Village of Schiller Park President and Board of Trustees met July 20.
Here is the minutes provided by the Board:
CALL TO ORDER:
President Nick Caiafa called the meeting to order at 7:08 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL: Upon a call of the roll by the Village Clerk, the following Elected Officials were:
Present: President Nick Caiafa, Russ Klug, Joan Golembiewski, Tom Deegan, Robert Lima, Catherine Gorzynski and Village Clerk Rosa Jos
Absent: Trustee Moses Diaz
President Caiafa declared a quorum present.
Also present: Joe Montana (Corporate Counsel), Brad Townsend (Village Manager), Brian Bursiek, Rob Romo, Paul Flood, Chief Peter Chiodo, Chief Tom Fragakis, John Komorowski, Rich Trent, Joe Blum, John Bealer, Tim Ridder, and Mario Jos
APPROVAL OF MINUTES:
Trustee Deegan moved, seconded by Trustee Golembiewski that the MINUTES of the Regular Board Meeting of June 15, 2017, and Special Board Meeting of June 29, 2017 be approved.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
PERSONS WISHING TO BE HEARD:
Lesley B. Spoke about traffic issues at River Road and Seymour. She also spoke about overgrown bushes Seymour and Willow.
Mike Caffero spoke about tree growing into the power lines. Street Department stated that ComEd has been notified, but they have yet to resolve the issue.
CONSENT AGENDA FOR CONSIDERATION AND ACTION:
The President and the Board of Trustees unanimously consented to take a single Roll
Call Vote on several items grouped together for voting purposes under the designation "Omnibus Vote".
Trustee Klug moved, seconded by Trustee Gorzynski to approve the Consent Agenda.
Acknowledgement of receipt, and authorization to place on file the following:
1. Report from the Fire Department for the month of June 2017. OMNIBUS VOTE
2. Report from Department of Community Development for the month of June 2017. OMNIBUS VOTE
3. Letter from Michael P. McAuliffe, House of Representatives, 20th District to Chief Chiodo thanking the Department for their participation on June 10th during the Kids Health and Safety Expo. OMNIBUS VOTE
4. Letter from Sister Rosemary Connelly, Executive Director Misericordia Heart= of Mercy Center to request solicitation on Friday, April 27 and Saturday, April 28, 2018 for their Annual Jelly Belly Candy Days. OMNIBUS VOTE
Letter from resident Sue Chmura, 4620 N. Kolze Avenue to Chief Chiodo thanking the shift on the ladder truck for stopping at the lemonade stand her neighbor's little girl had set up on a Saturday morning. She told it made the little girl's day and hers also. OMNIBUS VOTE
Letter to Chief Fragakis from Sergeant Jim Scheib commending Officers Stoffel, Klug, Bravo and Cavalieri for their actions in apprehending a suspected car thief, along with the help of Radio Operator Perry. One suspect jumped into the Des Plaines River and Firefighters Dehmlow and Miletta helped pull the suspect from the water. OMNIBUS VOTE
Report from Groot for the Month of May 2017. OMNIBUS VOTE
Upon a call for the Omnibus Vote, the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
VII, COMMITTEE OF THE WHOLE DISCUSSION ITEMS:
Brad Townsend, Village Manager, recommendation is to continue with GW Associates as the audit provider.
Globe Construction was the lowest bid for the concrete work at $28,074.61 and has performed well on past Village work.
Schiller Park is required to purchase additional licensing software to have consistency with Schiller Park and MCD; at a one-time cost of approximately $8,000.
Fire Department purchased 2 AEDs, one of these will be reimbursed by the Illinois Dept. of Public Health through a grant the department was awarded.
Fire Chief Chiodo spoke about the Annual Maintenance Fees/Contract for all the LifePak defibrillators and AEDs that are used by the village.
Village has a surplus of unused cellphones; authorization is needed to donate or dispose them. Public Works would also like to dispose scrap metal pile.
Two new Part time Paramedics we hired: Joshua Pfest and Daniel Schultz.
Fire Department would like permission to hold a Machinery Technician hands on training at Mannheim and United Parkway September 11-15, 2017. "Fire Department Training in Progress" signs will be posted at this location.
Veritas has been recommended and agreed to take on a one-year mandate for the 5 workers compensation claims that are left under the old program. Total cost of the contract is $9,800.00.
The Public Safety Committee recommendation is to make the Air Raid Siren remotely controlled by the new MCD dispatch center, the cost will be $3,180.
Police Evidence Lockers. This was approved at previous meeting.
Engineer Paul Flood reviewed payment to Girardi Sewer & Water Construction for Water Main replacement projects.
Alliant Mesirow Insurances Services Inc. is being recommended as the employee health insurance broker starting September 1st. The board is asked to authorize staff to negotiate the specific terms of the broker agreement.
Motion to approve payment to Suburban O'Hare Commission (SOC) a total of $2,500.00 for membership dues.
Mayor Caiafa asking to approve the Consulting Services Agreement between the Village of Schiller Park and JPH Incorporated, and Illinois Corporation on an as needed basis at an hourly rate.
