At a recent meeting, the Cook County Asset Management Committee approved a contract with Graybar Electric Company Inc., which will supply any and all electrical equipment needed for any repairs in all Cook County government facilities.
Below are the minutes from this meeting, as provided by the committee.
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Board of Commissioners of Cook County
Minutes of the Asset Management Committee
Wednesday, June 8, 2016 9:30AM Cook County Building, Board Room, 569
118 North Clark Street, Chicago, Illinois
Present:
Absent:
ATTENDANCE
Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider, Silvestri, Sims, Steele andTobolski (8)
Chairman Murphy (1)
A motion was made by Commissioner Garcia, seconded by Commissioner Tobolski, to appointCommissioner Sims as acting chair. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,Silvestri, Steele and Tobolski (8)
Chairman Murphy (1)
PUBLIC TESTIMONY
Acting Chairman Sims asked the Secretary to the Board to call upon the registered public speakers, in accordancewith Cook County Code.
1. George Blakemore, concerned citizen
16-3583
COMMITTEE MINUTES
Approval of the minutes from the meeting of 5/10/2016
A motion was made by Commissioner Silvestri, seconded by Commissioner Tobolski, that this CommitteeMinutes be approved. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,Silvestri, Steele and Tobolski (8)
Chairman Murphy (1)
16-1937
Presented by: BILQIS JACOBS-EL, Director, Department of Facilities Management
PROPOSED CONTRACT
Department(s): Facilities Management
Vendor: Graybar Electric Company Inc., Glendale Heights, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Electrical Products and Supplies
Contract Value: $400,000.00
Contract period: 5/1/2016 4/31/2018, 7/1/2016 - 6/30/2018, with two (2), one (1) year renewal optionsPotential Fiscal Year Budget Impact: FY2016 $233,333.31; FY 2017 $166,666.69
Accounts: 200-333
Contract Number(s): 1585-14921
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: Facilities Management is requesting authorization for the Chief Procurement Officer to enter into andexecute a contract with Graybar Electric Company Inc. for electrical products and supplies used to repair equipmentin all Cook County facilities.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code.Graybar Electric Company Inc. was previously awarded a contract through a Request for Proposals (RFP) processthrough U.S. Communities, a national government purchasing cooperative sponsored by the National Associatioof Counties (NACo) and the National Institute of Government Purchasing (NIGP), and in cooperative with theCounty of Los Angeles. U.S. Communities is a group purchasing organization which services public agencies,and its procurements are led by public procurement agencies. Cook County wishes to leverage this procurementeffort.
A motion was made by Commissioner Silvestri, seconded by Commissioner Steele, that this Contract be recommended for approval as amended. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,
Silvestri, Steele and Tobolski (8)
Chairman Murphy ( 1)
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16-2937
Presented by: BILQIS JACOBS-EL, Director, Department of Facilities Management
PROPOSED CONTRACT AMENDMENT
Department(s): Facilities Management
Vendor: Applied Industrial Technologies Inc., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to and increase contract
Good(s) or Service(s): Industrial Maintenance, Repair and Operating Commodities and ServicesOriginal Contract Period: 9/10/2013 - 7 /31/2014, with three (3), one (1) year renewal options
Proposed Contract Period Extension: 8/1/2016 - 7/31/2017
Total Current Contract Amount Authority: $240,000.00
Original Approval (Board or Procurement): 9/10/2013, $120,000.00
Previous Board Increase(s) or Extension(s): 9/9/2015, 8/1/2015 - 7/31/2016, $120,000.00
Previous Chief Procurement Officer Increase(s) or Extension(s): 8/27/2014, 8/1/2014 - 7/31/2015
This Increase Requested: $200,000.00
Potential Fiscal Impact: FY 2016 $66,666.68, FY 2017 $133,333.32
Accounts: 200-333
Contract Number(s): 1330-12749
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: This increase and final of three (3), one (1) renewal options will allow the Department of Facilities
Management to continue to receive specific identified supplies (i.e., pumps, motors, generators, etc.) used at allCounty facilities.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code.
Applied Industrial Technologies Inc. was previously awarded a contract through a Request for Proposals (RFP)process through U.S. Communities, a national government purchasing cooperative sponsored by the National
Association of Counties (NACo) and the National Institute of Government Purchasing (NIGP), and in cooperationwith Maricopa County, Arizona.
A motion was made by Commissioner Silvestri, seconded by Commissioner Steele, that this Contract Amendment be recommended for deferral. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,
Silvestri, Steele and Tobolski (8)
Chairman Murphy (1)
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16-2504
Presented by: JESSICA CAFFREY, Director, Real Estate Management Division
JOHN JAY SHANNON, Chief Executive Officer, Cook County Health & Hospitals System
PROPOSED EXECUTIVE SESSION
Department: Department of Real Estate Management
Purpose of Executive Session: Requesting permission to discuss with the Asset Management Committee inexecutive session the possible acquisition of property to be utilized by the Cook County Ambulatory & Community
Health Network, (ACHN) for a primary health care clinic.
This request for a closed meeting is made pursuant to an exception to the Open Meetings Act, 5 ILCS
120/2(c)(6).
A motion was made by Commissioner Silvestri, seconded by Commissioner Tobolski, to go into executivesession. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,Silvestri, Steele and Tobolski (8)
Chairman Murphy ( 1)
A motion was made by Commissioner Silvestri, seconded by Commissioner Steele, to go into open session.
The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,
Silvestri, Steele and Tobolski (8)
Chairman Murphy ( 1)
A motion was made by Commissioner Tobolski, seconded by Commissioner Steele, that this Miscellaneous Item of Business be recommended for approval. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,
Silvestri, Steele and Tobolski (8)
Chairman Murphy (1)
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ADJOURNMENT
A motion was made by Commissioner Silvestri, seconded by Vice Chairman Butler, to adjourn themeeting. The motion carried by the following vote:
Ayes:
Absent:
Acting Chairman Sims, Vice Chairman Butler, Commissioners Garcia, Morrison, Schneider,
Silvestri, Steele and Tobolski (8)
Chairman Murphy (1)
Respectfully submitted,
Acting Chairman Secretary
*A video recording of this meeting is available at https://cook-county.legistar.com
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