Village of Maywood Board of Trustees Agenda
Village of Maywood Board of Trustees will meet at 7 p.m. Tuesday, July 26.
The board is the legislative body that develops and approves ordinances and resolutions governing the life of the community.
RESCHEDULED REGULAR MEETING OF THE BOARD
OF TRUSTEES OF THE VILLAGE OF MAYWOOD
TUESDAY, JULY 26, 2016
AT 7:00 PM
125 SOUTH 5TH AVENUE
1. Call to Order
2. Roll Call
4. Pledge of Allegiance to the Flag
5. Oaths, Reports, Proclamations, Announcements and Appointments
A. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN
OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"
1) Discussion and consideration of approval for a kiosk. (No documentation)
2) Discussion and consideration of approval of spending $2,500 for the Safe Summer events. (No documentation)
B. Manager's Report:
1) Approval to purchase two riding mowers through the National Implement Sales in the amount of $15,658.40 for the Public Works Department and "waive the bid process".
C. Finance Management Reports:
1) Village of Maywood Detailed Revenue and Expense Report for Period Ending May 31, 2016.
2) Village of Maywood Bank Balance Financial Information for Period Ending May 31, 2016
3) Village of Maywood Open Invoices Report as of July 21, 2016 in the amount of $520,762.06
6. Approval of minutes for the Village Board of Trustees Regular Board Meeting Tuesday, June 7, 2016.
7. Approval of minutes for the Village Board of Trustees Special Board Meetings May 11, 2016, June
9, 2016 and June 15, 2016.
8. Approval of Village of Maywood Warrant List No. 200414 expenditures through July 21, 2016 in the amount of $2,334,913.75.
9. Old Business:
10. Omnibus Agenda
A. Approval of payment to Accu-Tron Computer Service for computer consulting services for the month of July 2016 in the amount of $6,300.00.
B. Approval of payment to Amalgamated Bank of Chicago of the Village of Melrose Park Series 1998A Bond due for June - August 2016 in the amount of $54,199.65.
C. Approval of payment to the Allied Waste Service for garbage pick-up and roll off services for the months of May and June 2016 in the amount of $328,405.81.
D. Approval of payment to Bennett Door Service Inc. for labor and material to aluminum and glass door, remove existing door and install new glass door with side light and hardware in the amount of $6,935.00.
E. Approval of payment to City of Chicago - Department of Water for water services from April 15, 2016 through June 16, 2016 provided by the City of Chicago in the amount of $612,352.92.
F. Approval of payment to Comcast for recurring telephone/Ethernet services at the Fire Department, Police Station, 200 Building and Village Hall in the amount of $36,676.11.
G. Approval of payment to EmergiTech for the Quarterly Maintenance and Support Agreement for June 1, 2016 through August 31, 2016 in the amount of $7,173.99.
H. Approval of payment to Fleet Services for Retail Fuel Purchases for the Village of Maywood in the amount of $28,102.54.
I. Approval of payment to H&H Electric Company for location at 6th Avenue and Madison Street, street light pole and cabinet damaged/repaired in the amount of $9,917.13.
J. Approval of payment to Illinois Council of Police and Sheriffs for Health and Dental Insurance Premiums for the month of August 2016 in the amount of $64,421.84.
K. Approval of payment to I.E.P.A. for Annual NPDES fee for July 1, 2016 through June 30, 2017 in the amount of $20,000.00.
L. Approval of payment to IPFS Corporation for General Liability Insurance Premium Monthly Payments 2 through 9 with the last payment commencing on February 1, 2017 in the amount of $487,688.94.
M. Approval of payment to Konica Minolta Business Solutions for semi-annual invoice for Maintenance Agreement covering the billing period of January 1, 2016 through June 30, 2016 which includes labor, parts, drums, staples and supplies excludes paper in the amount of $7,306.78.
N. Approval of payment to Lexipol for Law Enforcement Policy Manual and Daily Training Bulletins/Subscription August 1, 2016 through July 31, 2017 in the amount of $8,950.00.
O. Approval of payment to Malcor Roofing for the Police Station/Council Chambers roof replacement in the amount of $31,666.30.
P. Approval of payment to NuToys Leisure Product for repair, parts and labor to various Parks for the Village of Maywood Public Works Department in the amount of $13,664.85 and "waive the bid process".
Q. Approval of payment to Roy Strom Company for a Motor Grader and Operator for various dates for the Village of Maywood Public Works Department in the amount of $11,700.00.
R. Approval of payment to Utility Service Company for TANK-Quarterly for 500,000 Pedisphere - St. Charles Road in the amount of $6,042.50.
S. Approval of payment to Village of Melrose Park for water services provided from the Village of Melrose Park in the amount of $114,225.72.
T. Approval of payment to Wigit's Truck Service for vehicle maintenance, repairs, parts and service for the Village of Maywood Public Works Department in the amount of $6,921.79.
U. Approval of payment to Winkler's Tree Service for tree trimming/removal for the Village of Maywood Public Works Department in the amount of $31,770.16.
V. A Resolution approving and authorizing the execution of a First Addendum to Employment Agreement for Maywood Village Manager, Willie Norfleet, Jr.
W. Motion to approve a Resolution approving the Settlement Agreement and General Release and authorizing the payment of Settlement Funds in the Lewis v. Babicz, et al. Litigation (Settlement Amount: $7,500.00).
X. Motion to Ratify the approval of the Settlement of Barbee's Arbitration per Arbitrators'Order (Settlement Amount $12,000 for extended sick leave pay).