Senior Citizens permit fees waiver - Refund the permit fees when job is completed and satisfactory to village staff.
Zoning Variances - Seniors filing fee credit to permit. A senior program will be released shortly.
Looking for consensus to negotiate an agreement with Ehlers Consultant for property improvement at Canadian Pacific Railroad.
Village manager stated that his written report is in the file.
The Village Engineer, Paul Flood, commented on the flood and gave a reassuring update.
Fire Chief, Chiodo talked about the new fire truck; it should be ready as the front runner sometime in mid August, and the old truck is up for sale.
Tim Ridder thanked water and street department's foremen for doing a great job during the flood. Also discussed; the efforts of all staff members and meetings that took place to ensure future success for the Village.
Police Chief, Tom Fragakis extended an invitation to the to the 3rd annual National Night Out, on August 1, 6:00PM-9:00PM at Anna Montana Water Park & Memorial Pool.
Rec Director, John Bealer mentioned various Village events, the pool, and day Camp.
Trustee Klug asked if parking time could be changed on Kolzie and Irving Park Rd.
Trustee Lima thanked Administration and the Police Department for the open, clear, and quick communication during the flooding. Also, he noted resident complaints about over-grown trees. The Mayor brought up LED lights that ComEd is installing and there was discussion about residents opinions.
Trustee Lima also asked for the full bill amount. The total is $909,002.03. Trustee Gorzynski thanked everybody for being proactive during the flood. The Mayor thanked all the department heads who helped put together a plan.
COMMITTEE REPORTS FOR CONSIDERATION AND ACTION:
PUBLIC WORKS (Streets, Water, Storm Water, Engineering, Fleet/Building Maintenance) Diaz Chr. Klug. Golembiewski
1. Motion to approve an Agreement with Globe Construction as the low responsible bid contractor in amount of $28,074.61 for 2017 Sidewalk Repair and Replacement Program services.
Trustee Golembiewski moved, seconded by Trustee Gorzynski to concur with the recommendation of the committee and approve payment to Globe Construction as the low responsible bid contractor in amount of $28,074.61 for 2017 Sidewalk Repair and Replacement Program services.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
2. Motion to authorize payment #2 in the amount of $357,940.85 to Gerardi Sewer and Water Company for work on the 2017 Water Main Replacement Projects.
Trustee Golembiewski moved, seconded by Trustee Klug to concur with the recommendation of the committee and approve payment #2 in the amount of $357,940.85 to Gerardi Sewer and Water Company for work on the 2017 Water Main Replacement Projects.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
RECREATION (Parks, Special Events, Senior Services, Library) Klug Chr., Lima, Golem biewski:
No Report
C. COMMUNITY DEVELOPMENT (Planning, Zoning, Health, Building, Environment, and Transportation) Golembiewski Chr., Gorzynski, Lima,
1. Motion to approve payment to Suburban O'Hare Commission (SOC) a total of $2,500.00 for membership dues.
Trustee Golembiewski moved, seconded by Trustee Gorzynski to concur with the recommendation of the committee and approve payment to SOC a total of $2,500.00 for membership dues.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
2. Motion to approve professional services agreement with JPH Inc. (Jack Hynes) to perform development consultation at an hourly rate of $80 and authorize the necessary officers and officials to execute the agreement.
Trustee Golembiewski moved, seconded by Trustee Deegan to concur with the recommendation of the committee and approve professional services agreement with JPH Inc. (Jack Hynes) to perform development consultation at an hourly rate of $80 and authorize the necessary officers and officials to execute the agreement.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
D. PUBLIC SAFETY (Police, Fire Emergency Management, 911 and EMS) Deegan Chr., Diaz, GorZVnski,:
1. Motion to approve payment of $8,235.84 to Proxit for purchase and installation of a SQLRDBMS server for Police record-keeping.
Trustee Deegan moved, seconded by Trustee Lima to concur with the recommendation of the committee and approve payment of $8,235.84 to Proxit for purchase and installation of a SQLRDBMS server for Police record-keeping.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
2. Motion to authorize the purchase of two (2) AEDs from Physio Control for the Fire Department in the amount of $4,806.50.
Trustee Deegan moved, seconded by Trustee Golembiewski to concur with the recommendation of the committee and approve the purchase of two (2) AEDs from Physio Control for the Fire Department in the amount of $4,806.50.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz
Nay: None
President Caiafa declared the motion carried.
Motion to approve payment to Physio Control $4,559.04 for annual maintenance of Fire Department LifePaks and AEDs.
Trustee Deegan moved, seconded by Trustee Gorzynski to concur with the recommendation of the committee and approve payment to Physio Control
$4,559.04 for annual maintenance of Fire Department LifePaks and AEDs.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
Motion to approve the purchase of Police evidence lockers and lockers for a separate female police officer's locker room in the total amount of $6,631.00 from Tiffin Metal Products
NO ACTION TAKEN (this motion was previously approved at the Regular Board Meeting on June 15, 2017)
Motion to approve payment totaling $3,180.00 to Braniff Communications for an air raid siren remote control device for the existing Village Hall siren.
