West Cook News

Village of Oak Park President and Board of Trustees met January 16.

Here is the agenda provided by the Board:

I. Call to Order

II. Roll Call

III. Consideration of Motion to Adjourn to Executive Session to Discuss Sale or Lease of Property and Pending Litigation.

IV. Adjourn Executive Session

V. Reconvene to Regular Meeting in Council Chambers and Call to Order

VI. Roll Call

VII. Agenda Approval

VIII. Minutes

A. MOT 18-270 Motion to Approve Minutes from December 11, 2017 Special Meeting Minutes of the Village Board.

Overview: This is a motion to approve the official minutes of meetings of the Village Board.

B. MOT 18-271 Motion to Approve Minutes from November 28, 2017 Tri-Board Meeting Minutes of the Village Board.

Overview: This is a motion to approve the official minutes of meetings of the Village Board.

IX. Non-Agenda Public Comment

X. Proclamation

C. MOT 18-272 Motion to Approve Proclamation for A Day of Remembrance in Honor of James McClure

Overview: This is a motion to approve Village President Abu-Taleb proclaiming January 16, 2018 as a Day of Remembrance for James McClure.

XI. Village Manager Reports

XII. Village Board Committees

XIII. Citizen Commission Vacancies

D. ID 18-756 Board and Commission Vacancy Report for January 16, 2018.

XIV. Citizen Commission Appointments, Reappointments and Chair Appointments

E. MOT 18-273 Motion to consent to the Village President’s Appointment of: Citizen Police Oversight Committee - Robert Becker, Appoint as Member Community Development Citizens Advisory Committee - Jason Bergwerff, Appoint as Member

Transportation Commission - Akiwumi Attawia, Appoint as Member

XV. First Reading

F. ORD 18-335 First Reading of an Ordinance Amending Parking Meter and Pay By Space Machine Rates as set forth in Section 15-3-18 of the Oak Park Village Code

Overview: As part of the 2018 budget process, the Board reviewed the parking fund revenues. At the November 27, 2017 Parking Fund revenue presentation; the Board gave staff direction to move forward with the $1.00 per hour meter charge for all parking meters.

XVI. Second Reading

G. ORD 18-334 Second Reading and Adoption of an Ordinance Amending Chapter 8 (“Business Licensing”) of the Oak Park Village Code to Create a New Article 38 (“Massage Establishments and Massage Services”)

Overview: Second Reading of the ordinance was tabled on October 16, 2017 at the request of Trustee Boutet to propose additional amendments to Article 38 (“Massage Establishments”) of Chapter 8 (“Business Licensing”) establishes new licensing and operations requirements for all entities providing massage services within the Village of Oak Park.

XVII. Consent Agenda

H. ORD 18-328 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Authorizing the Vacation of a Certain Poriton of an Alley Abutting 423-429 South Scoville Avenue South of 505 Washington Boulevard in the Village of Oak Park, Cook County, Illinois

Overview: The Applicant is requesting to vacate an existing north-south oriented public alley (15 feet x 198 Feet) for the purpose of advancing their future campus development. The alley currently serves the needs of Fenwick High School and two residential buildings adjacent to the east which face Scoville Avenue (423-429), now owned by Fenwick High School intended for demolision

I. ORD 18-329 An Ordinance Proposing the Establishment of Special Service Area Number 8 (the East, Columbian, Linden and Euclid Avenues Speed Tables Special Service Area Number 8) in the Village of Oak Park, Cook County, Illinois, and Setting a Date and Providing Notice for a Related Public Hearing

Overview: On November 6, 2017, the Village Board of Trustees approved the installation of permanent speed tables on the 1200 blocks of North East Avenue, Columbian Avenue, Linden Avenue, and North Euclid Avenue. The first step in the process of establishing a Special Service Area is the adoption of the Proposing Ordinance. The next step is the Notice of Public Hearing followed by the Hearing which is being scheduled for February 5, 2018.

