At a recent meeting, the Maywood Village Board discussed the proposed relocation of the Mayor's Office.
The board is the legislative body that develops and approves ordinances and resolutions governing the life of the community.
Below are the minutes from this meeting, as provided by the board.
VILLAGE OF MAYWOO) BOARD OF TRUSTEES REGULAR BOARD MEETING TUESDAY, JULY 26, 2016
Call to Order The Regular Board Meeting of Tuesday, July 26, 2016 was called to order by Mayor Edwenna Perkins at 7:01 p.m. in the Council Chambers at 125 South 5" Avenue, Maywood, IL 60153.
Rol C Upon roll call by Viola Mims, Willage Clerk, the following answered Present: Mayor Edwenna Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers. Absent: Trustee H. Yarbrough, Sr. There being a Quorum Present, the meeting was convened.
Staff Attendance:
Willie Norfleet, Jr., Village Manager Michael Jurusik, Village Attorney Valdimir Talley, Jr., Chief of Police Craig Bronaugh, Fire Chief Lanya Satchell, Finance Director John West, Director of Public Works LaSondra Banks, Human Resources Coordinator William Peterhansen, Village Engineer JoAnn Murphy, Deputy Clerk
Invocation: Police Chief Talley gave the Invocation.
Pledge of Allegiance to the Flag Everyone remained standing and recited the Pledge of Allegiance to the Flag of the United States of America.
Oaths, Reports, Proclamations, Announcements and Appointments Mayor Perkins noted complaints from residents regarding the 911 call system not working properly with cell phones, a woman stating she has fallen twice on 6" Avenue and a request to have the street sweeper come to the culde-sac at Washington Ave, and 21 St. Note: The previous announcements were brought up at the end of public comments. Mayor Perkins also made an announcement of interest to the community.
A. Mayor's Report and Theme: “A SHIFT IS COMING: THINGS ARE CHANGING IN OUR FAVOR
WHEN THE PEOPLE GET A MIND TO WORK.':
1. Discussion and consideration of approval for a kiosk.
Trustee Brandon questioned who would be providing additional information and if a location had been identified. Mr. Norfleet stated he will be requesting David Myers to identify the location and other details to be brought back to the Board for approval. Trustee Rogers sought clarification whether or not this is a digital reader sign and suggested looking for mechanisms for partnerships to help off-set the cost. Mayor Perkins confirmed it would be a digital reader sign. No Action Taken
2. Discussion and consideration of approval of spending $2,500 for the Safe Summer events.
Trustee Brandon reminded the Board this request is for the Safe Summer Music Fest to be heid on August 6, 2016, and August 19, 2016, with the initial July concert being cancelled due to time constraints and the Board's summer schedule.
MOTIONED BY TRUSTEEDORRIS AND SECONDED BY TRUSTEE BRANDON TO APPROVE THE SPENDING OF $2,500.00 FOR THE SAFE SUMMEREVENTS,
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Discussion: Trustee Lightford sought clarification on the number of music events. Trustee Brandon clarified that there would be two events and the funds will be used for the sound system and the bands. Ayes: Mayor Perkins, Trustee(s) J. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
B. Manager's Report:
1.
Approval to purchase two riding mowers through the National Implement Sales in the amount of S15,658.40 for the Public Works Department and “waive the bid process”. Mr. Norfleet noted this purchase is being made through a cooperative there is no bid process necessary.
MOTIONED BY TRUSTEEDORRIS AND SECONDED BY TRUSTEE LIGHTFORD FOR THE APPROVAL TO PURCHASE TWO RIDING MOWERS THROUGH THE NATIONAL IMPLEMENT SALES IN THE AMOUNT OF $15,658.40. Discussion: Clerk Mims requested the waiving of the bid process be included in the motion. Mr. Norfleet noted the cooperative went through the bid process but if required he has no objection. An amended motion follows, MOTIONED BY TRUSTEEDORRES ANE) SECONDED BY TRUSTEE LEGHTFORD FOR THE APPROVAL TO PURCHASE TWO RIDING MOWERS THROUGH THE NATIONAL IMPLEMENT SALES IN THE AMOUNT OF $15,658.40 AND TO WAFVE THE BED PROCESS. Discussion: Trustee Rogers questioned what measures are being taken to avoid the theft previously experienced. Mr. Norfleet stated the mowers will be stored in a different secured location. Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
C. Finance Management Report(s):
1.
Village of Maywood Detailed Revenue and Expense Report for period ending May 31, 2016.
