The Forest Preserves of Cook County Finance Committee will consider a contract bid to install concrete walkways at Camp Reinberg in Palatine, during its next meeting 10 a.m. Tuesday at Camp Sullivan, 14630 Oak Park Ave., in Oak Forest.
Below is the agenda for this meeting, as provided by the committee.
FOREST PRESERVE DISTRICT OF COOK COUNTY BOARD OF COMMISSIONERS
Tuesday, July 12, 2016
Finance Agenda
lO:OOAM Camp Sullivan, 14630 Oak Park Ave
Oak Forest, Illinois
NOTICE AND AGENDA
There will be a meeting of the committee or subcommittee of the Forest Preserve District of Cook County Board of Commissioners at the date, time and location listed above.
PUBLIC TESTIMONY
Authorization as a public speaker shall only be granted to those individuals who have submitted in writing, their name, address, subject matter, and organization (if any) to the Secretary 24 hours in advance of the meeting. Duly authorized public speakers shall be called upon to deliver testimony at a time specified in the meeting agenda. Authorized public speakers who are not present during the specified time for public testimony will forfeit their allotted time to speak at the meeting. Public testimony must be germane to a specific item(s) on the meeting agenda, and the testimony must not exceed three minutes; the Secretary will keep track of the time and advise when the time for public testimony has expired. Persons authorized to provide public testimony shall not use vulgar, abusive, or otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result in expulsion from the meeting and/or disqualify the person from providing future testimony.
16-0320
COMMITTEE MINUTES
Approval of the minutes from the meeting of 617/2016
16-0305
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 617/2016
Page 1of8
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2016 to Present: $386,495.10 Proposed Settlements to Be Approved: $0.00
Legal Fees Approved Fiscal Year 2016 to Present: Legal Fees for 6/7/2016 to Be Approved:
$658,372.63 $93,237.51
DISBURSEMENTS
16-0265 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Facilities and Fleet
Action: Disbursement Approval
Payee: Patson Inc. DBA TransChicago, Elmhurst, Illinois
Good(s) or Service(s): Purchase of one (1) 2017 Freightliner Grapple Truck
Fiscal Impact: $200,032.00
Accounts: 25-6625, Vehicles and Maintenance
Contract Number(s): NIA
District(s): Districtwide
Summary: This purchase is for one (1) 2017 Freightliner Grapple Truck to be used throughout the District. This was board approved 11117/2015.
16-0289 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Page 2 of 8
Action: Disbursement Approval
Payee: Martinez Frogs - OVC N, Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $277,490.09
Accounts: Recreation (Landscape Improvements) Account, 25-6760
Contract Number(s): 11-80-14
District(s): 6
Summary: Oak Forest Heritage Preserve Trail Construction and Parking Lot Improvements
16-0290 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Speedy Gonzalez Landscaping Inc., Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $194,449.20
Accounts: Site Amenities Account, 55-6770
Contract Number(s): 16-80-22
District(s): 4 and 11
Summary: Pavement Repairs - Dan Ryan Woods
16-0291 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Page 3 of 8
Action: Disbursement Approval
Payee: Path Construction Company, Arlington Heights, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $203,149.26
Accounts: Building Account, 25-6710
Contract Number(s): 13-80-01-G7R3
District(s ): 15
Summary: Rolling Knolls Welcome Center
16-0292 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Paul Borg Construction Co., Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $249,990.79
Accounts: Recreation (Landscape Improvements), 54-6760
Contract Number(s): 13-80-02-1 lCl
District(s): 17
Summary: Adaptive Reuse - New Office at Bemis Woods
BID RECOMMENDATIONS
16-0277 PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
Department: Planning and Development
Page 4of8
Request: Authorization for the Forest Preserves District of Cook County (the "Preserves") to enter into a construction contract with Enlight Corporation, Chicago, Illinois, install concrete walkways at Camp Reinberg in Palatine.
Reason: Contract 16-80-23 Camp Reinberg Trail Paving. This work includes, but is not limited to the installation of concrete sidewalk at Camp Reinberg and other related work as specified in the plans and specifications.
Bid Opening Date: 6/17/2016
Bid Results: Finn Enlight Corporation Misfits Construction
Estimated Fiscal Impact: $145,362.00
Base Bi.cl Total Bid
$145,362.00 $189,972.00
Contract Period: One hundred fifty (150) days after issuance of notice to proceed
Account Name/Number: Building Account, 25-6730, 26-6730, 52-6730, 54-6730, 55-6730, 56-6730 and 09-6730
District(s): 14
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
16-0287 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the "Preserves") to enter into a contract with Trees "R" Us Inc., Wauconda, Illinois
Reason: Contract #16-31-113 consists of the removal of one thousand two hundred fifty-six (1,256) trees, thirty-one (31) of which require stumping in accordance with the Preserves' specifications in Region 4, North Branch Division. Trees "R" Us Inc. was the lowest responsible bidder of the five (5) bidders.