Trustee Deegan moved, seconded by Trustee Golembiewski to concur with the recommendation of the committee and approve payment totaling $3,180.00 to Braniff Communications for an air raid siren remote control device for the existing Village Hall siren.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
E. ADMINISTRATION/FINANCE (Human Resources, Insurance, Bills, Legal)
Lima Chr., Diaz Deegan:
Motion to approve the current List of Bills in the amount of $909,002.03
Trustee Lima moved that the Bills in the amount of $909,002.03 be paid, seconded by Trustee Gorzynski that those Bills be paid.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
Motion to approve engagement of GW & Associates to perform the Annual Audit and Financial Statements for the Village for fiscal year ending April 30, 2017, in the amount not to exceed $46,500.00 and Public Library for the fiscal year ending April 30, 2017, in an amount not to exceed $3,500.00 (the latter to be paid by the Library Board); and authorize the necessary officers and officials to undertake such action and effectuate Sale.
Trustee Lima moved, seconded by Trustee Deegan to concur with the recommendation of the committee and approve engagement of GW & Associates to perform the Annual Audit and Financial Statements for the Village for fiscal year ending April 30, 2017, in the amount not to exceed $46,500.00 and Public Library for the fiscal year ending April 30, 2017, in an amount not to exceed $3,500.00 (the latter to be paid by the Library Board); and authorize the necessary officers and officials to undertake such actin and effectuate same.
Upon roll call the following voted:
Aye: Trustees Golembiewski, Deegan, Lima and Gorzynski Present: Trustee Klug
Absent: Trustee Diaz
Nay: None
President Caiafa declared the motion carried.
Motion to approve an agreement with Veritas Claims in the amount of $9,800.00 for Workers Compensation administrative services.
Trustee Lima moved, seconded by Trustee Golembiewski to concur with the recommendation of the committee and approve an agreement with Veritas Claims in the amount of $9,800.00 for Workers Compensation administrative services.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
Motion to designate Alliant Mesirow Insurance Services Inc. as the exclusive insurance broker for the employee health insurance and benefits program.
Trustee Lima moved, seconded by Trustee Golembiewski to concur with the recommendation of the committee and approve an agreement with Veritas Claims in the amount of $9,800.00 for Workers Compensation administrative services.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
LICENSE (Business, Liquor, Ordinances, Utilities, and General Permits) Gorzynski Chr. Deegan, Klug:
No Report
REPORT OF THE MAYOR FOR CONSIDERATION AND ACTION:
Proclamations: None
Appointments:
President Caiafa then appointed the following:
Auxiliary Police Officer Jeeshan Rafi
It was moved by Trustee Golembiewski, seconded by Trustee Klug that the Board of Trustees consent to this appointment:
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
Part-time Paramedic Joshua Pfest
Part-time Paramedic Dan Schultz
President Caiafa stated that the position of Part-time Paramedic is not an appointed position and acknowledged the hiring of Joshua Pfest and Dan Schultz.
President Caiafa then asked for a motion to consent to the Village Clerk's appointment of the following:
Deputy Village Clerk Melissa Gocek
It was moved by Trustee Golembiewski, seconded by Trustee Klug that the Board of Trustees consent to the Village Clerk's appointment:
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
C. Other Matters:
A Resolution Authorizing the Disposition of Surplus Property
Trustee Klug moved, seconded by Trustee Deegan to adopt Resolution No. 20-17 being “A Resolution Authorizing the Disposition of Surplus Property"
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None President Caiafa declared the motion carried.
OTHER BUSINESS:
None
EXECUTIVE SESSION:
Trustee Lima moved, seconded by Trustee Golembiewski to adjourn into Executive Session in compliance with the Open Meetings Act, pursuant to Sec. 2-C-5 Property Matters, Sec. 2-C-11 Pending Litigation, and Sec. 2-C-1 Employment Matters.
Upon roll call the following voted:
Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski Absent: Trustee Diaz Nay: None
President Caiafa declared the motion carried.
The President and Board of Trustees adjourned to Closed Session at 8:30 P.M.
RECONVENIE:
At 10:02 P.M. following the Closed Session, the President reconvened the public portion of the Meeting.
Upon a call of the roll by the Village Clerk, the following Elected Officials were:
Present: President Nick Caiafa, Russ Klug, Joan Golembiewski, Tom Deegan,
Robert Lima, Catherine Gorzynski and Village Clerk Rosa Jos
Absent: Trustee Moses Diaz
President Caiafa declared a quorum present.
Also present: Joe Montana (Corporation Counsel), Brad Townsend (Village
Manager)
ADJOURNMENT:
With no further business to conduct, it was moved by Trustee Golembiewski, Seconded by Trustee Gorzynski, that the Regular Board Meeting be adjourned.
Upon roll call the following voted: Aye: Trustees Klug, Golembiewski, Deegan, Lima and Gorzynski
Absent: Trustee Moses Diaz
Nay: None
President Caiafa declared that the Motion carried and this Regular Board Meeting was adjourned at 10:04 P.M.
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