Discussion: Trustee Brandon questioned line items 01-19-58000 (health insurance), 01-53-40200 (all overtime), 01-56-59100 (liability insurance) and 01-60-40100 (straight time - youth). Trustee Rivers questioned what line item the summer abatement program will be put into. Ms. Satchell stated the line item for health insurance is being worked on for it is a liability but is shown as an expense, and confirmed it is not close to being over budget. She also stated liability insurance is paid out of the corporate fund and the water fund so this is only a portion of the payments that are on track with the budget. Ms. Satchell noted summer abatement will be found on line item 01-53-524.000 (contractual services) in the June report, Mr. West stated the overtime is due to events at the 200 building, summer abatement, maintaining village property, the prairie path and the parks not with the park district, Mr. Norfleet noted the straight time - youth started in June and the report is through May 31, 2016.
Village of Maywood Bank Balance Financial Information for period ending May 31, 2016.
Discussion: Ms. Satchell noted the balance on the accounts will be significantly lower after this meeting due to the lack of meetings and the time between expenditure approvals. Trustee Dorris noted the Mayors name next to an account. Ms. Satcheil explained due to attempted duplication of checks, the bank asked us to open another account and her name is just how it is being distinguished from another. Attorney Jurusik suggested it be changed with another designation for it is subject to the Freedom of Information Act (FOIA) and raises questions as to what the funds are for.
3. Village of Maywood Open Invoices Report as of July 21, 2016 in the amount of $520,762.06.
Discussion: None
Approval of minutes for the Village Board of Trustees Regular Meeting Tuesday, June 7, 2016.
MOTIONED BY TRSTEE BRANDON AND SECONE) FD BY TRUSTEEDORRIS TO APPROVE THE MINUTES FOR THE VILLAGE BOARD OF TRUSTEES REGULAR MEETING OF TUESDAY, JUNE 7, 2016.
Discussion: None
Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: Nome
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Approval of minutes for the Village Board of Trustees Special Board Meetings of May 11, 2016, June 9, 2016 and June 15, 2016.
MOTIONED BY TRUSTEE BRANDON AND SECONDED BY TRUSTEEDORRIS TO APPROVE THE MINUTES FOR THE VILLAGE BOARD OF TRUSTEES SPECIAL BOARD MEETINGS OF MAY 1 1, 2016, JUNE 9, 2016 AND JUNE 15, 2016. Discussion: Clerk Mims sought clarification on the dates of the minutes being approved. Mayor Perkins clarified. Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Approval of Warrants
A. Warrant List No. 2004 14 for the Village of Maywood - Expenditures total through July 21, 2016 in the
amount of $2,334,913.75.
MOTONED BY TRUSTEE DORRIS AND SECONDED BY TRUSTEE LIGHTFORD TO APPROVE WARRANT LIST NO. 2004.4 FOR THE WILLAGE OF MAYWOOD-EXPENDITURESTOTAL THROUGH JULY 21, 2016, IN THE AMOUNT OF $2,334,913.75.
Discussion: None Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
9. Old Business:
A. Relocation of the Mayor's Office
Trustee Brandon reiterated his dissatisfaction with the location being arranged for the relocation of the Mayor's office noting how the Village will be perceived, the Mayor having not been brought into the conversation regarding the space, the lack of professionalism by not allowing space for the Mayor to meet privately with anyone, and noted his suggestions for a more appropriate space. Trustee Dorris noted the matter of moving the Mayor's office has been in the works for three years and that residents should be able to meet with all officials/department heads in the same building. Trustee Rogers noted the 40 Madison building was not built for administrative offices, is not a good first impression for anyone and is currently being misused, and offered his suggestion of a better location which should include offices for Trustees.