J. ORD 18-330 An Ordinance Accepting a Plat of Dedication of a Certain Parcel of Property for Maple Avenue and Declaring the Portion of Said Road Open

Overview: As part of the Emerson Development a new Maple Avenue was created between North Boulevard and Lake Street. The work at the development is substantially complete and as per the Redevelopment Agreement the developer is required to convey the western portion of the properties back to the Village for it to be dedicated as public right-of-way.

K. ORD 18-332 An Ordinance Authorizing the Sale of Surplus Property Owned by the Village of Oak Park

Overview: The Department of Public Works has a vehicle, a Sewer/Jetter Vactor, that will no longer need to be utilized and can be disposed of as surplus. The existing vehicle will be traded in when the new replacement vehicle is delivered.

L. RES 18-754 A Resolution Authorizing the Purchase of a 2018 Model 900 ECO Combination Sewer Cleaner from Sewer Equipment Co. of America through the National Joint Powers Alliance Joint Purchasing Program in an Amount not to Exceed $363,910.00

Overview: The FY 2018 Water & Sewer Fund includes the replacement of the Department of Public Works Combination Sewer Cleaner, also known as the Sewer/Jetter Vactor. This vehicle will be replaced with a 2018 - 900 ECO Combination Sewer Cleaner from Sewer Equipment Co. of America through the National Joint Powers Alliance (NJPA) joint purchasing program.

M. RES 18-755 A Resolution Approving an Amendment to the Software License and Support Agreement dated December 15, 2014 With CityView, A Divison of N. Harris Computer Corporation, for the Village’s Permitting, Licensing and Inspection Services and Authorizing its Execution

Overview: The Village launched the CityView Permitting, Licensing and Inspection software solution on May 9, 2016. The Village enters into Annual Maintenance Agreement with CityView to receive regular software updates and technical support services. This Amendment provides for ninety (90) day notice period prior to the end of the renewal term if the Village chooses to not renew the software licensing Agrement.

N. RES 18-756 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services to be Performed on Behalf of the Village of Oak Park for the 2018 Fiscal Year

Overview: Since 2012, it has been standard protocol for the Village Manager to bring all engagements for contractual legal services to the Village Board for authorization in the event that through the course of a calendar year the costs of services were to exceed $25,000.

O. ORD 18-336 An Ordinance Declaring Surplus Revenue in the Village of Oak Park Downtown Tax Increment Finance District Special Tax Allocation Fund for the 2016 Tax Year and Authorizing the Payment of that Surplus Revenue to the Cook County Treasurer for Distribution to Affected Tax Districts on a Pro-Rata Basis

Overview: Pursuant to the amended 2011 Settlement Agreement as amended, a surplus distribution of $3,566.52 is required for Quarter 4, tax year 2016 from the Downtown TIF collections. Please see attached worksheet for the detailed calculations.

P. RES 18-759 A Resolution Adopting a New Section XV (“Anti-Harassment and Anti-Discrimination, Including Sexual Harassment”) of the Village of Oak Park Personnel Manual

Overview: The State of Illinois is requiring public entities to update sexual harassment policies by January 15, 2018. The proposed amendments to the Village policy reflect the mandate in that it is now inclusive of the following as required:

1. A prohibition on sexual harassment;

2. Details on how an individual can report an allegation of sexual harassment, including options for making a confidential report to a supervisor, ethics officer, Inspector General, or the Illinois Department of Human Rights;

3. A prohibition on retaliation for reporting sexual harassment allegations, including availability of whistleblower protections under the State Officials and Employees Ethics Act, the Whistleblower Act, and the Illinois Human Rights Act; and

4. The consequences of a violation of the prohibition on sexual harassment and the consequences for knowingly making a false report.

Q. RES 18-761 A Resolution Approving an Agreement for Bailiff Services with Edward Polfus for a One-Year Period and Authorizing its Execution

Overview: This is an annual agreement to provide security during administrative adjudication hearings.