Bid Opening Date: 6/22/2016
Bid Results: 1. Trees "R" Us, $154,050.00
Page 5 of 8
2. Clean Cut Tree Service, $188,487.00 3. Arborworks, LLC, $193,341.25 4. Groundskeeper Landscaping, $214,600.00 5. Homer Tree Service, $243,138.00
Estimated Fiscal Impact: $154,050.00
Contract Period: Sixty (60) working days after issuance of purchase order
Account Name/Number: 09-6756 EAB Tree Removal, 09-6750 Habitat Restoration
District(s): 9, 10, 12 and 13
Concurrence(s): The Chief Attorney and Chief Financial Officer have approved this item. The vendor has met the Minority and Women Business Enterprise Ordinance provision.
16-0288 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the "Preserves") to enter into a contract with Trees "R" Us Inc., Wauconda, Illinois
Reason: Contract# 16-31-112 consists of the removal of four hundred ( 404) trees, three (3) of which require pruning in accordance with the Preserves' specifications in Region 2, Northwest Division. Trees "R" Us Inc. was the lowest responsible bidder of the five (5) bidders.
Bid Opening Date: 6/24/2016
Bid Results: 1. Trees "R" Us, $47,050.00 2. Clean Cut Tree Service, $58,104.00 3. Arborworks, LLC, $60,557.50 4. Homer Tree Service, $74,646.00 5. Groundskeeper Landscaping, $79,230.00
Estimated Fiscal Impact: $47,050.00
Contract Period: Thirty (30) working days after issuance of purchase order
Account Name/Number: 09-6756 EAB Tree Removal, 09-6750 Habitat Restoration
District(s): 15
Page 6 of 8
Concurrence(s ): The Chief Attorney and Chief Financial Officer have approved this item.
The vendor has met the Minority and Women Business Enterprise Ordinance provision
16-0298 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the "Preserves") to.enter into a contract with Rausch Infrastructure, LLC, Chicago, Illinois for removal of the Dempster Street Dam on the Des Plaines River in Des Plaines.
Reason: Contract 16-80-05 Dempster Street Dam Removal. The work includes, but is not limited to, dam removal, soil erosion and sediment control, landscape restoration, and other related work as specified in the plans and specifications.
Bid Opening Date: 6/22/2016
Bid Results: Firm 1. Rausch Infrastructure, LLC 2. lndustria Inc. 3. Pan Oceanic Engineering Co. Inc.
Estimated Fiscal Impact: $274,890.00 (100% IDNR) grant funded
Base Bid $274,890.00 $331,243.00 $476,245.00
Contract Period: One hundred fifty (150) days after issuance of Notice to Proceed.
Account Name/Number: Dam Modification Grant Account, 10-6750.
District(s): 17
Concurrence(s ): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
16-0299 Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
PROPOSED BID RECOMMENDATION
Department: Planning and Development
Page 7 of 8
Request: Authorization for the Forest Preserves District of Cook County (the "Preserves") to enter into a contract with Matthew Paving Inc., Oak Lawn, Illinois for various trail repairs to Poplar Creek and Busse Woods and parking lot repairs to Deer Grove West picnic grove #4 and River Trail Nature Center.
Reason: Contract 16-80-28 Trail Repairs for Poplar Creek and Busse Woods and Parking Lot Repairs for Deer Grove West #4 and River Trail Nature Center. The work includes, but is not limited to, hot-mix asphalt paving, culverts, ditching and other related work as specified in the plans and specifications.
Bid Opening Date: 6/22/2016
Bid Results: Firm 1. Matthew Paving Inc. 2. Speedy Gonzalez Landscaping Inc. 3. Chicago land Paving Contractors Inc. 4. Misfits Construction Company 5. Pan Oceanic Engineering Co. Inc.
Base Bid $342,010.96* $347,834.75 $349,901.17 $516,523.00 $520,393.25
*Matthew Paving Inc.'s bid was read into the record as $342,005.96, but after further examination, they made a mathematical error in their calculations. Their actual bid is $342,010.96.
Estimated Fiscal Impact: $342,010.96
Contract Period: One hundred fifty (150) days after issuance of Notice to Proceed.