10. Omnibus Agenda
LLS LLLLLLL LL LLLLLLL LLLLL LLLLL LGLLGLLL LLLL LLLLLLLLLL LLLLLLLLLL LLL GLLL
SLLLLLLLL LGLLS G SLLLLLLLL LGLLSLLLLLSLLLLLLLLL GLLLLLLL LLLS LL LLLLLLLLLL LLL LLLLLLLLLLL Discussion: Trustee Dorris requested Items Y, GG and II be pulled from the agenda. Mayor Perkins requested Item Ebe pulled from the agenda. An amended motion follows. MOTONED BY TRUSTEE ROGERS AND SECONDED BY TRSTEE LIGHTFORD FOR THE APPROVAL OF THE OMNIBUS AGENDA ITEMS A-LL WITH THE EXCEPTION OF ITEMS E, Y, GG, AND I. A. APPROVAL OF PAYMENT TO ACCU.TRON COMPUTER SERVICE FOR COMPUTER CONSULTENG SERVECES FOR THE MONTH OF JULY 2016. IN THE AMOUNT OF $6,300.00, B. APPROVAL OF PAYMENT TO AMAL.GAMATED BANK OF CHICAGO OF THE WILLAGE OF MELROSE PARK SERIES 1998A BOND DUE FOR JUNE - AUGUST 2016 IN THE AMOUNT OF $54,199.65, C. APPROVAL OF PAYMENT TO THE ALLIED WASTE SERVICE FOR GARBAGE
LLLLSLLLLLSLLL G ESLLLLL LLLLLLLLS GLLS LLLcLLLLL LLLGLL GL LLGLGLLLLL LLL LLLLGL LLL LLLLL S0L LLLL LLLLLLLLS AMOUNT OF $328,405.81, D, APPROVAL OF PAYMENT TO BENNETT DOOR SERVICE, INC. FORLABOR AND MATERIAL TO ALUMINUM AND GLASS DOOR, REMOVE EXISTING DOOR SGLLLLL LLLLGLLLLLLLS LLL SLLLL LLSLLLL GLLLLLLL LcLLLLL LL LLLLLLL LLLL LLLLLLLLLL LLL LLLLLLLLS LLLLLL LL $6,935.00, F. APPROVAL OF PAYMENT TO COMCAST FOR RECURRING TELEPHONE/ ETHERNETSERVICES AT THE FIRE DEPARTMENT, POLICE STATION, 200 BUILDING AND VILLAGE HALL IN THE AMOUNT OF S36,676, E, G, APPROVAL OF PAYMENT TO EMERGITECH FOR THE QUARTERLY MAINTENANCE AND SUPPORT AGREEMENT FOR JUNE 1, 2016 THROUGH AUGUST 31, 2016 IN THE AMOUNT OFS7,173.99, H. APPROVAL OF PAYMENT TO FLEET SERVICES FOR RETAL FUEL PRCHASES FOR THE WILLAGE OF MAYWOOD IN THE AMOUNT OF $28,102.54, I. APPROVAL OF PAYMENT TO H&H ELECTRIC COMPANY FOR LOCATION AT 6TH AVENUE AND MADISON STREET, STREET LIGHT POLE AND CABINET DAMAGED/REPAIRED EN THE AMOUNT OF S9,917.13, J. APPROVAL OF PAYMENT TO LLINOS COUNCIL OF POLICE AND SERFFS FOR HEALTH AND EDENTAL INSURANCE PREMIUMS FOR THE MONTH OF AUGUST 2016 IN THE AMOUNT OF $64,421.84, K. APPROVAL OF PAYMENT TO I.E.P.A. FOR ANNUAL NPDES FEE FOR JULY 1, 2016 THROUGH JUNE 30, 2017 IN THE AMOUNT OF $20,000.00, L. APPROVAL OF PAYMENT TO IPFS CORPORATION FOR GENERAL LIABILITY ENSURANCE PREMIUM MONTHELY PAYMENTS 2 THROUGH 9 WITH THE LAST PAYMENT COMMENCING ON FEBRUARY 1, 2017. IN THE AMOUNT OF $487688.94, M. APPROVAL OF PAYMENT TO KONICAMINOLTA BUSINESS SOLUTIONS FOR SEMI-ANNUAL NWOICE FOR MAINTENANCE AGREEMENT COWERING THE BILLING PERIOD OF JANUARY 1, 2016 THROUGH JUNE 30, 2016 WHICH INCLUDES LABOR, PARTS, DRUMS, STAPLES AND SUPPLIES EXCLUDES PAPER IN THE AMOUNT OF $7,306.78, N. APPROVAL OF PAYMENT TO LEXIPOL FOR LAW ENFORCEMENT POLICY MANUAL AND DAILY TRAINING BULLETINS/SUBSCRIPTION AUGUST 1, 2016 THROUGH JULY31, 2017. IN THE AMOUNT OF $8,950.00, O. APPROVAL OF PAYMENT TO MALCOR ROOFING FOR THE POLCE STATIONFCOUNCL CHAMBERS ROOF REPLACEMENT IN THE AMOUNT OF S31,666.30, P. APPROVAL OF PAYMENT TO NUTOYS LEISURE PRODUCT FOR REPAIR, PARTS AND LABOR TO VARIOUS PARKS FOR THE VILLAGE OF MAYWOOD PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF S13,664.85 AND "WAIVE THE BID PROCESS", Q. APPROVAL OF PAYMENT TO ROY STROM COMPANY FOR AMOTOR GRADER AND OPERATOR FORWAROUS DATES FOR THE WILLAGE OF MAYWOOD PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $11,700.00, R. APPROVAL OF PAYMENT TO UTILITY SERVICE COMPANY FORTANK-QUARTERLY FOR 500,000 PEDISPHERE-ST. CHARLES ROAD IN THE AMOUNT OF $6,042.50, S. APPROVAL OF PAYMENT TO VILLAGE OF MELROSE PARK FORWATER SERVICES PROVIDED FROM THE WELLAGE OF MELROSE PARKN THE AMOUNT OF $114,225.72, TAPPROVAL OF PAYMENT TO WIGIT'S TRUCK SERVICE FOR VEHICLE MANTENANCE, REPAIRS, PARTS AND SERVICE FOR THE VILLAGE OF MAYWOOD PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $6,921.79, U. APPROVAL OF PAYMENT TO WINKLER"STREE SERVICE FORTREE TRIMMING/REMOVA FOR THE
