At a recent meeting, the Forest Preserve District of Cook County's Finance Committee received and filed the Corporate Fund Analysis of Revenue and Expenditure.
Below are the minutes from this meeting, as provided by the board.
FOREST PRESERVE DISTRICT OF COOK COUNTY BOARD OF COMMISSIONERS
Finance Agenda Minutes
Tuesday, July 12, 2016 10:00 AM Camp Sullivan 14630 Oak Park Avenue Oak Forest, Illinois
ATTENDANCE
Present: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
PUBLIC TESTIMONY
Chairman Goslin asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code, Sec. 2-107(dd).
There were no public speakers.
16-0320 COMMITTEE MINUTES
Approval of the minutes from the meeting of 6/7/2016
A motion was made by Vice Chair Steele, seconded by Commissioner Suffredin, that these Committee Minutes be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0305
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 6/7/2016
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2016 to Present: $386,495.10 Proposed Settlements to Be Approved: $0.00
Legal Fees Approved Fiscal Year 2016 to Present: $658,372.63 Legal Fees for 6/7/2016 to Be Approved: $93,237.51
A motion was made by Commissioner Silvestri, seconded by Commissioner Boykin, that this Recommendation of the Finance Subcommittee (Litigation) be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
DISBURSEMENTS
16-0265 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Facilities and Fleet
Action: Disbursement Approval
Payee: Patson Inc. DBA TransChicago, Elmhurst, Illinois
Good(s) or Service(s): Purchase of one (1) 2017 Freightliner Grapple Truck
Fiscal Impact: $200,032.00
Accounts: 25-6625, Vehicles and Maintenance
Contract Number(s): N/A
District(s): Districtwide
Summary: This purchase is for one (1) 2017 Freightliner Grapple Truck to be used throughout the District.
This was board approved 11/17/2015.
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that this Disbursement be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0289 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Martinez Frogs - OVC JV, Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $277,490.09
Accounts: Recreation (Landscape Improvements) Account, 25-6760
Contract Number(s): 11-80-14
District(s): 6
Summary: Oak Forest Heritage Preserve Trail Construction and Parking Lot Improvements
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that this Disbursement be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0290 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Speedy Gonzalez Landscaping Inc., Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $194,449.20
Accounts: Site Amenities Account, 55-6770
Contract Number(s): 16-80-22
District(s): 4 and 11
Summary: Pavement Repairs - Dan Ryan Woods
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that this Disbursement be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims, and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider, and Tobolski (6)
16-0291 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Path Construction Company, Arlington Heights, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $203,149.26
Accounts: Building Account, 25-6710
Contract Number(s): 13-80-01-G7R3
District(s): 15
Summary: Rolling Knolls Welcome Center
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that this Disbursement be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0292 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Paul Borg Construction Co., Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $249,990.79
Accounts: Recreation (Landscape Improvements), 54-6760
Contract Number(s): 13-80-02-11C1
District(s): 17
Summary: Adaptive Reuse - New Office at Bemis Woods
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that this Disbursement be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
BID RECOMMENDATIONS
16-0277 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Enlight Corporation, Chicago, Illinois, install concrete walkways at Camp Reinberg in Palatine.
Reason: Contract 16-80-23 Camp Reinberg Trail Paving. This work includes, but is not limited to the installation of concrete sidewalk at Camp Reinberg and other related work as specified in the plans and specifications.
Bid Opening Date: 6/17/2016
Bid Results: Firm Base Bid Total Bid Enlight Corporation $145,362.00 Misfits Construction $189,972.00
Estimated Fiscal Impact: $145,362.00
Contract Period: One hundred fifty (150) days after issuance of notice to proceed
Account Name/Number: Building Account, 25-6730, 26-6730, 52-6730, 54-6730, 55-6730, 56-6730 and 09-6730
District(s): 14
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Vice Chair Steele, seconded by Commissioner Boykin, that this Bid Recommendation be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0287 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees “R” Us Inc., Wauconda, Illinois
Reason: Contract #16-31-113 consists of the removal of one thousand two hundred fifty-six (1,256) trees, thirty-one (31) of which require stumping in accordance with the Preserves’ specifications in Region 4, North Branch Division. Trees “R” Us Inc. was the lowest responsible bidder of the five (5) bidders.
Bid Opening Date: 6/22/2016
Bid Results: 1. Trees “R” Us, $154,050.00 2. Clean Cut Tree Service, $188,487.00 3. Arborworks, LLC, $193,341.25 4. Groundskeeper Landscaping, $214,600.00 5. Homer Tree Service, $243,138.00
Estimated Fiscal Impact: $154,050.00
Contract Period: Sixty (60) working days after issuance of purchase order
Account Name/Number: 09-6756 EAB Tree Removal, 09-6750 Habitat Restoration
District(s): 9, 10, 12 and 13
Concurrence(s): The Chief Attorney and Chief Financial Officer have approved this item. The vendor has met the Minority and Women Business Enterprise Ordinance provision.