Account Name/Number: Trail Accounts 26-6780, 55-6780, 56-6780 and 09-6780
District(s): 9, 14 and 15
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
REPORT
16-0274 REVENUE AND EXPENSE REPORT
Forest Preserve District of Cook County Corporate Fund Analysis of Revenue and Expenses as of May 31, 2016
SEE A TT ACHED
Page 8 of 8
REVENUES
Property Taxes $
Personal Property Taxes $
Golf $
Concessions $
License Agreements $
Land Use Fees $
Winter Soorts $
Equestrian Licenses $
Miscellaneous Income $
Picnic and Permit Fees $
Pool Fees $
Fines $
CampQrounds $
Interest $
Intergovernmental Sources $
Transfer In Corporate Fund $
TOTALS $
REVENUE AND EXPENSE REPORT
FOREST PRESERVE DISTRICT OF COOK COUNTY CORPORATE FUND ANALYSIS OF REVENUE AND EXPENSES AS OF May 31, 2016
2015 Budget 2016 Budget May-15 May-16
Year-to-Date Year-to-Date Actuals Actuals
47,336,788 $ 48,009.330 $ 23,571,012 $ 25.352.700
3,052,198 $ 3,090.350 $ 1,901,978 $ 1,616.901
990,000 $ 760.000 $ 172,215 $ 153,732
190,000 $ 350,000 $ 164.070 $ 114,727
876,000 $ 2,193,000 $ 787.895 $ 1,183,944
257,500 $ 257,500 $ 89.670 $ 140,296
25,000 $ 32,500 $ 24.020 $ 850
40,000 $ 52,000 $ 11 ,280 $ 12.002
-
$ 100.000 $ 32,811 $ 60.034
1,000,000 $ 1,150.000 $ 718,921 $ 810.751
388,680 $ 450,000 $ 2,741 $ 3,980
316,000 $ 331 ,800 $ 63,069 $ 100,102
-
$ 425 000 $
-
$ 141,929
75,000 $ 50,000 $ 4,861 $
-
150,000 $ 200,500 $
-
7.400,000 $ 8,200,000 $
-
$
-
$
.
62,097,166 $ 65,651,980 $ 27,544,543 $ 29,691 ,948
Year-to- Year-to-Year Current Month Difference
Date% of Total Budget
$ 1,781.688 53%
$ (285.077) 52%
$ (18,483) 20%
$ (49,343) 33%
$ 396,049 54%
$ 50,626 54%
$ (23, 170' 3%
$ 722 23%
$ 27.223 60%
$ 91.830 71 %
$ 1.239 1%
$ 37.033 30%
$ 141 ,929 33%
$ (4,861) 0%
-
0%
-
0%
$ 2,147,405 45%
-
EXPENDITURES
General Office $
Finance & Administration
$
Human Resources
$
Resource Manaqement
$
Conservation & Experiential Programming $
Permit, Concessions & Volunteer Resources $
Landscape Maintenance $
Facility Maintenance $
Resident Watchmen Facilities $
Legal Department $
Law Enforcement $
Planning & Development $
District-Wide Services $
Transfer Out of Corporate Fund $
TOTALS $
REVENUE AND EXPENSE REPORT
FOREST PRESERVE DISTRICT OF COOK COUN1Y CORPORATE FUND ANALYSIS OF REVENUE AND EXPENSES AS OF May 31, 2016
2015 Budget 2016 Budget May-15 May-16
Year-to-Date Year-to-Date Actuals Actuals
1,646,866 $ 2,471,393 $ 626,944 $ 914,688
1,953,959 $ 1,966,412 $ 695.173 $ 783,771
709,273 $ 892,892 $ 216 301 $ 294,296
4,358,242 $ 4,395,744 $ 1.506.916 $ 1,696,109
5,503,414 $ 5,768,101 $ 1.528,532 $ 1,667.786
2,099,663 $ 1,297,784 $ 595,574 $ 478.336
9,874,711 $ 10,127,255 $ 3,340,806 $ 3,577.608
9,987,027 $ 9,443,454 $ 2,285,490 $ 2.636.316
257,500 $ 257,500 $ 29,102 $ 70.083
1,323,072 $ 1,178,764 $ 448,873 $ 514.638
9,281,707 $ 8,989,374 $ 3,388, 117 $ 3,509,400
1,934, 135 $ 1,813,721 $ 662,703 $ 749,828
6 967,597 $ 8,849,586 $ 907,235 $ 1,650,924
6 200,000 $ 8,200,000 $ 3,100,000 $ 4,100,000
62,097,166 $ 65,651,980 $ 19,331,766 $ 22,643,783
Year-to- Year-to-Year Current Month Difference
Date% of Total Budaet
$ 287,744 37%
$ 88,598 40%
$ 77,995 33%
$ 189, 193 39%
$ 139,254 29%
$ (117,238' 37%
$ 236,802 35%
$ 350,826 28%
$ 40,981 27%
$ 65,765 44%
$ 121,283 39%
$ 87.125 41%
$ 743.689 19%
$ 1.000.000 50%
$ 3,31 2,01 7 34%
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