VILLAGE OF MAYWOOD PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $31,770.16, V. A RESOLUTION APPROVING AND AUTHORIZENG THE EXECUTION OF A FIRST ADDENDUM TO EMPLOYMENT AGREEMENT FOR MAYWOOD VILLAGE MANAGER, WELLIE NORFLEET, JR. W. MOTION TO APPROVE ARESOLUTION APPROVING THE SETTLEMENT AGREEMENT AND GENERAL RELEASE AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LEWIS V. BABICZ, ETAL, LITIGATION (SETTLEMENT AMOUNT: $7,500.00), X. MOTEON TO RATFY THE APPROVAL OF THE SETTLEMENT OF BARBEE'S ARBETRATION PER ARBITRATORS'ORDER (SETTLEMENT AMOUNT $12,000 FOR EXTENDED SICKLEAVE PAY), Z, ORDINANCE CREATING A NEWSCHEDULE VII EN CHAPTER 76 (PARKING SCHEDULES). OF THE MAYWOOD WILLAGE CODE RELATEWE TO DESIGNATED HANOCAPPED PARKING SPACES AND ZONES AND DIRECTING THE PLACEMENT OF AMOTOR WEHICLE PARKING REGULATIONSIGN IN THE VILLAGE OF MAYWOOD (DESIGNATED HANDICAPPED PARKING: 1517 SOUTH 4TH AVENUE), AA. A RESOLUTION CONSENTING TO A COOK COUNTY CLASS 6(B) (SUSTAINABLE EMERGENCY RELIEF / SER) PROPERTY TAXRATE DESIGNATION FOR THE PROPERTY COMMONLY KNOWN AS 1900 SOUTHE MAYWOOD DRIVE, MAYWOOD, ILLENOIS, BB. AN ORDINANCE APPROVING A LOCAL LANDMARK DESIGNATION FOR 704 NORTH 4TH AVENUE, MAYWOOD, ILLINOIS EN ACCORDANCE WITH CHAPTER 158 OF THE MAYWOOD VILLAGE CODE (HISTORIC PRESERVATION COMMISSION AND DESIGNATION OF LANDMARKS AND HESTORIC DISTRICTS) - GEORGEF STAHMER HOUSE, CC, ANORDINANCE APPROVING A LOCAL LANDMARKDESIGNATION FOR 224 NORTH 1STAVENUE, MAYWOOD, ILLINOIS IN ACCORDANCE WITH CHAPTER 158 OF THE MAYWOOD VELLAGE CODE (HISTORIC PRESERVATION COMMESSION AND DESIGNATION OF LANDMARKS AND HISTORIC DISTRICTS) - MAYWOOD SOLDIERS WIDOWS HOME, DD. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A COST SHARING INTERGOVERNMENTAL, AGREEMENT BETWEEN THE VILLAGE OF BROADVIEW AND THE WILLAGE OF MAYWOOD FOR THE 13THAVENUE RESURFACING PROJECT WITH COST SHARING INTERGOVERNMENTAL AGREEMENT, EE AN ORDINANCE AMENDING VARIOUS SECTIONS OF TITLE XI (BUSINESS REGULATIONS), CHAPTER 16 (TOBACCO), OF THE MAYWOOD VILLAGE CODE REGARDING TOBACCO ENFORCEMENT, FF, ANORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER 92 (HEALTH AND SANITATION AND CHAPTER 150 (BUILDING REGULATIONS) OF THE MAYWOOD VILLAGE CODE RELATIVE TO NUISANCES AND ABATEMENTS, HH. A. RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN EXECUTIVE SESSION MEETING MINUTES OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD (2010 FULL YEAR REVIEW), J.J. A RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAN EXECUTIVE SESSION MEETING MINUTES OF THE BOARD OF TRUSTEES OF THE WILLAGE OF MAYWOOD (2016 PARTIAL YEAR REVIEW), KK. MOTION TO APPROVE AGREEMENT THE WILLAGE OF MAYWOOD AND SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 (TECHNICAL SUPPORT BARGAINING UNIT) (DECEMBER 1, 2014 TO NOVEMBER30, 2019), AND LL RESOLUTION AUTHORIZING INTERVENTION IN ALL 2014 THROUGH 2016 TAX YEAR APPEALS BEFORE THE COOK COUNTY BOARD OF REVIEWANE) THE STATE OF ILLINOIS PROPERTY TAX APPEAL BOARD. Discussion: Trustee Dorris noted she needed more clarity on Item CC and requested Mr. Norfleet have someone from the state come out at a future Board meeting to clarify steps that may need to be taken by a future developer. Trustee Rivers sought the opinion of the attorney who stated if there are reservations about an item one