A motion was made by Vice Chair Steele, seconded by Commissioner Boykin, that this Bid Recommendation be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0288 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees “R” Us Inc., Wauconda, Illinois
Reason: Contract #16-31-112 consists of the removal of four hundred (404) trees, three (3) of which require pruning in accordance with the Preserves’ specifications in Region 2, Northwest Division. Trees “R” Us Inc. was the lowest responsible bidder of the five (5) bidders.
Bid Opening Date: 6/24/2016
Bid Results: 1. Trees “R” Us, $47,050.00 2. Clean Cut Tree Service, $58,104.00 3. Arborworks, LLC, $60,557.50 4. Homer Tree Service, $74,646.00 5. Groundskeeper Landscaping, $79,230.00
Estimated Fiscal Impact: $47,050.00
Contract Period: Thirty (30) working days after issuance of purchase order
Account Name/Number: 09-6756 EAB Tree Removal, 09-6750 Habitat Restoration
District(s): 15
Concurrence(s): The Chief Attorney and Chief Financial Officer have approved this item. The vendor has met the Minority and Women Business Enterprise Ordinance provision
A motion was made by Vice Chair Steele, seconded by Commissioner Boykin, that this Bid Recommendation be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0298 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a contract with Rausch Infrastructure, LLC, Chicago, Illinois for removal of the Dempster Street Dam on the Des Plaines River in Des Plaines.
Reason: Contract 16-80-05 Dempster Street Dam Removal. The work includes, but is not limited to, dam removal, soil erosion and sediment control, landscape restoration, and other related work as specified in the plans and specifications.
Bid Opening Date: 6/22/2016
Bid Results: Firm Base Bid 1. Rausch Infrastructure, LLC $274,890.00 2. Industria Inc. $331,243.00 3. Pan Oceanic Engineering Co. Inc. $476,245.00
Estimated Fiscal Impact: $274,890.00 (100% IDNR) grant funded
Contract Period: One hundred fifty (150) days after issuance of Notice to Proceed.
Account Name/Number: Dam Modification Grant Account, 10-6750.
District(s): 17
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Vice Chair Steele, seconded by Commissioner Boykin, that this Bid Recommendation be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0299 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a contract with Matthew Paving Inc., Oak Lawn, Illinois for various trail repairs to Poplar Creek and Busse Woods and parking lot repairs to Deer Grove West picnic grove #4 and River Trail Nature Center.
Reason: Contract 16-80-28 Trail Repairs for Poplar Creek and Busse Woods and Parking Lot Repairs for Deer Grove West #4 and River Trail Nature Center. The work includes, but is not limited to, hot-mix asphalt paving, culverts, ditching and other related work as specified in the plans and specifications.
Bid Opening Date: 6/22/2016
Bid Results: Firm Base Bid 1. Matthew Paving Inc. $342,010.96* 2. Speedy Gonzalez Landscaping Inc. $347,834.75 3. Chicagoland Paving Contractors Inc. $349,901.17 4. Misfits Construction Company $516,523.00 5. Pan Oceanic Engineering Co. Inc. $520,393.25
* Matthew Paving Inc.’s bid was read into the record as $342,005.96, but after further examination, they made a mathematical error in their calculations. Their actual bid is $342,010.96.
Estimated Fiscal Impact: $342,010.96
Contract Period: One hundred fifty (150) days after issuance of Notice to Proceed.
Account Name/Number: Trail Accounts 26-6780, 55-6780, 56-6780 and 09-6780
District(s): 9, 14 and 15
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Vice Chair Steele, seconded by Commissioner Boykin, that this Bid Recommendation be approved. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey,
Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
16-0274 REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expenditure
Report Period: 5/1/2016 - 5/31/2016
Summary: Detailed Fund Analysis Revenue and Expenditure Report for May 2016.
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that this Report be received and filed. The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
ADJOURNMENT
A motion was made by Vice Chair Steele, seconded by Commissioner Silvestri, that the meeting be adjourned.
The motion carried by the following vote:
Aye: Chairman Goslin, Vice Chairman Steele, Commissioners Arroyo, Boykin, Daley, Fritchey, Moore, Morrison, Silvestri, Sims and Suffredin (11)
Absent: Commissioners Butler, Gainer, Garcia, Murphy, Schneider and Tobolski (6)
Respectfully submitted,
________________________________ __________________________ Chairman Secretary
*A video recording of this meeting is available at https://cook-county.legistar.com
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