhood Watch Meeting @ 6:30 pm
10.2.4 03/20/2018 – Board Meeting @ 6:30 pm
11 Village Administrator – We will have a short executive session this evening.
12 Village Attorney – No report
13 Public Comments and Questions
Dan O’Connell commented on bringing money into the Village. We have an ordinance in place that any vacant property is supposed to register with the village. If the property is exempt or homestead, it is not supposed to be. This could bring some money into the Village.
14 Executive Session
14.1 Motion to enter into Executive Session to consider the:
a. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employee(s) 5 ILCS 120/2 (c)(1)
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x
Herb Washington x x
Jerry Perez x
Motion Carried
Adjourned Executive Session
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x
Herb Washington x
Jerry Perez x x
Voice Vote
Motion Carried
15 Action to be Taken as a Result of Executive Session - No action taken
16 President Lee adjourned the meeting at 8:45 p.m.
Trustee Motion Second Ayes Nays Absent Abstain
Larry Hammar x
Diane Salemi x x
Raymond Grenier x
Sherry Graf-Stone x x
Herb Washington x
Jerry Perez x
Voice Vote
Motion Carried
http://www.berkeley.il.us/vertical/Sites/%7BB4877CC9-5533-47FA-94DE-B3C09F1665AB%7D/uploads/Board_Meeting_Minutes_Tuesday_March_6_2018.pdf
Alerts Sign-up