needs to make a motion to amend the current (amended) motion. After various attempts to clarify what was being sought, a subsidiary motion follows. MOTONED BY TRUSTEE RIVERS AND SECONDED BY TRUSTEE LGBTFORD TO REMOVE ITEM CC FROM THE OMNIBUS AGENDAWOTE AND TO BE DISCUSSE) AT ALATER TIME IN THE BOARD MEETING FOR CLARIFICATION AND/OR RATFECATION OR APPROVAL, Discussion: Mayor Perkins sought clarification on the timing of the possible additional discussion of the item in question. Attorney Jurusik clarified, if the motion passes, it should be brought up along with the other items pulled from the agenda. Clerk Mims clarified the purpose of this particular roll call. Ayes: Trustee(s) A. Dorris, M. Lightford and R. Rivers Nays: Mayor Perkins, Trustee(s) I. Brandon and M. Rogers
Abstain: None
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July 26, 2016 Page 6 of 11
Absent: Trustee H. Yarbrough
MOTION FAILS Clerk Mims clarified the purpose of this roll call is for the approval of the Omnibus Agenda, Ayes: Mayor Perkins, Trustee(s). I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers Nays: None
Abstaim: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Additional Discussion: Trustee Rogers noted in regards to landmark status, various state, county and local government representatives have been here in the past on this project (225 N. 1. Ave.) indicating this status only enhances the property, He also noted developers, along with the Community Development and Code departments, and the Historic Preservation Commission, know how to handle these properties to make them their best.
Item E - Approval of payment to City of Chicago - Department of Water for water services from April 15, 2016 through June 16, 2016 provided by the City of Chicago in the amount of $62,352.92.
MOTIONED BY TRUSTEE ROGERS AND SECONDEE) BY TRUSTEEDORRES FOR THE APPROVAL OF PAYMENT TO CITY OF CHICAGO - DEPARTMENT OF WATER FORWATER SERVICES FROM APRIL 15, 2016 THROUGH JUNE 16, 2016 PROVIDED BY THE CITY OF CHICAGO IN THE AMOUNT OF $62,352.92. Discussion: Mayor Perkins questioned if the Village was behind on their payments. Ms. Satchell stated the Village is behind due to the timing of receiving the statements and the Board's summer schedule but that this payment would bring us up to date. Mr. Norfleet added that the City of Chicago will not be increasing the cost of water to the Village this year, Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Item Y- Motion to appoint the following individuals to serve on the Maywood Special Events Commission: 1. Randali McFarland 2. Patrick Winters 3. Claudia Castellanos 4. LaSondra Banks 5. Ericka Smiley 6. Victor Harris 7. Kateena Butler.
MOTONED BY TRUSTEE ROGERS TO APPOINT THE FOLLOWENG INDVIOUALS TO SERVE ON THE MAYWOOD SPECIAL EVENTS COMMISSION: 1. RANDALL MCFARLAND 2. PATRECK WINTERS3. CLAUDIA CASTELLANOS 4, LASONDRABANKS 5. ERICKA SMILEY 6, WCTOR HARRIS 7. KATEENA BUTLER, Discussion: Clerk Mims noted Ms. LaSondra Banks should not be appointed due to her recent employment with the Village. A corrected motion follows. MOTIONED BY TRUSTEE ROGERS AND SECONDED BY TRUSTEE LIGHTFORD TO APPOINT THE FOLLOWING INDIVIDUALS TO SERVE ON THE SPECIAL EVENTS ADHOC COMMITTEE COMMISSION: 1. RANDALL MCFARLAND 2. PATRICK WINTERS 3. CLAUDEA CASTELLANOS 4. ERICKA SMILEY 5, WCTOR HARRS 6. KATEENA BUTLER, Discussion: Trustee Dorris noted she requested this item be pulled so she could table it due to it being inaccurate. A subsidiary motion follows. MOTONED BY TRUSTEEDORRISANE) SECONDED BY TRUSTEE LIGHTFORD TO TABLE THIS INDEFINATELY.