Y. Motion to appoint the following individuals to serve on the Maywood Special Events
1. Randall McFarland
2. Patrick Winters
3. Claudia Castellanos
4. LaSondra Banks
5. Ericka Smiley
6. Victor Harris
7. Kateena Butler
Z. Ordinance creating a new schedule VII in Chapter 76 (Parking Schedules) of the Maywood Village Code relative to designated handicapped parking spaces and zones and directing the placement of a motor vehicle parking regulation sign in the Village of Maywood (Designated Handicapped Parking: 1517 South 4th Avenue).
NOTE: The erection of a handicapped parking sign at 1517 South 4th Avenue was discussed at the LLOC meeting on May 25, 2016, and its placement approved at the Regular Board of Trustee meeting on June 7, 2016.
AA. A Resolution Consenting to a Cook County Class 6(B) (Sustainable Emergency Relief / SER) Property Tax Rate Designation for the property commonly known as 1900 South Maywood Drive, Maywood, Illinois.
BB. An Ordinance approving a Local Landmark Designation for 704 North 4th Avenue, Maywood, Illinois in accordance with Chapter 158 of the Maywood Village Code (Historic Preservation Commission and Designation of Landmarks and Historic Districts) - George F Stahmer House
CC. An Ordinance approving a Local Landmark Designation for 224 North 1st Avenue, Maywood, Illinois in accordance with Chapter 158 of the Maywood Village Code (Historic Preservation Commission and Designation of Landmarks and Historic Districts) - Maywood Soldiers Widows Home.
DD. Resolution approving and authorizing the execution of a Cost Sharing Intergovernmental Agreement between the Village of Broadview and the Village of Maywood for the 13th Avenue Resurfacing Project with Cost Sharing Intergovernmental Agreement.
EE. An Ordinance amending various sections of Title XI (Business Regulations), Chapter 116 (Tobacco), of the Maywood Village Code regarding Tobacco Enforcement.
FF. An Ordinance amending various sections of Chapter 92 (Health and Sanitation) and Chapter 150 (Building Regulations) of the Maywood Village Code relative to nuisances and abatements.
GG. A Resolution approving the content of and/or release of certain Executive Session Meeting Minutes of the Legal, License and Ordinance Committee of the Village of Maywood (2010 Full Year Review).
HH. A Resolution approving the content of and/or release of certain Executive Session Meeting Minutes of the Board of Trustees of the Village of Maywood (2010 Full Year Review).
II. A Resolution approving the content of and/or release of certain Executive Session Meeting Minutes of the Legal, License and Ordinance Committee of the Village of Maywood (2016 Partial Year Review).
JJ. A Resolution approving the content of and/or release of certain Executive Session Meeting Minutes of the Board of Trustees of the Village of Maywood (2016 Partial Year Review).
KK. Motion to approve Agreement the Village of Maywood and Service Employees International Union Local 73 (Technical Support Bargaining Unit) (December 1, 2014 to November 30, 2019).
LL. Resolution authorizing intervention in all 2014 through 2016 Tax Year Appeals before the Cook County Board of Review and the State of Illinois Property Tax Appeal Board.
11. New Business:
A. A Statement for Legal Services pertaining to General Matters for May 2016, in the amount of $8,176.50, with a cover memo dated July 20, 2016 from Klein, Thorpe and Jenkins, Ltd.
B. A Statement for Legal Services pertaining to Economic Redevelopment Matters, Employment and Labor Matters and Litigation Matters for May 2016, in the total amount of $36,593.54, with a cover memo dated July 20, 2016 from Klein, Thorpe and Jenkins, Ltd.
C. Approval of Trine Construction Corporation in the amount of $803,008.00 for the lowest responsive bidder for the Railroad Avenue Water Main and Roadway Improvements Bid Opening Results and Recommendation.
D. Resolution providing for and requiring the submission of a Non-Binding Advisory Public Question concerning whether the Village of Maywood should adopt an Ordinance prohibiting the issuance of any new Class M (Video Gaming Cafe/Bistro) Liquor Licenses in the Village of Maywood, to appear on the Ballot of the Electors of such Village at the
General Election to be held on November 8, 2016.
Note: Draft Version: The form of the referendum question is not statutory so it can be modified if desired; A certified copy of the Resolution with the final approved version of the referendum question is filed with the Cook County Clerk's office, Election Department).
E. Resolution authorizing execution of a Second Amendment to a Professional Services Agreement between the Village of Maywood and American Traffic Solutions LLC relative to the construction and operation of an Automated Traffic Law Enforcement System in the Village.
F. Motion to approve the Assignment of all Village Liens (Total Value: $495.00) Filed against the 1109 Randolph Street Property to the Cook County Land Bank for purposes of issuances of a Deed in Lieu of Foreclosure by the Property Owner (Home Solutions Partners III REO, LLC) to the Cook County Land Bank in order to re-convey the property to an Illinois nonfor-profit corporation for redevelopment purposes.
G. Discussion regarding Village of Maywood ADHOC Maywood Fest Committee Meeting updates (Minutes).
12. Public Comment:
13. Executive Session
A. Pending Litigation (pursuant to 5 ILCS 120/2(c)(11)).
B. Collective bargaining matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees, pursuant to 5 ILCS 120/2(c)(2).
C. The appointment, employment, compensation, discipline, performance or dismissal of a specific employee or legal counsel (5 ILCS 120/2(c)(1)).
1) Village Manager Annual Review continued with discussion of Village Board's 2016/2017
Goals and Objectives.
cc: Mayor Edwenna Perkins
Henderson Yarbrough, Sr.
Melvin L. Lightford
Village Clerk Viola Mims
Village Manager Willie Norfleet, Jr.