R. RES 18-762 A Resolution Approving an Agreement for Bailiff Services with Joseph Giammona for a One-Year Period and Authorizing its Execution

Overview: This is an annual agreement to provide security during administrative adjudication hearings.

S. RES 18-763 A Resolution Approving a Professional Services Agreement with Rhonda Salle to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing its Execution

Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours.

T. RES 18-764 A Resolution Approving a Professional Services Agreement with Gilbert J. Grossi to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing its Execution

Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours.

U. RES 18-765 A Resolution Approving a Professional Services Agreement with Carrie B. Washington to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing its Execution

Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours.

V. RES 18-766 A Resolution Approving a Professional Services Agreement with Susan Davis Brunner to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing its Execution

Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours.

W. RES 18-767 A Resolution Approving a Professional Services Agreement with Yolanie Marie Dauphin to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing its Execution

Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours.

X. MOT 18-269 A Motion to Approve the Bills in the Amount of $4,803,966.05 from November 28, 2017 through December 29, 2017

Overview: Attached is the regular list of bills as paid through the Village’s accounts payable (AP) system for the period beginning November 28 through December 29, 2017. This is the most current list available.

XVIII. Regular Agenda

Y. RES 18-752 A Resolution Approving an Amendment to the Operator Agreement between the Village Of Oak Park and Motivate International Inc. for an Amount not to Exceed $170,000 through January 23, 2019 for a Bicycle Sharing System and Authorizing Its Execution

Overview: The current agreement with Motivate expires on January 24, 2018. Staff met several times with Motivate representatives and negotiated a new contract which provides a 10% reduction in dock fees-estimated at $31,050.

Z. ORD 18-327 Concur with The Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Six-Unit Townhome Development located at 6603-6609 North Avenue

Overview: The subject property is a vacant lot between Columbian Avenue and East Avenue fronting North Avenue. The Zoning Board of Appeals held a public hearing on the Applicant’s special use application to construct a six-unit townhome development in the NA- North Avenue Zoning District at the property commonly known as 6603-6609 North Avenue.

AA. RES 18-769 A Resolution Approving an Amendment to the Intergovernmental Lease Agreement by and between the Village of Oak Park and the Board of Education of Oak Park Elementary School District 97 and Authorizing its Execution

Overview: The Village and Elementary School District 97 (SD97) previously entered into a Lease Agreement for the relocation of District Maintenance activities to the Public Works Center. The Amendment extends the timing for the move to occur pursuant to a request from the District.

XIX. Regular Agenda for Village Board Ethics Committee Pursuant to Village Code Article 25 Conflict of Interest & Ethics (President Pro-Tem Tucker )

AB. RES 18-768 A Resolution Regarding a Complaint Brought Pursuant to Article 25 (“Conflict of Interest and Ethics”) of Chapter 2 (“Administration”) of the Oak Park Village Code

Overview: The Village Board sits as the Ethics Committee and is required to receive and opine on any complaint made under Article 25 (“Conflict of Interest and Ethics”) of Chapter 2 (“Administration”) of the Oak Park Village Code.

XX. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Tucker)

AC. ORD 18-337 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-3 Liquor License to Suburrito Inc., DBA Hecho En Oak Park

Overview: Suburrito Inc., DBA Hecho En Oak Park (“Suburrito”) seeks the issuance of a restaurant B-3 liquor license for the property located at 1053 Lake Street.

AD. ORD 18-338 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to Bricks of Oak Park, LLC, DBA Bricks Wood Fired Pizza Cafe

Overview: Bricks of Oak Park, LLC, DBA Bricks Wood Fired Pizza Cafe (“Bricks Pizza”) seeks the issuance of a Restaurant Class B-4 liquor license for the property located at 128 N. Oak Park Ave.

XXI. Call to Board and Clerk

XXII. Adjourn

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