Discussion: None
Ayes: Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: Mayor Perkins
Abstaim: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Additional Discussion: After much discussion it was clarified that an adhoc committee is already a working committee, still in the process of planning the Maywood Fest and that there is still the need to fill the Special Events Commission, requiring proper paperwork being submitted for future appointments.
Item GG - A Resolution approving the content of and/or release of certain Executive Session meeting minutes of the Legal, License and Ordinance Committee of the Village of Maywood (2010 full year review).
MOTIONED BY TRUSTEE ROGERS AND SECONDED BY TRUSTEE BRANDON TO APPROVE A RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN EXECUTWE SESSION MEETING MINUTES OF THE LEGAL, LICENSE AND ORDINANCE COMMITTEE OF THE VILLAGE OF MAYWOOD (2010 FULL YEAR REVIEW). Discussion: Attorney Jurusik requested Trustee Dorris pull item GG and item II to table them to the next Legal, License and Ordinance Committee Meeting indicating these resolutions and minutes should be approved at that meeting and not at a meeting of the Board of Trustees. A subsidiary motion follows. MOTONED BY TRUSTEEDORRIS AND SECONDED BY TRUSTEE RIVERS TO TABLE TEM GG AND ITEM II (OF THE OMNIBUSAGENDA) TO THE NEXT LEGAL, LICENSE AND ORONANCE COMMITTEE MEETING FOR PROPER APPROVAL.
Discussion: None Ayes: Mayor Perkins, Trustee(s). Brandon, A. Dorris, M. Rogers, M, Lightford and R. Rivers
Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Item II - A Resolution approving the content of and/or release of certain Executive Session meeting minutes of the Legal, License and Ordinance Committee of the Willage of Maywood (2016 partial year review).
This item matter was tabled via a motion noted under agenda item 10D.
11. New Business
A. A Statement for Legal Services pertaining to General Matters for May 2016, in the amount of $8,176.50,
B.
with a cover memo dated July 20, 2016 from Klein, Thorpe and Jenkins, Ltd.
MOTONED BY TRUSTEEDORRS AND SECONDED BY TRUSTEERVERS FOR THE APPROVAL OF PAYMENT TO KLEIN, THORPE AND JENKINS FOR LEGAL SERVICES FOR GENERAL MATFERS FOR MAY 2016 IN THE AMOUNT OF $8,176.50.
Discussion: None
Ayes: Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: Mayor Perkins
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
A Statement for Legal Services pertaining to Economic Redevelopment Matters, employment and Labor Matters and Litigation Matters for May 2016, in the total amount of $36,593.54, with a cover memo dated July 20, 2016 from Klein, Thorpe and Jenkins, Ltd.
MOTONED BY TRUSTEEDORRIS AND SECONDED BY TRUSTEE LIGHTFORD FOR THE APPROVAL OF PAYMENT TO KLEIN, THORPE AND JENKINS, LTD. FOR LEGAL SERVICES PERTAINING TO ECONOMICREDEVELOPMENT MATTERS, EMPLOYMENT AND LABOR MATTERS, AND LITIGATION MATTERS FOR MAY 2016, IN THE TOTAL AMOUNT OF $36,593,54,
Discussion: None
D.
Ayes: Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers Nays: Mayor Perkins
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Approval of Trine Construction Corporation in the amount of $803,008.00 for the lowest responsive bidder for the Railroad Avenue Water Main and Roadway Improvements Bid Opening Results and Recommendation,
MOTONED BY TRUSTEEDORRIS AND SECONDED BY TRUSTEE LIGHT FORD FOR THE APPROVAL OF TRENE CONSTRUCTION CORPORATION IN THE AMOUNT OF $803,008.00 FOR THE LOWEST RESPONSWE, BIDDER FOR THE RAILROAD AVENUE WATER MAN AND ROADWAY MPROVEMENTS.
