Board of Commissioners of Cook County met Tuesday, Dec. 13.
The Cook County Board of Commissioners consists of 17 elected officials who each serve four-year terms.
Here are the minutes as provided by Cook County:
Board of Commissioners of Cook County
Minutes of the Technology and Innovation Committee
Tuesday, December 13, 2016 11:35 AM Cook County Building, Board Room
(Recessed and Reconvened 118 North Clark Street, Chicago, Illinois
Wednesday, December 14, 2016)
ATTENDANCE
Present: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin and Silvestri (6)
Absent: Commissioners Butler, Schneider, and Steele (3)
PUBLIC TESTIMONY
Chairman Fritchey asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code.
1. George Blakemore – Concerned Citizen
COMMITTEE MINUTES
Approval of the minutes from the meeting of 10/25/2016
A motion was made by Commissioner Silvestri, seconded by Commissioner Morrison, to approve 17-0599. The motion carried by the following vote:
Ayes: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin and Silvestri (6)
Absent: Commissioner Butler, Schneider and Steele (3)
Presented by: SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Microsoft Corporation, Redmond, Washington
Request: Authorization for the Chief Procurement Officer to enter into and execute contract Good(s) or Service(s): Microsoft Premier Support Services
Contract Value: $1,821,705.00
Contract period: 12/31/2016-1/6/2020
Potential Fiscal Year Budget Impact: FY 2017 $607,235.00, FY 2018 $607,235.00, FY 2019 $607,235.00
Accounts: FY 2017: 009-441 - $172,360.00, 524-260 - $58,380.00, 534-441 - $149,900.00, 310-260 - $60,750.00, 528-441 - $73,160.00, 217-441 - $92,685.00; FY 2018: 009-441 - $172,360.00, 524-260 - $58,380.00, 534-441 - $149,900.00, 310-260 - $60,750.00, 528-441 - $73,160.00, 217-441 - $92,685.00; FY 2019: 009-441 - $172,360.00, 524-260 - $58,380.00, 534-441 - $149,900.00, 310-260 - $60,750.00, 528-441 - $73,160.00, 217-441 - $92,685.00.
Contract Number(s): 1618-15773
Concurrence(s):
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
N/A Bureau of Technology item.
Summary: The Bureau of Technology (“BOT”) requests Board approval of Contract No. 1618-15773 with Microsoft Corporation for Microsoft Premier Support Services. Microsoft Premier is a support solution used by BOT, the Chief Judge, Clerk of the Circuit Court, Treasurer, County Clerk, and Sheriff. This service provides the County with expert-level support for Microsoft products, including problem resolution, on-site support, assessment of County systems and unlimited access to Microsoft Premier Online Services.
This is a Sole Source Procurement pursuant to Section 34-139 of the County Procurement Code.
A motion was made by Commissioner Daley, seconded by Commissioner Morrison, to recommend for approval 16-6274. The motion carried by the following vote:
Ayes: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin and Silvestri (6)
Absent: Commissioner Butler, Schneider and Steele (3)
Presented by: IVAN SAMSTEIN, Chief Financial Officer, Bureau of Finance
PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Chief Financial Officer
Vendor: Workforce, LLC
Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Services
Original Contract Period: 12/31/2013 - 12/30/2016
Proposed Contract Period Extension: 12/31/2016 - 12/31/2018.
Total Current Contract Amount Authority: $9,671,540.00
Original Approval (Board or Procurement): 12/31/2013, $7,925,590.00
Previous Board Increase(s) or Extension(s): Previous Amendments 1, 2, 3
Previous Chief Procurement Officer Increase(s) or Extension(s): Last Increase 8/3/2016 $959,138.00
This Increase Requested: $3,381,598.00
Potential Fiscal Impact: FY 2017 $1,953,094.00 FY 2018 $1,428,504.00
Accounts: 1402908733
Contract Number(s): 11-53-051
Concurrences:
N/A
Summary:
Below is the summary of scope and fees:
Hosting Charges for 2017 and 2018
EmpCenter 4000 Time Clock Rental: 2017 and 2018
Application Managed Service: 2017 and 2018
Project Changes Orders: 2017 (included in attached Exhibit C Renewal of Compensation Schedule
A motion was made by Commissioner Daley, seconded by Commissioner Morrison, to accept as substituted 16-6345. The motion carried by the following vote:
Ayes: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin and Silvestri (6)
Absent: Commissioner Butler, Schneider and Steele (3)
PROPOSED SUBSTITUTE TO FILE #16-6345
PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Chief Financial Officer
Vendor: Workforce, LLC
Request: Authorization for the Chief Procurement Officer to extend renew and increase contract Good(s) or Service(s): Enterprise Time and Attendance System
Original Contract Period: 12/31/2013 – 12/30/2016 with two (2) two (2)-year renewal options
Proposed Contract Period Extension: 12/31/2016 – 12/31/2018.
Total Current Contract Amount Authority: $9,671,540.44
Original Approval (Board or Procurement): 12/4/2013, $7,925,590.00
Previous Board Increase(s) or Extension(s): 2/10/2016, $786,812.44; 8/3/2016, $959,138.00
Previous Chief Procurement Officer Increase(s) or Extension(s):
This Increase Requested: $3,381,598.00
Potential Fiscal Impact: FY 2017 $1,953,094.00 FY 2018 $1,428,504.00
Accounts: 1402908733
Contract Number(s): 11-53-051
Concurrences:
N/A
Summary: This increase and first of two (2), two (2) year renewal options will allow the Office of the Enterprise Resource Planning to continue to receive technical support services for the County-wide Time and Attendance System. Below is the summary of scope and fees:
2017 and 2018
Schedule
This contract was awarded through the Request for Proposal (RFP) process in accordance with the Cook County Procurement Code. Workforce Software, LLC. was awarded this contract based on established evaluation criteria.
A motion was made by Commissioner Daley, seconded by Commissioner Morrison, to recommend for approval as substituted 16-6345. The motion carried by the following vote:
Ayes: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin
and Silvestri (6)
Absent: Commissioner Butler, Schneider and Steele (3)
16-6427
Presented by: F. THOMAS LYNCH, Director, Enterprise Resource Planning (ERP)
REPORT
Department: Office of Enterprise Resource Planning
Request: Refer ERP Status Report to Technology Committee
Report Title: ERP Project Status Report
Report Period: 4 th Quarter 2016
Summary: The Director of ERP will provide a comprehensive update to the Board f Commissioners via the Technology Committee on the status of all ongoing ERP Projects. The status update will reflect progress being made toward achieving the goals of selecting and implementing a Countywide Enterprise Resource Planning (ERP) platform, configure and installing a biometric based time and attendance system, upgrading and migrating the JDEdwards HR/Payroll system to a cloud hosting environment.
A motion was made by Commissioner Morrison, seconded by Commissioner Daley, to recommend
for receiving and filing 16-6427. The motion carried by the following vote:
Ayes: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin and Silvestri (6)
Absent: Commissioner Butler, Schneider and Steele (3)
ADJOURNMENT
A motion was made by Commissioner Morrison, seconded by Commissioner Daley, to adjourn the meeting. The motion carried by the following vote:
Ayes: Chairman Fritchey, Vice Chairman Morrison, Commissioners Daley, García, Goslin and Silvestri (6)
Absent: Commissioner Butler, Schneider and Steele (3)
*A video recording of this meeting is available at https://cook-county.legistar.com
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