Discussion: None Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
Resolution providing for and requiring the submission of a Non-Binding Advisory Public Question concerning whether the Village of Maywood should adopt an Ordinance prohibiting the issuance of any new Class M (Video Gaming Cafe/Bistro) Liquor Licenses in the Village of Maywood, to appear on the Ballot of the Electors of such Village at the General Election to be held om November 8, 2016. Note: Draft Version: The form of the referendum question is not statutory so it can be modified if desired; A certified copy of the Resolution with the final approved version of the referendum question is filed with the Cook County Clerk's office, Election Department).
Discussion: Trustee Brandon noted his desire to extend this date to the April 2017 election in order to have town hall meetings throughout the community. Attorney Jurusik noted the date can be moved but advised that national elections have the bigger voter turnouts thereby giving the Village a larger opinion. He also noted Village elected officials and employees can not advocate for or against any referendum because is it a violation of the election code and a felony. He noted one can disseminate factual information via newsletters and town hall meetings but caution needs to be had for it is a serious violation otherwise.
MOTONED BY TRUSTEE BRANDON THAT THIS ITEM BE TABLED TO THE APRIL 207 ELECTION SO THERE IS MORE TIMETO EDUCATE THE COMMUNITY. Motion died for lack of second,
MOTONED BY TRUSTEEDORRIS AND SECONDED BY TRUSTEE RIVERS FOR THE APPROVAL OF A RESOLUTION PROVIDING FOR AND REQUIRENG THE SUBMISSION OF A NON-BINDING ADVISORY PUBLIC QUESTION CONCERNING WHETHER THE VILLAGE OF LLLLLY00 LLLLLLL LLLLL LL LLLLLLLLLLLLL LLLLLGGLLLLLLL L LLLLLLLLS GGGL SLLLLLLLL LLLLLLLLS CLASSM (VIDEO GAMING CAFE/BESTRO) LIQUOR LICENSES IN THE VILLAGE OF MAYWOOD, TO APPEAR ON THE BALLOT OF THE ELECTORS OF SUCH VILLAGE AT THE GENERAL ELECTION TO BE HELDON NOVEMBER 8, 2016. Discussion: Trustee Rivers sought clarification on what the status of the currently approved license holder would be should this be approved and noted he did not want the Clerk's office to accept any other applications. The attorney confirmed any currently approved licenses would be allowed to keep their license as long as they meet the conditions of the Ordinance and the Clerk has to accept and process all applications. Trustee Rogers noted the Ordinance indicates only one Class M License for one applicant at one address and that any new licenses still needs to be approved via an ordinance. Trustee Dorris requested staff provide options on how the Village may inform the public of the Referendum. Trustee Brandon reiterated his concerns over things being done out of order compared to other communities.
Ayes: Trustee(s) A. Dorris, M. Lightford and R. Rivers Nays: Mayor Perkins and Trustee I. Brandon Abstain: Trustee M. Rogers Absent: Trustee H. Yarbrough
MOTION CARRES
. Resolution authorizing execution of a Second Amendment to a Professional Services
Agreement between the Village of Maywood and American Traffic Solutions LLC relative to the construction and operation of an Automated Traffic Law Enforcement System in the Village. Trustee Brandon noted the representative from American Traffic Solutions (ATS) was present but had to leave to catch a plane. Attorney Jurusik reviewed the agreement and highlighted the cameras that will remain and those that will be removed and the resetting of sums owed to ATS to zero. Mr. Norfleet explained the if a certain amount of revenue from the cameras has not been received to offset the cameras and maintenance, the Village is not subject to pay ATS for those costs and the Willage retains any additional revenues outside of ATS cost incurred to run the program. MOTONED BY TRUSTEEDORRES AND SECONDED BY TRUSTEERVERS FOR THE APPROVAL OF A RESOLUTION AUTHORIZING EXECUTION OF A SECON). AMENEOMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE WILLAGE OF MAYWOOD AND AMERICAN TRAFFIC SOLUTIONS LLC RELATIVE TO THE CONSTRUCTION AND OPERATION OF AN AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM EN THE WILLAGE.
Discussion: None
Ayes: Trustee(s). I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: Mayor Perkins
Abstain: None
Absent: Trustee H. Yarbrough
MOTON CARRES
Motion to approve the Assignment of all Village Liens (Total Value: $495.00) Filed against the 109 Randolph Street Property to the Cook County Land Bank for purposes of issuances of a Deed in Lieu of Foreclosure by the Property Owner (Home Solutions Partners III REO, LLC) to the Cook County Land Bank in order to re-convey the property to an Illinois non-for-profit corporation for redevelopment purposes.
MOTONED BY TRUSTEE BRANDON AND SECONDED BY TRUSTEERVERS TO APPROVE THE ASSIGNMENT OF ALL VIE LAGE LIENS (TOTAL VALUE: $495.00) FILED AGAINST THE 109 RANDOLPH STREET PROPERTY TO THE COOK COUNTY LAND BANK FOR PURPOSES OF ISSUANCES OF A DEED IN LIEU OF FORECLOSURE BY THE PROPERTY OWNER (HOME SOLUTIONS PARTNERS III REO, LLC) TO THE COOK COUNTY LAND BANKIN ORDER TO RE-CONWEY THE PROPERTY TO AN ILLENOIS NON-FOR-PROFT CORPORATION FOR REDEVELOPMENT PURPOSES, Discussion: Mr. Myers explained the Cook County Land Bank (CCLB) Memorandum of Understanding and noted the request is to turn over the liens on this bank owned property to the CCLB so they can in turn transfer it over to a non-profit to repair and get it back on the market. Mr. Norfleet noted the correct total value of the liens is $946.00. An amended motion follows. MOTIONED BY TRUSTEE BRANDON AND SECONDED BY TRUSTEERVERS TO APPROVE THE ASSIGNMENT OF ALL VILLAGE LENS (TOTAL VALUE: $946.00) FILED AGAINST THE 109 RANDOLPH STREET PROPERTY TO THE COOK COUNTY AND BANK FOR PURPOSES OF ISSUANCES OF A DEED IN LIEU OF FORECLOSURE BY THE PROPERTY OWNER (HOME SOLUTIONS PARTNERS III REO, LLC) TO THE COOK COUNTY LAND BANKIN ORDER TO RE-CONVEY THE PROPERTY TO AN LLINOS NON-FOR-PROFIT CORPORATION FOR REDEVELOPMENT PURPOSES. Discussion: Mayor Perkins and Trustee Brandon noted personal knowledge of the bad condition of the p?????ty.
Ayes: Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers
Nays: Mayor Perkins
Abstairs: None
Absent: Trustee H. Yarbrough
MOTION CARRES
G. Discussion regarding Village of Maywood ADHOC Maywood Fest Committee Meeting updates
(Minutes), Trustee Dorris noted this update was for informational purposes.
12. Public Commet
Comments from the Public. Comments were made by the following individuals: C. Talsadis, W. Haas and G. Clay. Comments are available upon request in the Clerk's office.
Response to Public Comments - Mr. Norfleet responded to public comments. Comments are available upon request in the Clerk's office.
13. Executive Session: (9:16 p.m.)
MOTONED BY TRUSTEE BRANOON AND SECONDED BY TRUSTEEDORRIS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSNG:
e Pending Litigation (pursuant to 5 ILCS 120/2(c)(1 l))
Collective bargaining matters between the Village and its Village and its employee or their representatives, or deliberations concerning salary schedules for one or more classes of employees, pursuant to 5 ILCS 20/2(c)(1)
0 The appointment, employment, compensation, discipline, performance or dismissal of a specific
employee or legal counsel 5 ILCS 120/2(c)(1)
1) Willage Manager Annual Review continued with discussion of Village's Board's 2016/207
Goals and Objectives
Discussiom: None Ayes: Mayor Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers Nays: None
Abstain: None
Absent: Trustee H. Yarbrough
MOTION CARRES
REGULAR BOARD MEETING RECONWENED
Call to Order The Regular Board Meeting of Tuesday, July 26, 2016 was called to order by Mayor Edwenna Perkins at 9:33 p.m. in the Council Chambers at 125 South 5" Avenue, Maywood, IL 60153.
Roll Cal Upon roll call by Viola Mims, Willage Clerk, the following answered Present: Mayor Edwenna Perkins, Trustee(s) I. Brandon, A. Dorris, M. Rogers, M. Lightford and R. Rivers. Absent: Trustee H. Yarbrough, Sr. There being a Quorum Present, the meeting was reconvened
Adjourtlment Mayor Perkins and the Board of Trustees adjourned the July 26, 2016, Regular Board Meeting with a Motion by Trustee Lightford and a Second by Trustee Rogers at 9:33 p.m. in the Village of Maywood Council Chambers.
The Vote was affirmed unanimously by the Board of Trustees at 9:33p.m.
Edwenna Perkins, May6r
la Mims, Village Clerk
* ‘’of **
Cci: Mayor Perkins
Board of Trustees Village Clerk, Viola Mims Village Manager, Willie Norfleet, Jr.
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